About Allied
Allied is a leading owner-operator of distinctive urban workspace in Canada’s major cities. Our work is grounded in a clear purpose: to provide knowledge-based organizations with distinctive urban environments that support creativity, connectivity and human wellness.
Our vision is more expansive. We seek to make a continuous contribution to cities and culture that elevates and inspires the humanity in all of us. This vision informs how we operate, how we design and how we lead.
Real estate, for us, is not a passive investment. It is a profoundly human endeavour, one that must promote wellness, sustainability, diversity and creativity - today and for generations to come.
Allied is also a place to build a career of consequence. If you are looking for work that is thoughtful, tangible and enduring - work that contributes meaningfully to cities and the people who inhabit them - you will find purpose here.
For more information on Allied’s approach to city-building, visit our Insights page.
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Purpose
Support the integrity and effective operation of Allied’s business systems and the data that powers them.
At Allied, Specialist, Business Systems supports the day-to-day administration of master data within our enterprise resource planning (ERP) system and related business applications. You will maintain system data and configuration, process system data updates, contribute to testing and reporting, and help resolve functional issues.
Reporting to the Associate Manager, Data Integrity and Lease Administration, you will work closely with Finance, Lease Administration, Portfolio Operation, Technology and other teams across Allied to help ensure our business systems and data support established business processes, controls and reporting requirements.
This role is an opportunity for someone who combines strong attention to detail with an interest in business systems, data and problem-solving. You are comfortable learning complex applications, working across teams and managing multiple priorities in a deadline-driven environment.
ResponsibilitiesData Integrity and Governance
- Maintain the accuracy, completeness, consistency and protection of data within Allied’s business systems.
- Create and maintain system configuration and master data, including but not limited to, properties, suites, entities, customers, vendors, chart of accounts, account trees and property area tables.
- Work with Lease Administration to ensure tenant and lease information is accurately reflected in the ERP system.
- Validate data, identify inconsistencies and work with business teams to support corrective action.
- Contribute to data governance practices, documentation and quality controls.
Business Support and Continuous Improvement
- Support the day-to-day administration of the data within Allied’s ERP system and related business applications.
- Help investigate functional system issues and work with Technology, software vendors and business users to support resolution.
- Support Finance, Lease Administration, Portfolio Operations and other teams with system and data-related questions and issues.
- Support month-end and year-end activities by helping resolve ERP-related issues.
- Gather and document business requirements related to systems, data, reporting and processes.
- Act as a liaison between business teams and Technology to help ensure requirements are clearly understood.
- Contribute to the continuous improvements in system processes, data quality and controls.
- Maintain standard operating procedures and system documentation.
- Contribute to system implementations, upgrades and other projects involving business applications and data.
- Support the administration of SAP Concur and other assigned business applications.
Testing and Reporting
- Support functional testing of software releases, enhancements, integrations and configuration changes.
- Develop test scenarios, document results and help identify and resolve issues before implementation.
- Support the development, validation and deployment of custom reports.
- Contribute to system implementations, upgrades and other projects involving business applications and data.
Qualifications
- A university or college degree in business administration, finance, accounting, information systems or a related field, or equivalent professional experience.
- 2+ years of experience working with business systems, business applications, master data or ERP-enabled business processes.
- Experience with an ERP application. Experience with Yardi is an asset.
- Working knowledge of financial and accounting processes, including general ledger structures, accounts payable, accounts receivable and period-end activities.
- Commercial real estate experience and knowledge of commercial lease terminology are assets.
- Strong understanding of data integrity and the importance of accurate and complete business information.
- Ability to learn complex systems, investigate issues and translate business needs into clear system or data requirements.
- Advanced proficiency in Microsoft Excel.
- Strong organizational and time-management skills, with the ability to manage competing priorities and meet deadlines without compromising accuracy.
- Strong attention to detail, sound judgment and accountability for the quality of your work.
- Ability to build collaborative relationships and communicate effectively with technical and non-technical colleagues.
- Strong written and verbal communication skills in English; proficiency in French is an asset.
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$60,000 - $85,000 a year
Allied determines individual compensation by work location and other factors, including relevant experience, education and internal equity.
Note: The listed salary range does not reflect total compensation and rewards. We encourage all qualified candidates to apply.
This role is a current vacancy on the Allied team.
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Total Rewards* and the Employee Experience
At Allied, total rewards are designed with the same perspective that shapes our operations. They are intended to support sustained contribution, creativity and a genuine sense of ownership in the work we do.
In practice, this includes:
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Shared financial success and an ownership mindset
Eligible employees participate in performance-based bonus programs and a retirement savings program, with the option to invest in traditional funds or Allied units. This approach aligns individual effort with Allied’s long-term performance and reinforces a sense of ownership at every level of the organization.
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Intentional presence and time off
In addition to vacation, employees receive six personal days and half-days before statutory holidays. Allied supports flexibility while maintaining a strong, in-person culture. This reflects how we collaborate most effectively and how we operate as a business.
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Health, wellbeing and support
Comprehensive, company-paid health benefits include vision and dental coverage, along with a healthcare spending account. An employee assistance program is available to provide confidential support when it is needed.
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Growth through leadership and exposure
Allied believes in leadership at every level. Employees are encouraged to contribute beyond the boundaries of their role, collaborate across disciplines and develop a broad understanding of the business. For those drawn to real estate, this includes uncommon exposure to how buildings, organizations and cities evolve through hands-on experience and shared responsibility.
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Purpose and connection beyond work
Each year, employees are provided with a paid volunteer day to contribute time and effort to a cause that is personally meaningful to them, reflecting our belief that contribution extends beyond the workplace.
If you are motivated by the role real estate plays in shaping cities and culture, and want your work to contribute to that effort, we encourage you to apply.
More insight into life at Allied, including our ESG and EDI initiatives, can be found in our annual ESG report.
*Temporary or contract roles may not qualify for all the benefits listed, and some roles may follow a modified total rewards structure. We will confirm what benefits you qualify for during the recruitment process.
Additional Information
We value human connection and experience. While Allied uses technology, including AI-enabled tools, to support administrative efficiency, all screening, assessment and hiring decisions are made by people.
We are committed to hiring the most qualified candidates with a dedication towards supporting diversity, equity and inclusion across our organization. All qualified applicants will receive consideration for employment without regard to gender, ethnicity, origin, sexual orientation, disability and socioeconomic background. Diverse perspectives strengthen our organization and help us deliver better outcomes for our tenants, partners and communities. All qualified candidates are encouraged to apply.
We strive to provide an accessible recruitment experience and welcome reasonable accommodation requests at any stage of the recruitment process. Please reach out to [email protected] if support is needed.
We look forward to receiving your application.
