Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 1, 2026

Hiring at a glance

View jobs

Open jobs: 4,410
Employers: 2,060

Advertised starting pay

Average starting payCAD / year: $72,994Across 299 listings
Average starting payCAD / hour: $26.82Across 165 listings
Average starting payUSD / year: $91,346Across 13 listings
Average starting payCAD / month: $4,888Across 12 listings
Average starting payUSD / hour: $17.99Across 11 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%49 listings
Hybrid: 16%705 listings
On-site: 82%3,628 listings

Not specified: 1% (28 listings)

Employers hiring include Canada Post - Postes Canada (249), HealthCareersInSask.ca (62), Chartwell (49).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

Email me new jobs Save this search

Added 13 mins ago
Receptionist
Dalhousie University
Halifax, NS
Full-time
Added 13 mins ago
Administrative Assistant - Buildings
Graham
Calgary, AB
Full-time
Added 13 mins ago
Senior Procurement Manager - Vancouver
Petroplan
Vancouver, BC
Contract
Added 14 mins ago
Human Resources Administrator – Part Time
Pauktuutit
Ottawa, ON
Part-time
We are seeking a dependable, organized, and service-oriented Human Resources Administrator to join our Human Resources team on a part-time basis, working three days per week in office.
Added 43 mins ago
office manager
Galaxy Granite
Calgary, AB
Full-time
Added 43 mins ago
Administrative Assistant
Arbutus Chartered Professional Accountants
Vancouver, BC
Full-time
Added 45 mins ago
Receptionist
Kristian Electric Ltd
Calgary, AB
Up to $21 CAD / hour
Full-time
Added 45 mins ago
Finance Administrative Assistant
Strathcona County
Sherwood Park, AB
Full-time
Added 45 mins ago
Office Administrative Assistant
HealthCareersInSask.ca
Weyburn, SK
Full-time
Added 45 mins ago
Administrative Assistant to the Dean
University of Ottawa
Ottawa, ON · Fauteux Hall
Full-time
Added 45 mins ago
Chief Administrative Officer
University of Ottawa
Ottawa, ON · Tabaret Hall
Full-time
Added 45 mins ago
Administrative Assistant, Data & Technology
OMERS
Toronto, ON · Head Office Toronto
Full-time
Added 45 mins ago
Managing Director, Alberta Emergency Management Agency
Government of Alberta
AB
Added 45 mins ago
Operations Supervisor
McKesson
Edmonton, AB
Full-time
Added 1 hour ago
Administrative Assistant
The Gorman Group
Princeton, BC
Full-time
Added 1 hour ago
Key Account Supply Chain Manager - TORONTO
L'Oréal
Toronto, ON
Full-time
Added 1 hour ago
Administrative Assistant
NetworkPedia
Calgary, AB
Contract
…hearings while supporting internal stakeholders with pre-hearing administration, hearing coordination,…
Added 1 hour ago
Project Administrative Assistant - Civil & Infrastructure
Pomerleau
Montreal, QC
Full-time
Added 1 hour ago
Administrative Assistant
RAPS Consulting Inc
Calgary, AB
$25 to $35 CAD / hour
Contract
Added 1 hour ago
Administrative Assistant
Veridian Tech Solutions, Inc.
Calgary, AB
Contract
Added 1 hour ago
Administrative Assistant & Student Support Services
Axiom Career College
Saskatoon, SK
Full-time
Company Description Axiom Career College offers diploma programs in Clinical Office Assistant, Dental Office Administration, Medical Massage Therapy, and Medical Administrative…
Added 1 hour ago
Administrative Assistant
First Onsite - CA
AB · Calgary, AB
Full-time
Added 1 hour ago
2600002556 - Unit Clerk
Lakeridge Health
Ajax, ON
Full-time
Added 1 hour ago
Administrative Assistant
Southern Health-Santé Sud
Portage la Prairie, MB
Full-time
Added 1 hour ago
Test Administrator (Psychological Assessments)
Calian in Space & Technology
Fredericton, NB
Temporary

Aplin

Executive Assistant

Winnipeg, MB, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Stacey Danley at Aplin has partnered with our client, a boutique financial planning firm, on the search for a term Executive Assistant position.

This is an opportunity to join a lean, collaborative and high-performing environment where trust, autonomy and flexibility are genuinely valued. You’ll work closely with senior professionals, clients and internal partners, serving as the organizational hub that keeps priorities moving and ensures a seamless experience for everyone involved.

The successful candidate will be someone who is one step ahead - highly organized, confident making decisions, and comfortable taking ownership without needing to be asked. This is not a role where you’ll simply manage a calendar; you’ll become a trusted partner who anticipates needs, solves problems and looks for smarter ways of working.

What You’ll Do

Provide proactive, high-level administrative support to two partners
Manage complex calendars, scheduling, meetings and competing priorities
Serve as a trusted point of contact for clients and internal stakeholders
Coordinate correspondence, follow-ups and day-to-day workflows
Anticipate needs and proactively address issues before they become problems
Identify opportunities to improve processes and enhance efficiency
Embrace technology and AI tools to streamline workflows and work smarter
Contribute wherever needed to help the broader team operate effectively

What You Bring

3+ years of experience supporting senior leaders in an Executive Assistant or similar capacity
Exceptional organizational skills and the ability to confidently manage competing priorities
A polished, professional communication style and strong client-service orientation
Initiative, sound judgment and a high degree of independence
A natural ability to anticipate what’s needed rather than waiting to be asked
Strong Microsoft 365 skills, including Outlook, Teams, SharePoint and OneDrive
Curiosity and confidence with technology, CRM systems and AI tools
Experience within financial services, wealth management or another professional services environment is an asset
Post-secondary education or equivalent professional experience

Benefits and Perks

Competitive compensation and performance bonus
Comprehensive benefits
Flexible environment
Long-term growth potential
Convenient location west of downtown with free parking

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

Apply About employer

More about this job

Responsibilities

Provide proactive administrative support to two partners by managing complex calendars, meetings, correspondence, follow-ups, and competing priorities. Serve as a trusted contact for clients and internal stakeholders, anticipate needs, resolve issues, improve workflows, and use technology and AI tools to help the team operate effectively.

Requirements

Applicants should have at least three years of experience supporting senior leaders, strong organizational and communication skills, and the initiative, judgment, and independence to anticipate needs and manage competing priorities. Strong Microsoft 365 skills are required; familiarity with CRM systems, AI tools, and financial or other professional services is an asset, along with post-secondary education or equivalent experience.

Skills

Executive Support
Calendar Management
Scheduling
Meeting Coordination
Prioritization
Client Service
Professional Communication
Organization
Initiative
Sound Judgment
Independent Decision-Making
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint

Benefits

Performance Bonus
Comprehensive Benefits
Flexible Work Environment
Long-Term Growth Potential
Free Parking

Visa sponsorship

Not detected in the job text

Hiring contact

Stacey Danley

Keywords

Executive Assistant
Executive Support
Financial Planning
Financial Services
Wealth Management
Professional Services
Calendar Management
Scheduling
Meeting Coordination
Client Service
Stakeholder Communication
Correspondence
Workflow Coordination
Process Improvement
Microsoft 365
Outlook
Microsoft Teams
SharePoint
OneDrive
CRM Systems
Artificial Intelligence Tools
Technology Adoption
Administrative Support

Report this job