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Added 1 hour ago
Supervisor
Alberta Health Services
Grande Prairie, AB
Temporary
…Maintenance Manager, you will supervise and support VESST and Fleet Coordinator staff, oversee daily operations, and promote a culture of safety, accountability, and continuous improvement.…
Added 2 hours ago
Project Controls Coordinator - Buildings
Graham
Vancouver, BC
Full-time
Graham is actively recruiting for a Senior Project Controls Coordinator to support the Buildings Division. Reporting to the Project Controls Lead, this role partners with project teams to…
Added 2 hours ago
Facilities Coordinator
Government of Alberta
Grande Prairie, AB
Reporting to the Facilities Manager, the Facilities Coordinator is responsible for coordinating the planning, delivery, and evaluation of operations and maintenance services, including…
Added 3 hours ago
Commissioning Coordinator
GE Vernova
Niagara Falls, ON
Full-time
…Commissioning Leader is accountable for EHS, employee management and development, workload and resource allocation, technical governance, commissioning scope, planning and execution, cost…
Added 3 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…in-depth analysis of documents in English related to a research…
Added 3 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 3 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Added 4 hours ago
Coordinator, Construction Services
Defence Construction Canada
MB
As a Coordinator, Construction Services, you'll play a key role in administering construction contracts and supporting the successful delivery of infrastructure projects that directly…
Added 4 hours ago
Project Quality Coordinator
Pearl Recruitment
Calgary, AB
Full-time
Our client is seeking a Project Quality Coordinator to support the execution, maintenance, and continuous improvement of project quality processes.
Added 4 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 5 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Investing in You – Access to a centralized Education Fund, tuition support, and professional development opportunities.
Added 5 hours ago
Human Resources Systems & Project Specialist
First Nations University of Canada
Regina, SK
Full-time
Position: HR Systems & Project Specialist is a one-year term position established to support the continued
Added 6 hours ago
Events Coordinator
Orennia
Calgary, AB
Full-time
…brightest minds in data orchestration, analytics, software development, and industry insights to uncover opportunities where others can’t. At Orennia, you’ll become part of a collaborative…
Added 7 hours ago
Recognition Coordinator
British Council
Toronto, ON
$76,006.21 to $86,660 CAD / year
Full-time
Join the British Council as a Recognition Coordinator, Higher Education, and play a key role in expanding access to life-changing education and career opportunities around the world.…
Added 7 hours ago
Manager Physical Layer Downlink
Ericsson
Ottawa, ON
Full-time
Leadership experience in R&D (e.g., First Line Manager, team lead, technical coordinator, OPO, or project manager)
Added 7 hours ago
Practicum Coordinator
ABM College
Calgary, AB
Full-time
ABM College is currently looking for a highly competent, energetic, and exceptionally motivated Practicum Coordinator.
Added 8 hours ago
Bim Coordinator
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Toronto, ON · Montreal, QC
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Coordinate multidisciplinary BIM models into federated project models.
Added 8 hours ago
Project Engineering Coordinator
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The Project Engineering Coordinator, reporting to the Project Manager, Procurement Integration, plays a key role in supporting the successful delivery of equipment packages for the…
Added 8 hours ago
Junior Consultant, Production Support (T & I) (Telework/Hybrid)
CBC/Radio-Canada
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Full-time
As Junior Consultant (Senior Coordinator), Support - Broadcast Management, you will provide active technical support to users of Radio-Canada broadcast management applications by working…
Added 8 hours ago
Payroll Compliance & Controls Analyst
Pomerleau
Saint-Georges, QC · St-Georges, QC
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Provide training and guidance to stakeholders involved in the payroll process, including superintendents and project managers.
Added 8 hours ago
Pet product coordinator
PETVIGO Holdings Inc.
Vancouver, BC
Full-time
Role Description The Pet Product Coordinator is a full-time, on-site role based in Vancouver, BC. This role is responsible for supporting the development, organization, and lifecycle…
Added 8 hours ago
Human Resources and Admin Coordinator
Yemen HR Consulting
Aden
Full-time
…supported communities through humanitarian response and sustainable development, working with partners across food security and livelihoods, education and child protection, WASH and health,…
Added 8 hours ago
Marketing Officer - Events (Term Position)
Banff Centre for Arts and Creativity
Banff, AB
Full-time
…content to produce campaign material. This work is dynamic across project management and creative…
Added 9 hours ago
Country Liaison & Partnership Manager
Yemen HR Consulting
Aden
Full-time
Lead in establishing WHH as a humanitarian and development organization in Yemen, by representing WHH in humanitarian and development coordination meetings, NGO platform and all such level…
Added 9 hours ago
Project Coordinator
Hays
Calgary, AB
$70,000 to $90,000 CAD / year
Full-time
…a collaborative team environment, they are looking to add a Project Coordinator to support the successful delivery of commercial construction…

Closed listing

Aspen Land Group Inc.

Bookkeeper/Office Administrator

AB, Canada
Edmonton, AB, Canada

Job type: Full-time
Closing date: Oct 22, 2026
Working hours: 30 - 40 hours per week
Posting language: English
Posted: Sep 22, 2026

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

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Original job description

Archived listing. The details below describe a past opening.

Aspen Land Group Inc. is a small environmental consulting company located in Edmonton, Alberta, that has been providing consulting services to Alberta’s aggregate industry for more than 15 years. We offer a dynamic work environment that encourages and supports the growth and development of our employees.

We’re seeking an energetic, organized, and enthusiastic individual to join our team to fill the Bookkeeper/Office Administrator position on a permanent part-time or full-time basis (approximately 30 - 40 hours per week), with some flexibility in scheduling.

Key Responsibilities

Manage bookkeeping functions, including accounts payable, accounts receivable, bank reconciliations, and invoice processing.
Prepare and issue client invoices based on approved timesheets, reimbursable expenses, project terms, and billing rates.
Maintain and/or assist project managers with project accounting records, including work-in-progress, unbilled time and expenses, project budgets, and financial reports.
Monitor accounts receivable and follow up on outstanding client balances in coordination with management.
Review employee expense claims and corporate credit card transactions and complete related reconciliations.
Review staff timesheets for accuracy and completeness and prepare payroll.
Support month-end and year-end processes, including preparation of records and coordination with the external accountant.
Support administrative accountability and follow-up across the team.
Maintain project, client, vendor, subcontractor, and contract records, including insurance and other required documentation.
Manage day-to-day office administration, including answering telephone and email inquiries; maintaining electronic and hard-copy files; managing office supplies and inventory; maintaining and organizing vehicle inspections/vehicle repairs as needed; and assisting with the preparation of safety reports, monthly office safety inspections, maintaining records, and liaising with the Health and Safety Coordinator and staff.
Collaborate with management to develop and improve administrative processes, systems, and workflows.

Required Skills

Relevant education or training in business administration, accounting, or a related field.
A minimum of two years of relevant experience; five or more years is preferred.
Experience in environmental consulting, engineering, professional services, or another project-based organization is preferred.
Proficiency with QuickBooks Online, Quickbooks Time, Dext, Microsoft 365 (including Word, Excel, Outlook, and SharePoint), and Adobe Acrobat Pro.
Strong data-entry skills, with a high level of attention to detail and accuracy.
Experience with project-based accounting, time-and-expense billing, work-in-progress tracking, and project budget monitoring is considered an asset.
Ability to interpret project contracts, billing terms, rate schedules, and supporting documentation accurately.
Excellent communication, organizational, and interpersonal skills, with the ability to work effectively both independently and as part of a team.
Demonstrated discretion when handling confidential employee, payroll, client, and financial information.
Ability to organize workload, prioritize tasks, and meet deadlines with minimal supervision in an on-site work environment.
A positive and proactive approach to health and safety.
A valid Class 5 driver’s licence and a clean driver’s abstract.

What We Offer

Competitive salary
Flexible schedule
Professional development allowance
Paid sick and personal time
Comprehensive health and dental benefits
RRSP and TFSA matching
Safety training

Location: Edmonton Office

Please send your resume and cover letter to admin@aspenlandgroup.com, with both email and telephone contact information.

Thank you for your time and interest in this position. Please be advised that only candidates being considered for the position will be contacted.

About employer

More about this job

Responsibilities

Manage comprehensive bookkeeping functions including accounts payable, receivable, payroll, and project accounting records. Oversee day-to-day office administration tasks such as file maintenance, supply management, and safety report preparation.

Requirements

Requires at least two years of relevant experience in business administration or accounting, with a preference for five or more years. Proficiency in QuickBooks Online and Microsoft 365 is essential, along with strong attention to detail and organizational skills.

Skills

Bookkeeping
Accounts payable
Accounts receivable
Bank reconciliations
Invoice processing
Payroll
QuickBooks Online
Quickbooks Time
Dext
Microsoft 365
Adobe Acrobat Pro
Data-entry
Project accounting
Office administration
Communication skills
Organizational skills

Benefits

Competitive salary
Flexible schedule
Professional development allowance
Paid sick and personal time
Comprehensive health and dental benefits
RRSP and TFSA matching
Safety training

Visa sponsorship

Not detected in the job text

Keywords

Bookkeeping
Office Administration
Environmental Consulting
QuickBooks Online
Quickbooks Time
Dext
Microsoft 365
SharePoint
Adobe Acrobat Pro
Project Accounting
Accounts Payable
Accounts Receivable
Payroll
Financial Reporting
Work-in-progress
Expense Management
Safety Inspections
Contract Management
Data Entry
Time-and-expense billing
Budget Monitoring
Class 5 driver’s licence

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