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Added 14 mins ago
Administrative Assistant
Jobright.ai
Canada
Full-time
Jobright is an AI-powered job search agent that guides and simplifies the job search process. The Administrative Assistant provides organized support for team coordination, records and…
Added 1 hour ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
We are seeking a highly motivated, organized and detail-oriented individual to join Dr. Ruth Sapir-Pichhadze’s, Personalized Transplant Care Research Program. The Research Assistant will…
Added 1 hour ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 1 hour ago
Program Assistant
University of Victoria
Victoria, BC
Full-time
Reporting to the Administrative Officer, this position is the first point of contact for the Counselling Psychology Program and provides front line reception duties and administrative…
Added 1 hour ago
Administrative Assistant
University of Victoria
Victoria, BC
Full-time
The Administrative Assistant serves as the first point of contact for all students and visitors to the IMP, and provides comprehensive administrative support to students, staff and faculty.…
Added 6 hours ago
Assistant Director of Career Events & Marketing at Saint Joseph's University
UCI-OC Alliance
St. Joseph's, NL · St Josephs, NL
Full-time
The Assistant Director of Career Events & Marketing plays a critical role in increasing employer, student, and alumni engagement by executing high-impact events and targeted marketing…
Added 11 hours ago
Executive Assistant
Bridgemans Services
Vancouver, BC
Full-time
The Executive Assistant provides high-level administrative and organizational support to the President and the Executive, Support Specialist. This position serves as a trusted point of…
Added 11 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 12 hours ago
Temporary Administrative Assistant 6 (up to 12 months)
City of Saint John
Saint John, NB
Temporary
Reporting to the Manager, Customer Service & Operations in Growth and Community Services, the position is responsible for a variety of administrative duties to provide the necessary support…
Added 12 hours ago
Assistant to the President
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
Full-time
Our client is seeking an Assistant to the President to provide high-level administrative and operational support to executive leadership. Acting as a central coordination point for the…
Added 12 hours ago
Administrative & Marketing Assistant
RBC
Courtenay, BC
Full-time
The RBC Dominion Securities branch located in Courtenay, BC is looking for an Administrative & Marketing Assistant to provide administrative and marketing support to a high performing…
Added 13 hours ago
Executive Assistant – Band Designate
Siksika Family Services Corporation
AB
Full-time
The Band Designate Executive Assistant provides confidential executive, governance, and administrative support to the Band Designate. Responsibilities include coordinating governance…
Added 13 hours ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 13 hours ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
We are seeking a highly motivated, organized and detail-oriented individual to join Dr. Ruth Sapir-Pichhadze’s, Personalized Transplant Care Research Program. The Research Assistant will…
Added 14 hours ago
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
$50,000 to $55,000 CAD / year
Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 18 hours ago
Administrative Assistant
Jobright.ai
Canada
Full-time
Jobright is an AI-powered job search agent that guides and simplifies the job search process. The Administrative Assistant provides organized support for team coordination, records and…
Added 23 hours ago
Administrative Assistant-MDD
The Muslim Association of Canada
Mississauga, ON
The Administrative Assistant enhances the Executive Director’s effectiveness by providing high-level information management support and representing the executive to others. Also known as…
Added 23 hours ago
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 day ago
Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 1 day ago
Research Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Temporary
We are seeking a highly motivated, organized and detail-oriented individual to join Dr. Ruth Sapir-Pichhadze’s, Personalized Transplant Care Research Program. The Research Assistant will…
Added 1 day ago
TD Insurance, Legal Assistant III
Jobbe
Halifax, NS
Full-time
Exercises initiative and judgment in Lawyer’s absence, i.e., negotiates extensions of time. Prioritizes and responds to diverse incoming communications.
Added 1 day ago
Claims Assistant I
Jobbe
NL · Newfoundland and Labrador, Canada
$40,300 to $49,300 CAD / year
Full-time
You will support general business operations by providing various administrative support activities. You will be accountable for various tasks and may be required to collect and analyze…
Added 1 day ago
Administrative Assistant Full-time
First Nations University of Canada
Regina, SK
Full-time
SaskEnergy is seeking a qualified and motivated individual to join our team. The Administrative Assistant provides general office support for the department by performing a variety of…
Added 1 day ago
Executive Assistant
Legislative Assembly of Alberta
AB · Edmonton, AB
Contract
The Office of Pete Guthrie, MLA, is seeking an experienced, highly organized and politically astute Executive Assistant to provide senior-level administrative, research, communications and…
Added 1 day ago
Communications Assistant
Manufacturing Job Site
Thunder Bay, ON
Internship
Under the direct supervision of the Director – Communications & Government Relations, the Communications Assistant is responsible for supporting communications activities, events and…

AutoCanada Inc.

Executive Assistant - Head Office

Edmonton, AB, Canada

Job type: Full-time
Experience: Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Posting language: English
Posted: Aug 25, 2026

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Original job description

Join the Ride!

Position: Executive Assistant
Location: In office, Edmonton, AB
Classification: Full-Time, Immediate Hire, Onsite
Salary: to be discussed

Your area of focus.

AutoCanada offers a fast-paced, high-impact environment within a nationally scaled, performance-driven automotive organization. This role is ideal for a highly organized, proactive professional who thrives on supporting senior leadership while keeping day-to-day operations running smoothly.

As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will work closely with internal teams, governing bodies, and external partners, exercising discretion, sound judgment, and exceptional attention to detail while leveraging technology in a highly visible position.

What drives your day-to-day?

Executive Project Management: Lead, track, and execute strategic executive initiatives, key organizational priorities, and cross-functional projects on behalf of the COO using formal project management methodologies.
AI-Driven Operations & Efficiency: Leverage enterprise AI tools and automation to streamline executive workflows, optimize complex multi-time-zone calendar scheduling, coordinate travel itineraries, and process expense reporting.
Stakeholder Management & Liaison: Serve as a trusted liaison between the COO, senior leadership, Board members, governing bodies, OEM partners, and external stakeholders, driving project alignment and accountability.
Proactive Risk & Priority Management: Anticipate executive needs by proactively tracking deadlines, identifying operational bottlenecks, and driving follow-ups across high-visibility initiatives.
Meeting & Governance Orchestration: Coordinate leadership, Board, and OEM partner meetings, using digital tools and AI platforms for agenda creation, rapid transcript/minute generation, action-item tracking, and post-meeting execution.
Document & Content Engineering: Prepare high-impact presentations, strategic briefs, and official correspondence using AI-assisted drafting and data visualization tools, maintaining strict accuracy and confidentiality
Legal & Regulatory Execution: Collaborate with Legal to manage digital signatures, notary logistics, and execution of governance documents, ensuring full compliance with provincial regulators.

What are the must haves?

Project & Priority Management: Proven ability to independently manage and track multiple projects and competing priorities, proactively driving deliverables forward, resolving issues, and ensuring successful outcomes through strong organization, resourcefulness, and follow-through.
Advanced AI Proficiency: Demonstrated, hands-on experience utilizing Generative AI tools (e.g., ChatGPT, Copilot, Gemini) and prompt engineering to automate workflows, analyze data, and accelerate document preparation.
Senior Executive Support: Minimum of 5 years of experience providing high-level support to C-suite executives, preferably within a fast-paced corporate environment.
Governance & Board Experience: Direct experience managing Board of Directors logistics, governance reporting, and high-level partner communications.
Tech-Savvy & Resourceful: Exceptionally adept at adopting new software, cloud collaboration platforms, and digital productivity tools to drive operational excellence.
Industry Context: Previous automotive industry experience is considered a strong asset.
Education: Diploma or degree in Business Administration, Project Management, Office Administration, or a related field.
Professional Competencies: High emotional intelligence, discretion with confidential data, resilient problem-solving skills, and exceptional written and verbal communication abilities.

The Perks.

Competitive Compensation and Benefits Package 
Employee Vehicle Purchase & Service Plans 
Company-wide appreciation events and contests throughout the calendar year  
Employee and Family Assistance Programs 
Professional development and the opportunity to grow your career

And those are just the basics. We strive every day to create a workplace culture that embraces diversity and inclusivity, ensures fairness and equal opportunities, and fosters a sense of belonging for all Team Members.

As an equal opportunity employer, we actively support everyone in expressing themselves and reaching their full potential.

Can you picture yourself here already? 

We hope so. It’s equally important that you choose us as we choose you. Take a sneak peek at what we think makes this one of the best workplaces around.

If you think you’re a good fit to come along on our ride, apply now through our website at www.autocan.ca/careers. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Our commitment extends to reaching out to individuals from various backgrounds and identities. We do not discriminate based on gender identity, race, national origin, ethnicity, religion, age, sexual orientation, marital or family status, or mental/physical disabilities. At AutoCanada, we want every candidate to have an equal opportunity to showcase their skills. We welcome applications from individuals of all backgrounds, identities, and abilities. If you require accessibility accommodations at any point during your application process, please let our team know so we can support you.

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More about this job

Responsibilities

The Executive Assistant will manage strategic initiatives, communications, and logistics to support the Chief Operating Officer. This role involves leveraging AI tools to streamline operations, coordinate board meetings, and act as a liaison between senior leadership and external stakeholders.

Requirements

Candidates must have at least 5 years of experience supporting C-suite executives and possess advanced proficiency in Generative AI tools. A degree or diploma in Business Administration, Project Management, or a related field is required.

Skills

Project management
Executive support
Generative AI
Prompt engineering
Stakeholder management
Governance
Board reporting
Calendar management
Travel coordination
Expense reporting
Data visualization
Strategic planning
Communication
Problem-solving
Emotional intelligence
Confidentiality

Benefits

Competitive compensation and benefits package
Employee vehicle purchase and service plans
Company-wide appreciation events
Employee and family assistance programs
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
COO Support
Project Management
Generative AI
ChatGPT
Copilot
Gemini
Prompt Engineering
Board of Directors
Governance
Automotive Industry
Strategic Initiatives
Workflow Automation
Stakeholder Management
Business Administration
Office Administration
Data Visualization
Regulatory Compliance
Notary Logistics
Cloud Collaboration

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