Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 5 mins ago
MC
Project Services Coordinator
Morgan Construction & Environmental Ltd.
AB · Edmonton, AB
- Other
At Morgan, we don’t just build projects; we build careers and futures. Help connect our project sites, procurement team, and Finance department through accurate receiving and reliable…
Added 14 mins ago
CT
EPMO COORDINATOR
Chrome Technologies
Toronto, ON
- Full-time
The EPMO Coordinator will provide governance, reporting, and administrative support for the internal Portfolio and Integration Program by collaborating with executive assistants for meeting…
Added 14 mins ago
LL
Bilingual HR Assistant- 12 month contract
Liebherr-Canada Ltd.
Burlington, ON
- Contract
Provide support to HR Business Partners and HR Coordinator, by performing project based tasks
Added 35 mins ago
Technical Project Coordinator (E.I.T or Technologist) - Machinery Performance
Spartan Controls Ltd.
Calgary, AB
The successful candidate will manage multiple projects simultaneously, in both E&C and Reliability. The Technical Project Coordinator will work with technical experts, our automation…
Added 46 mins ago
AI
Procurement Support Coordinator
American Iron & Metal (AIM)
Montreal, QC
- Full-time
The Procurement Support Coordinator, reporting to Manager, Procurement Support Operations, is responsible for providing administrative and operational support to the procurement function.…
Added 47 mins ago
AS
Cloud Delivery / Resource Coordinator
Apex Systems
Toronto, ON
- $55 to $60 USD / hour
- Contract
Cloud Delivery / Resource Coordinator – AI Foundation Program
Added 47 mins ago
S
Research Assistant (SRI) - Evaluative Clinical Sciences - Regular Full-Time 2026-19071 (2026-19071)
Sunnybrook
Toronto, ON
- Full-time
…have the opportunity to engage in and support other ongoing projects in the…
Added 48 mins ago
Project Coordinator
AESO
Calgary, AB · KPMG Tower
Reporting to the Manager, Program and Customer Connection, we are seeking a Project Coordinator to join our dynamic Project Management team. The Project Coordinator plays a support role to…
Added 48 mins ago
Project and Services Coordinator
Government of Alberta
AB
As a Project and Services Coordinator, you’ll support APS-wide learning and recognition events that bring public servants together to learn, connect and recognize achievements. You’ll work…
Added 1 hour ago
MC
Health & Safety Coordinator
Matrix Camps, Logistics and Aviation
Osoyoos, BC
- $85,000 to $95,000 CAD / year
- Full-time
Matrix is seeking a dedicated and safety-focused Health & Safety Coordinator to support various mining and industrial projects, including winter ice road construction and maintenance…
Added 1 hour ago
EL
Building Envelope Commissioning Coordinator
Engineering Link
Toronto, ON
- Full-time
We are looking for a Building Envelope Commissioning Coordinator to join our Building Envelope team. This role is exciting, diverse, and rewarding.
Added 1 hour ago
F
Coordinateur de Terrain/Field Coordinator
FlatironDragados
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
…your technical knowledge to oversee critical aspects of our projects, ensuring construction work complies with all engineering standards, codes and contract…
Added 1 hour ago
UO
Tier 2 Canada Research Chair in Constitutional Pluralism
University of Alberta
Edmonton, AB
- Full-time
Added 2 hours ago
TT
HR Coordinator
TransCanada Turbines
Airdrie, AB
- Full-time
We are currently looking for an experienced Human Resources Coordinator to join our our Corporate team.
Added 2 hours ago
E
Project Coordinator - Mechanical Design & Energy Optimization
EllisDon
ON · Ontario Projects
- Full-time
…solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a…
Added 2 hours ago
E
Project Coordinator
EllisDon
Surrey, BC · British Columbia Projects
- Full-time
…solutions for complex problems on some of the most exciting projects. It doesn’t matter what your expertise and craft is – there are no boundaries. We are a group of professionals with a…
Added 2 hours ago
Payroll Coordinator
ERCO Worldwide
Mississauga, ON
ERCO Worldwide is looking for a Payroll Coordinator to join our Human Resources team on a temporary basis! In this role, you will help keep our payroll and HRIS operations running smoothly…
Added 2 hours ago
Subcontracts Coordinator
Acciona
ON · CAN - Ontario Line North
We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through…
Added 2 hours ago
CN
Project Control Coordinator Hiring Campaign
Canadian Nuclear Laboratories
Chalk River, ON
- Full-time
Are you looking for a role that will challenge you? Can you see yourself coordinating and supporting complex projects that contribute to Canada's nuclear science, environmental stewardship,…
Added 2 hours ago
EP
Fleet & Logistics Coordinator (12M Contract)
East Penn Canada
Courtice, ON
- Contract
The Fleet and Logistics Coordinator is responsible for supporting East Penn Canada's national transportation and fleet operations by coordinating inbound, outbound, and reverse logistics…
Added 2 hours ago
MS
Project Coordinator
Modus Structures Inc
Crossfield, AB
- Full-time
Working in a multi-displined environment, the Project Coordinator works on construction manufacturing, design/build, and construction management projects. The Project Coordinator will…
Added 2 hours ago
PG
Accounting Coordinator
Prodigy Group
Toronto, ON · Etobicoke, ON
- Full-time
Prodigy Group is looking for an Accounting Coordinator to join our team! In this role, you will support day to day accounting and project financial administration across our portfolio. You…
Added 2 hours ago
H
Project coordinator
Hitachi
London, ON · (HE)Office_ON, Stoney Creek
- Full-time
Hitachi Energy is seeking a Project Coordinator to support the execution and delivery of projects within the High Voltage Product group. In this role, you will work closely with project…
Added 3 hours ago
WH
Project Coordinator
Whitetail Homes Group
BC · British Columbia, Canada
- Full-time
Project Coordinator – Multi-Family Residential
Added 3 hours ago
NC
Business Analyst
NAV CANADA
Ottawa, ON
- Full-time
Leads and participates in the development, analysis, validation, documentation, and management of business and system requirements, including functional and non-functional requirements,…

B.E.S.T. Recruiting Consultants Ltd.

Contract Administrator

Richmond Hill, ON, Canada

$60,000 to $75,000 CAD / year · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $75,000 CAD / year
Job type: Full-time
Apply by: Nov 20, 2026
Posting language: English
Posted: Oct 21, 2026

Original job description

The Contracts/PO Administrator creates base contract and extra purchase orders (PO’s), provides administrative support and coordinates the documentation required to tender out, scrutinize and enter bids and finalize agreements between the company and its subcontractors and suppliers as well as maintaining subcontract and extra pricing to support the Contracts Manager/VP.

Responsibilities include but are not limited to:

Purchase Orders:

Prepare, generate, issue and amend PO’s
Electronically issue all PO’s and extras to trades
Be the main point of communication with trades regarding PO’s addressing and assisting with trade and site queries
Create change orders for upgrades/option products and or amendments to contract.
Assist Newstar Coordinator with upgrade/option products and pricing.
Notify trades on changes on Décor changes/re-selections.

Contracts Administration:

Provides administrative support and coordinates the documentation and meetings required to finalize agreement between the company and its subcontractors and suppliers.
Adheres to requirements for purchasing and production information required for entry into Newstar and act as the key gatekeeper ensuring consistency, accuracy and adherence to such.
Extracts, formats and aids in creation of budget reports from System/Excel for approvals.
Prepare Dropbox and assist Contracts Manager or VP with tendering process.
Track contract expirations in NEWSTAR through the applicable processes; creates amendments to contract documents and uploads into NEWSTAR as required;
Provide daily support to trades through fielding, responding to and/or redirecting inquiries and addressing inquiries with respect to processes to assist trades, where appropriate.
Enters data into Newstar for subcontract pricing & extras. Downloading of subcontractor pricing from Newstar to Excel Tender Analysis and preparation of site/trade specific tender files.
Obtains and enters into Newstar trade pricing for upgrades and extras including “Custom” extras.
Aid in the resolution of invoice problems.
Completes the digital entry of the approved direct cost budgets for projects into the Newstar system within strict deadlines.
Creates and maintains summary reports of trades as well as other summaries, lists and report as directed and required.
Provides administrative support to the Contracts Manager/Department VP.
Sends out and follows up with new supplier set-up in the system.

Position Qualifications:

Education and Experience

Post-secondary diploma or degree in Administration, Purchasing or Computer Applications would be considered an asset.
Three to five years progressive experience in an administrative role, with a heavy inclination towards working with numbers and spreadsheets.
Exposure to Low Rise residential construction would be an asset.

Skills and Attributes

Advanced MS Office skills in Excel (particularly formulas & Macros), Word (i.e. mail merge) and Outlook, with above-average speed. Newstar system knowledge a definite asset.
Strong data entry keyboarding skills.
Excellent written and oral communication skills, particularly in understanding/resolving problems.
Detail-oriented with high degree of accuracy in inputting and checking data.
Strong work ethic with ability to work independently, be flexible, prioritize workloads, meet deadlines and work well under pressure.
Extremely well-organized with strong analytical skills.
Ability to build and maintain relationships internally and externally and thrive in a collaborative team environment.
Open minded and a forward thinker with a desire to learn and take on new opportunities.
Strong research skills with an aptitude towards math would be considered an asset.
Exposure to or understanding of architectural drawings would be considered an asset.

Apply About employer

More about this job

Responsibilities

Prepare, issue, and amend purchase orders and contract documents; coordinate tendering, pricing, upgrades, and supplier or subcontractor documentation. Maintain accurate Newstar records, budgets, and reports, support trades and the Contracts Manager, and help resolve invoice and process issues.

Requirements

Three to five years of progressive administrative experience, preferably involving numbers and spreadsheets, is requested; post-secondary education in administration, purchasing, or computer applications and exposure to low-rise residential construction are assets. Candidates should have advanced Microsoft Office and Excel skills, strong data-entry accuracy, communication and analytical abilities, and the capacity to organize work, meet deadlines, and collaborate effectively.

Skills

Purchase Order Administration
Contract Administration
Tendering
Excel Formulas And Macros
Microsoft Word
Outlook
Newstar
Data Entry
Pricing Analysis
Budget Reporting
Written And Oral Communication
Attention To Detail
Organization
Analytical Skills
Problem Resolution
Supplier And Trade Relations

Visa sponsorship

Not detected in the job text

Keywords

Purchase Orders
Contract Administration
Subcontractors
Suppliers
Tendering
Bid Analysis
Change Orders
Contract Amendments
Subcontract Pricing
Newstar
Microsoft Excel
Excel Formulas
Excel Macros
Microsoft Word
Mail Merge
Microsoft Outlook
Dropbox
Data Entry
Budget Reports
Direct Cost Budgets
Invoice Resolution
Supplier Setup
Low-Rise Residential Construction
Architectural Drawings
Pricing Analysis

Report this job