THE OPPORTUNITY
Baine Johnston is currently seeking a Payroll & Benefits Administrator to join our team in St. John’s. The Payroll & Benefits Administrator will independently manage payroll and benefits while ensuring accuracy, compliance and exceptional service to employees. This is a permanent, full-time opportunity.
WHO WE ARE
Baine Johnston owns and manages companies operating in commercial real estate and furniture retail. We are locally owned and operated and one of the longest standing businesses in our province, with our operations dating back to the 1780’s. We offer a collegial work atmosphere and supportive team environment. We hire self-motivated, team-minded individuals with a strong work ethic, integrity, and a commitment to client service.
THE POSITION
As the Payroll & Benefits Administrator, you will report directly to the President and independently manage the pay and benefits for the company. Duties include:
· Responsible for the accurate and timely processing of bi-weekly payroll, comprised of a mix of hourly, salaried and commission-based pay, using ADP/WFN payroll software, for two local Newfoundland & Labrador companies.
· Administration of benefits and group RRSP plans, handling remittances, enrolments, plan changes and terminations
· Identifying potential improvements in payroll and control processes, ensuring that identified opportunities are implemented successfully
· Month end reconciliation of various accounts, including health & dental benefits, HAPSET, workers compensation, income tax, CPP, EI etc.
· Coordinate leave process (e.g. vacation, sick, short-term disability, bereavement, maternity/paternity, etc.)
· Respond to inquiries from managers and employees regarding payroll, benefits and expenses in a timely manner
· Complete accurate year-end reconciliation and annual production of T4s and other tax documents as required
· Maintain payroll records for internal and external requirements, such as yearly audit for external auditors
· Ensure the accurate and timely processing of new hires, terminations and wage increases
· Assist with the creation of offer letters, onboarding, reporting and other documentation as requested
SKILLS AND QUALIFICATIONS
The successful candidate will likely possess:
· 5 years of progressive payroll experience
· Ideally holds a Certified Payroll Designation through the National Payroll Institute (NPI)
· A Diploma or Degree in Business Administration, Accounting, Finance, Human Resources, or a related field considered an asset.
· Understanding of Employment legislation related to payroll
· Ability to maintain strict confidentiality
· Accuracy and attention to detail is critical
· Strong initiative and self-motivation skills
· Excellent organizational, prioritization and time management skills to deal with strict deadlines
· Proven ability to effectively multi-task in a fast-paced deadline driven environment
· Excellent interpersonal and business communication skills
· Strong aptitude for computer systems and software
· Demonstrated ability to work co-operatively in a tightly knit team and individually
· Proficient with Microsoft Office (e.g. Outlook, Excel, Word) and payroll processing / HRIS software (Baine Johnston uses ADP/WFN but experience with ADP/WFN is not a mandatory requirement.)
· Employee relations experience is considered an asset.
COMPENSATION & BENEFITS
Baine Johnston provides competitive compensation commensurate with experience and a benefits package including:
· Competitive salary
· Comprehensive health and dental coverage
· Employer-matched RRSP
· Paid vacation
· Free onsite parking
· Professional development opportunities
· Opportunity to work directly with executive leadership
· Stable, locally owned organization with a long history of success
If you're an experienced payroll professional looking for an opportunity to make a meaningful impact while working with one of Newfoundland and Labrador's most established companies, we'd love to hear from you.
Send a covering letter and resume by October 30, 2026, to: Human resources, email: careers@bainejohnston.com
Baine Johnston is committed to a confidential and respectful recruitment process.
