Procurement Manager
At Bass Installation, we transcend the traditional notion of an employer; we are a dynamic team driven by excellence and collective impact. Rooted in our mission to shape communities with insight and innovation, we prioritize building strong relationships with our team, clients, and partners. Upholding the highest standards of integrity and credibility, we lead by example, guided by a commitment to doing business the right way. As part of our team, you'll be empowered to achieve excellence through continuous improvement, embracing professional development and innovation. We value diversity, equity, and inclusivity, fostering an environment where every member is respected and empowered to thrive. Join us at Bass Installation, where your contributions make a lasting difference.
OVERVIEW
Bass Installation is a construction company located in Mississauga, Ontario specializing in the supply and installation of glass on skyscrapers, office buildings and high-rise residential buildings throughout the GTA. We are currently looking for a Procurement Manager to join our team.
As the Procurement Manager, you will be responsible for proactively sourcing and evaluating vendors and their goods/services for alignment with our construction project needs. You will act as a solutions-based resource for our field teams focused on material, equipment, and specialty service needs. Your efforts will cultivate strong relations with our vendors to ensure competitive pricing and timely deliverables; you will champion the process of obtaining quotes, coordinating approved goods/services up to and including delivery and conflict resolution.
DUTIES
Reporting to the CEO, with a functional reporting line to the CFO on purchasing controls, commitments and budget, the successful candidate will work at Bass Installation’s head office in Mississauga. The incumbent will lead the Purchasing and Inventory Departmentdivision of the Finance department.
Responsibilities include:
- Participate in the recruitment, training and mentoring of Purchasing and Inventory team, including the Driver and Warehouse Assistant, and the Logistics and Inventory Coordinator
- Gather and assess feedback on departmental operations, and identify areas requiring improvement
- Regularly monitor direct reports and manage their performance through check-in meetings, performance reviews, disciplinary action meetings, and other duties as required
- Attend all required internal and external meetings, including but not limited to departmental planning activities and meetings, foremen meetings, and site visits as required
- Develop and maintain strong supplier relationships through regular contact and effective issue management
- Build strategic partnerships and identify new vendor and new product opportunities
- Create and maintain accurate vendor records within existing databases and software, when required
- Establish and maintain fair market pricing comparisons for rental equipment and specialty services, preparing cost analyses
- Maintain an awareness of market conditions to effectively forecast purchasing trends
- Quarterly analysis of vendor partners and their value to our business accompanied by respective action plans and recommendations
- Develop strategies and action plans to meet objectives related to spending, cost reduction and savings
- Continuously evaluate current project needs to proactively identify resource requirements, while monitoring stock levels
- Responsible for complete purchase order process from creation, and changes to and closing of PO’s, as well as follow up on outstanding and past-due purchase orders
- Ensure Purchase Orders placed with vendors are accurate: pricing, delivery dates, quantities and additional charges such as freight are correct
- Collaborate with Project teams and provide visibility to Finance team on significant upcoming purchases and commitments
- Review and follow up on outstanding and past-due purchase orders, and assist Finance with month-end reporting of outstanding commitments, potential overbillings and other PO-related discrepancies
- Assist Finance, as needed, by providing visibility into significant upcoming purchases and commitments.
- Manage and monitor the custom clearance process including working directly with the customs brokerage and CBSA
- Resolve shipping discrepancies; process cancellations, returns and credits
- Work with internal and external stakeholders to resolve discrepancies in price, quantity and delivery dates
- Communicate with warehouse staff to ensure all products arrive in good condition
- Assist our Estimating team to improve the accuracy of materials costs in bids and proposals
- Maintain min/max stock levels for frequently used items
- Assist with creating standard operating procedures
- Manage import and supply risks by assessing tariff and duty exposure, monitoring USD pricing and foreign exchange impacts, and coordinating supplier lead times for imported glass, curtainwall and other required materials.
- Adhere to procurement performance against key success measures, including cost savings, on-time delivery to site, purchase order compliance and inventory accuracy.
- Conduct site visits as required
- Special projects and other duties as assigned
QUALIFICATIONS:
- Diploma or Bachelor’s degree in business or related discipline
- 5+ years’ experience in procurement including subcontractors, supply chain, logistics or materials management
- CPSM certification considered an asset
- Experience in construction is a requirement; experience with glass and curtainwall projects is considered an asset
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook, etc.)
- Prior experience with ToolHound and Procore systems considered an asset
- Strong project management experience and skillset
- Previous leadership experience
COMPETENCIES:
- Able to handle multiple competing task
- Superior negotiation skills
- Strong interpersonal and communication skills
- Ability to work in a highly collaborative team environment with cross-functional teams, building relationships across multiple functions
- Proven ability to identify and solve problems quickly
- Self-starter who approaches their work with a sense of urgency
- Strong numerical and analytical aptitude
Seniority Level: Mid-level
Industry: Construction
Employment Type: Full-time
Salary: $90,000-$99,000
