TEMPORARY ADMINISTRATIVE ASSISTANT (L3)
BCGEU LOWER MAINLAND AREA OFFICE
JOB ID: P0274
Job Title: Temporary Administrative Assistant (L3)
Duration: Temporary 3 month or return of incumbent
Location: #130, 2920 Virtual Way, Vancouver, BC V5M 0C4
Job Summary:
Reporting to the Director and Associate Director, the Administrative Assistant will provide essential administrative and processing support to staff representatives at the Lower Mainland Area Office, ensuring smooth and efficient office operations. This position will involve document management, communication with visitors and callers, coordination of meetings and events, and general office assistance. Located in Vancouver, BC, the Administrative Assistant will support union activities and the day-to-day functioning of the office by performing a range of administrative tasks.
Key Responsibilities:
Will include processing a variety of documents such as letters, minutes, reports, bargaining proposals, bargaining bulletins and general correspondence; drafting correspondence, calculating calendar deadlines for grievances, notices to bargain and appeals; responding to phone calls and walk-in visitors; assisting component/local executives; coordinating, preparing and distributing materials for strike/ratification votes; booking meeting rooms, travel and accommodation; prioritizing incoming mail; maintaining filing and bring forward system; and other duties as assigned.
Education & Relevant Experience:
- High school graduation, supplemented by administrative training or relevant coursework.
- 2-4 years of administrative experience in a similar role.
- Proficiency in Microsoft Word and Excel (intermediate to advanced skills).
- Experience with database management is an asset.
Knowledge, Skills, & Abilities:
- Excellent organizational skills and attention to detail.
- Strong ability to prioritize tasks and manage multiple responsibilities.
- Ability to work independently and as part of a collaborative team.
- Professional phone etiquette and strong interpersonal communication skills.
- Ability to manage time effectively and work within time limits.
WAGE RATE: $36.79 - $40.07 per hour
HOW TO APPLY:
Please note that temporary and probationary employees are not eligible for remote work arrangements.
Hours of work are 32 hours, four days per week.
The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.
Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected.
Resumes will be accepted by e-mail to: [email protected]
