The BCMEA is seeking a part-time Office Administrator, based in Prince Rupert, BC, for a six-month contract. The position is 20 hours per week, working Monday to Friday from 9:00 a.m. to 2:00 p.m. at the Prince Rupert Training Centre.
Reporting to the Training Manager, this role provides front-line reception, general office administration, and program-related support to ensure an efficient and welcoming environment.
Responsibilities
- Greet and assist visitors, respond to inquiries and answer/direct incoming calls
- Open, sort, and distribute mail
- Book meeting rooms and organize catering for meetings and training sessions
- Order and maintain office supplies and manage general office filing
- Provide administrative support for facilities-related tasks
- Build and maintain Excel spreadsheets for administrative tracking
- Scan, file, and update records and documents
- Enter data for Training, Safety, and Recruitment documentation
- Draft and prepare correspondence and reports
- Submit and track port pass and security clearance applications
- Support administrative and logistical components of special projects
- Provide check-in and document collection support during recruitment periods
- Perform other duties as assigned
Requirements
- High school diploma or equivalent, with a minimum of one year of office or administrative experience
- Strong verbal and written communication skills
- Highly organized with excellent time management and attention to detail
- Able to prioritize tasks and meet deadlines independently and within a team
- Proficient in Microsoft 365, particularly Outlook, Word, Excel
- Able to manage multiple tasks under pressure
- Strong problem-solving and critical-thinking skills
- Valid driver's license and access to a personal vehicle
- Located in Prince Rupert, BC and able to work fully on-site
BC Maritime Employers Association is an equal opportunity employer. We are committed to creating a diverse and inclusive workforce and welcome applications from candidates of all backgrounds.
