The Executive Director reports to the Board of Directors and is responsible for the organization's consistent achievement of its mission and organizational objectives. The Executive Director’s major mandate is to ensure that the organization has a long-range strategy which achieves its mission, and toward which it makes consistent and timely progress on its goals. Other key responsibilities include advocacy, program development and administration, allowing for the optimal use of organizational finances, staff and resources. This individual will also provide financial and operational leadership by managing budgets and monitoring long-term strategic fiscal plans.
*Duties and Responsibilities:
General Administration
- Oversee the day-to-day, efficient and effective functioning of BGC Dovercourt facilities and administration
- Ensure the organization is properly insured and the organization’s facilities are appropriately managed
- Ensure all legal obligations of the organization are met and that legal opinion is sought where required
- Provide regular reports to various bodies (BGC Board of Directors, BGC Canada, Funders, and Stakeholders).
Leadership & Management
- Design, support and maintain an organizational design that ensures the BGC Dovercourt strategic and operational plans are being met
- Develop and support operational plans with Managers/Staff in their areas of responsibility
- Ensure ongoing program maintenance, rigorous program evaluation, and consistent quality of finance and administration, communications, and systems; recommend timelines and resources needed to achieve the strategic goals
- Actively engage and energize BGC Dovercourt volunteers, Staff Team, Board members, Committees and partnering organizations
- Lead, coach, develop, and retain the BGC Dovercourt staffing team. Ensure effective performance and systems to track progress, and regularly evaluate program components, to measure successes that can be effectively communicated to the Staff Team, corporate and individual members and other stakeholders
- Continue to support work towards a professional development culture through on-going staff training and individual development plans
- Provide professional development opportunities to staff
- Be present and accessible to all employees - recognize performance and motivate staff.
Financial Management
Financial Planning
- Identify new resources and create and implement financial resource strategies
- Prepare, with the Manager of Finance, financial forecasts and organizational budgets related to physical, financial and human resources and accounting for control of the resources once approved by the Board of Directors
Budget Controls, Audits and Reports
- Ensure the establishment and implementation of financial and administrative policies and procedures to ensure effective, cost-efficient operations of the Club
- Manage all finances within the budgetary framework (budget control)
- Approve and monitor ongoing expenditures and ensure the Board is aware of surpluses/deficits and any other extraordinary financial changes
- Ensure the annual audited statements are prepared
- Regularly report financial information to the Board and stakeholders.
Fundraising
- Provide strategic and operational direction to fundraising planning, identification of potential sources for external funding (e.g. government, foundations, corporations) and the development of funding proposals
- Oversee the development and implementation of all fundraising campaigns; Participate in fundraising activities: annual fundraising programs as well as writing letters, making speeches and presentations, direct solicitations of major donors, and work with the Board, staff and key volunteers on funding and fundraising initiatives in direct fundraising
- Work with the Board of Directors on special initiatives
- Provide fundraising reports to the Board and its committees
- Maintain positive relationships with all major funding sources
- Ensure appropriate administration of community and government grants.
Human Resource Management:
Policies and Procedures
- Ensure the establishment and implementation of human resource practices and policies which are consistent with BGC Dovercourt’s values, and which observe applicable laws.
Managing Staff
- Lead regular staff work planning within the context of the strategic and annual goals/programming strategy approved by the Board
- Direct the work of all staff and delegate responsibility for carrying out the work of the organization to appropriate staff.
Staff Relations/Development
- Maintain a climate which attracts, retains and motivates top quality employees
- Ensure staff are informed of the direction, goals and policies of the organization
- Ensure staff training and development needs are met.
Staffing
- Identify staffing needs and ensure the appropriate recruitment, appointment and orientation of all staff and volunteers
- Maintain up-to-date position descriptions.
Performance Management
- Ensure job performance evaluations are conducted annually and evaluate the performance of key staff members
- Deal with performance issues and motivate staff and administer constructive discipline and feedback, as appropriate.
Compensation
- Prepare and submit to the Board, recommendations on compensation and benefit policies and practices, an annual personnel budget and projected staff resource needs.
Board Member Relations:
- Act as a professional resource and provide general support to the Board of Directors:
Professional Resource
- Attend Board meetings, Board committee meetings and the Annual General Meeting
- Exercise leadership in providing input to the Board of Directors and its committees on direction-setting and strategic and operational planning, key organizational and policy issues related to finance and fundraising, brand development and maintenance, public relations and advocacy, organization structure and utilization, mission and values
- Report to the Board regularly on strategic and operational issues and ensure that issues of concern to the organization are brought to the attention of the Board, with background information, for discussion.
Board Support/Development
- Administer an orientation and training program for the Board
- Draft agendas with the Chairperson of the Board and with the Chair of Board committees and ensure logistical support and documentation preparation for all Board and Annual General meetings
- Ensure monthly reports are concise and information is relevant
- Maintain appropriate relations with all Board members and various Board committees.
Communications, Partnerships and Community Connections:
- Ensure an effective communications/public relations program and represent the organization internally and externally in a way that advances the organization’s objectives.
General
- Ensure the planning, development and implementation of an effective communications program that encompasses public education and public engagement activities
- Oversee the format, content and quality control of all BGC Dovercourt materials
- Act as the chief spokesperson for the organization and participate in relevant partnerships and networks.
Internal
- Identify, establish and maintain links with the organization’s internal constituency, including Board, staff, volunteers, contributors, program partners and the target population served by BGC Dovercourt.
External
- Maintain positive liaison and ensure effective relationships exist with external stakeholders, and keep them informed of BGC Dovercourt’s goals and policies
- Maintain relations with and publicly represent the organization’s positions or perspectives with the public, government (municipal and provincial), media, other organizations and sectors
- Represent the BGC Dovercourt in public venues to ensure the Club is 'top of mind' and visible
- Chair or be active in key committees within our community.
Qualifications:
The Executive Director will be thoroughly committed to the BGC Dovercourt’s mission, vision and strategic plan. The Executive Director will have proven leadership, coaching, and relationship management experience. Concrete demonstrable experience and other qualifications include:
- Post-secondary education in areas such as Social Sciences, Business Administration, Public Administration, or related field, with at least three years of progressively responsible management and leadership experience in a not-for-profit organization
- Unwavering commitment to quality programs and services
- Past success working with a Board of Directors with the ability to cultivate new and existing Board member relationships
- Excellence in organizational management with the ability to coach staff and manage and develop high-performance teams
- Strong marketing and public relations experience with the ability to engage a wide range of stakeholders, including government agencies
- Financial management skills including budgeting, forecasting, and resource development
- Strong written and verbal communication skills; a persuasive and passionate communicator with excellent interpersonal and collaboration skills
- Must present an acceptable background/police Vulnerable Sector check
- Experience in the not-for-profit sector a definite asset.
Work Conditions:
- May be exposed to infectious waste, diseases, bodily fluids etc., including exposure to viruses.
- Manual dexterity required to use desktop computer and peripherals.
- Intermittent physical activity including walking, standing, sitting, lifting
- Must adhere to all health and safety protocols as outlined in the agency policies and procedures.