Position Overview
We are seeking an exceptional Senior Executive Assistant to the CEO to provide highly trusted, discreet and proactive support across the CEO's professional and personal affairs.
This is a senior-level role requiring exceptional judgment, organization and confidentiality.
The successful candidate will act as a trusted extension of the CEO, coordinating priorities across executive matters, travel, properties, household operations, personal assets, vendors, advisors and special projects.
The role is highly hands-on and requires someone who can operate independently, anticipate needs, manage multiple priorities and ensure matters are followed through to completion.
Key Responsibilities
- Provide sophisticated, high-level support to the CEO across business and personal matters.
- Manage complex scheduling, travel, logistics and executive priorities.
- Coordinate closely with the CEO's Executive Assistant and other members of the support team.
- Oversee the coordination of residences, household operations, vendors and personal service providers.
- Coordinate matters relating to properties, vehicles, collections, high-value assets and other personal affairs.
- Liaise with bankers, accountants, lawyers, wealth advisors, insurers and other trusted professional advisors.
- Review and coordinate financial, administrative and operational matters with strong attention to detail.
- Lead special projects and ensure priorities are driven through to completion.
- Maintain oversight of deadlines, renewals, commitments and outstanding matters.
- Anticipate issues and resolve them proactively, minimizing the need for CEO involvement.
- Serve as a highly trusted and discreet point of contact for internal and external stakeholders.
- Maintain absolute confidentiality regarding the CEO's personal, financial and business affairs.
Candidate Profile
The ideal candidate will have 7–10+ years of senior executive support experience, with significant experience directly supporting a CEO, founder, C-suite executive or high-net-worth principal.
They will demonstrate:
- Exceptional judgment, discretion and professionalism.
- Strong executive presence and communication skills.
- Outstanding organizational and project management abilities.
- Financial acumen and comfort handling sensitive financial matters.
- The ability to manage significant complexity with calm and precision.
- A highly proactive, solutions-oriented approach.
- Experience coordinating senior stakeholders, vendors, advisors and support teams.
- The maturity and confidence to operate independently in a highly confidential environment.
- Experience within a private office, family office, investment, wealth management or high-net-worth environment is an asset.
Success in the Role
The successful Senior Executive Assistant will become a trusted extension of the CEO - anticipating needs, managing complexity, protecting the CEO's time and ensuring that important matters are handled seamlessly and discreetly.
