Jobs in Canada

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Added 2 hours ago
Intermediate I&E Engineers/Technologists
InnoTech Engineering Inc.
Calgary, AB
Full-time
Reporting to an Engineering Team Lead, the team member’s primary responsibility will be focusing on achieving project goals by collaborating with cross-discipline engineering teams.
Added 2 hours ago
Senior E&I Engineers/Technologists
InnoTech Engineering Inc.
Calgary, AB
Full-time
Reporting to an Engineering Team Lead, the team member’s primary responsibility will be focusing on achieving project goals by collaborating with cross-discipline engineering teams.
Added 6 hours ago
Senior Controller
The Staffing Alternative
Vaughan, ON
Full-time
…who can oversee the accounting function, strengthen financial controls and processes, provide meaningful financial insights to senior leadership, and lead a high-performing Finance…
Added 9 hours ago
Administrator, Real Estate Project
Black Diamond Group
Calgary, AB
Full-time
Working closely with the Team Lead and broader project team, this role helps keep capital projects organized, on track, financially controlled, and audit-ready across Canada, the United…
Added 9 hours ago
COMMS & SCADA Construction Lead
Trillium Rail Partners
Mississauga, ON
Full-time
…east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project…
Added 10 hours ago
COMMS & SCADA Construction Lead
Trillium Rail Partners
Mississauga, ON
$130,000 to $160,000 CAD / year
Full-time
…east end of Toronto into Mississauga. The Stations, Rail, and Systems (SRS) package encompasses the design, construction, integration, and commissioning of key project…
Added 11 hours ago
Financial Representative
PetroChina Canada
Calgary, AB
Full-time
Lead monthly forecasting, budgeting, and financial reporting processes for assigned assets, ensuring timely and accurate financial information for decision-making.
Added 13 hours ago
Engineering Graduate - Global Trainee (Ontario)
Tenaris
Sault Ste. Marie, ON
Observe core processes through on the job training, project assignments and training activities.
Added 13 hours ago
Director, Project Controls EPCM
Worley
Calgary, AB
Full-time
We’re seeking a Director, Project Controls to support the project control personnel of a portfolio of projects utilizing the Worley Project Control Systems and processes in all phases of…
Added 13 hours ago
Senior Procurement Specialist
Worley
AB · Edmonton, AB
Full-time
Worley Canada Construction is seeking a Senior Procurement Specialist to lead procurement activities across complex project scopes, including engineered equipment, bulk permanent materials,…
Added 13 hours ago
Intermediate Measurement Specialist
Blue Chip MRC - Field Services - Controls
Grande Prairie, AB
Full-time
Measurement Specialist is responsible for ensuring that measurement systems,
Added 13 hours ago
Head of Enterprise Architecture & Applications
Quadra
Vaudreuil-Dorion, QC
Lead the platform managers, product owners, delivery squads, project management and QA under one intake and delivery model.
Added 15 hours ago
Project Manager – Finance Transformation
Robertson & Company Ltd.
Toronto, ON
Contract
Key stakeholders include Finance Leadership, CFO Office, Finance Reporting Teams, Costing Teams, Risk & Compliance, Oracle, Deloitte, and executive project sponsors.
Added 15 hours ago
Senior Business Analyst - Finance Transformation
Robertson & Company Ltd.
Toronto, ON
Contract
Key stakeholders include Finance Leadership, CFO Office, Reporting Teams, Costing Teams, Risk & Compliance, Oracle, and Deloitte project teams.
Added 15 hours ago
Team Lead, Project Accounting - Industrial East
Bird Construction
Mississauga, ON
Full-time
Team Lead, Project Accounting - Industrial EastReporting to the Senior Finance Manager, the Team Lead, Project Accounting will be part of a high-performing project team dedicated to…
Added 15 hours ago
Senior Accountant
Aston Carter
Vaughan, ON
Full-time
…accounting and accounts payable processes, supports financial reporting and analysis, and drives process improvements and system optimization, including AI initiatives. The Senior…
Added 16 hours ago
Manager, Procurement Services (Permanent)
Toronto District School Board
Toronto, ON
$119,072 to $142,870 CAD / year
Full-time
Proficiency in MS Office applications and working knowledge of SAP R/3 system MM configuration or similar enterprise resource planning (ERP) systems.
Added 16 hours ago
Controller, Accounting Operations & Financial Reporting
Encore
Oakville, ON
…between transaction processing, month-end close, financial reporting and process improvement without losing sight of accuracy, controls or service to the…
Added 17 hours ago
Senior Project Manager – Engineering
Brunel
Vancouver, BC
Contract
Brunel is seeking an experienced Senior Project Manager – Engineering to support the delivery of a major mining and metallurgical process facilities project. This is a contract role,…
Added 17 hours ago
Senior Engineering Project Manager
Brunel
Vancouver, BC
Contract
Brunel is currently looking for an Engineering – Senior Project Manager responsible for the day-to-day leadership, management, and direction of both the detailed engineering and the…
Added 19 hours ago
Assistant Director of Engineering
Fairmont Hotels & Resorts
Banff, AB
Full-time
Reporting to the Director of Engineering, the Assistant Director, Engineering will support the strategic and day-to-day leadership of the Engineering & Maintenance Department. This role is…
Added 1 day ago
Security & Life Safety Manager
CBRE
Toronto, ON
Full-time
Provide monthly compliance reporting to ownership and senior leadership on security performance metrics, emerging risks, incidents, and capital project initiatives.
Added 1 day ago
Senior Procurement Contract Specialist
Worley
Edmonton, AB
Full-time
Worley Canada Construction is seeking a Senior Procurement Specialist to lead procurement activities across complex project scopes, including engineered equipment, bulk permanent materials,…
Added 1 day ago
Project Delivery Manager, Building Renewals
OMICRON CANADA INC.
Vancouver, BC
$110,000 to $150,000 CAD / year
You’ll join the Project Management function reporting to the Director, Construction, and work closely with architects, engineers, designers, builders, project managers, etc. The team is…
Added 1 day ago
Station Manager, Construction Technical Office
Ontario Transit Group - Ontario Line - Southern Civil, Stations & Tunnel
Toronto, ON
Full-time
Identify design-related risks and coordinate mitigation actions with design, construction, commercial, and project controls teams.

Black Diamond Group

Administrator, Real Estate Project

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 30, 2026
Experience: 2+ years of experience in an administrative, project coordination, accounting, finance, or project support role.
Posting language: English
Posted: Sep 30, 2026

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Original job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making, leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety-conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Capital Project's and Real Estate department has a full-time position for Project Administrator.

This role is hybrid - in-office with 20% flexibility to work from home.

Job Purpose

The Projects Administrator provides administrative and financial support across the real estate portfolio and capital projects program, helping ensure projects move forward smoothly through coordinated documentation, permitting, compliance tracking, procurement, and financial reporting.

Working closely with the Team Lead and broader project team, this role helps keep capital projects organized, on track, financially controlled, and audit-ready across Canada, the United States, and Australia.

The ideal candidate is a highly organized and detail-oriented professional with strong financial acumen and project coordination experience, who can confidently manage multiple priorities, work cross-functionally, and ensure projects remain accurate, compliant, and on track.

Key Duties And Responsibilities

Provide administrative support across the real estate portfolio and capital projects program, coordinating tasks, documentation, and deliverables across multiple concurrent projects.
Prepare, submit, and track permit applications and renewals, liaising with municipal, provincial/state, and other regulatory authorities as required.
Compile, organize, and maintain regulatory and compliance documentation to support project and portfolio requirements.
Create and process purchase orders and maintain accurate supporting documentation for project expenditures.
Assist with the preparation, formatting, and organization of project documentation, including contracts, reports, schedules, and correspondence.
Support project coordination activities, including scheduling meetings, tracking action items, and following up on outstanding deliverables.
Maintain organized, accurate, and up-to-date project files and records to support internal reporting and audit requirements.
Track key project milestones and deadlines, proactively flagging upcoming items to the Team Lead and project stakeholders.
Coordinate with internal departments including Finance, Corporate Accounting, Financial Reporting, Accounts Payable, Fixed Assets, HSE, Tax, Treasury, Legal, and Operations, as well as external partners such as contractors, consultants, vendors, and regulatory authorities.
Support the administration, coordination, and documentation required to advance capital projects from initial approval through execution and closeout across Canada, the United States, and Australia.
Prepare and submit monthly capital cash flow reporting for active projects, including actual spend analysis, variance review, and forecasted spend by project timeline.
Act as the primary point of contact for vendor documentation, supplier setup requirements, and related records to support procurement and capital project execution.
Monitor multiple active capital project budgets and AFEs, tracking commitments, remaining approved funding, and capital purchase orders to ensure expenditures remain within approved budget and authorization limits.
Prepare and submit month-end accounting journal entries, ensuring accuracy, completeness, and adherence to established financial close procedures and internal controls.
Provide analytical support for capital project decision-making, including financial modeling and assessment of project economics against established hurdle rate requirements.
Track quarterly capital approval submissions across business units, maintaining accurate records of approval status, funding requirements, supporting documentation, and updates required for internal reporting.
Support executive financial reviews and quarterly forecasting cycles, as required, by validating financial information and assisting with analysis and materials for senior leadership review.

Qualifications

Post-secondary education in Business Administration, Project Administration, Accounting, Finance, or a related field, or an equivalent combination of education and experience.
2+ years of experience in an administrative, project coordination, accounting, finance, or project support role.
Strong organizational skills and high attention to detail, with the ability to manage a high volume of records, competing priorities, and deadlines.
Strong financial acumen, with the ability to interpret financial information, analyze project spend, and communicate financial information clearly and professionally.
Experience with enterprise systems such as SAP, Oracle NetSuite, Power BI, or similar financial and reporting platforms is considered an asset.
Advanced proficiency in Microsoft Excel, with strong working knowledge of Microsoft Office applications, including Word, Outlook, and PowerPoint.
Strong written and verbal communication skills, with the ability to build effective working relationships with internal and external stakeholders.
Ability to work independently while also collaborating effectively within a fast-paced, cross-functional project environment.
Demonstrated ability to maintain accurate records, identify discrepancies, follow established processes, and proactively address outstanding items.
Ability to handle confidential and financially sensitive information with discretion and professionalism.

What You Bring

A proactive and solutions-oriented approach to project and administrative support.
Strong attention to detail and a commitment to accuracy.
The ability to prioritize and manage multiple projects, deadlines, and stakeholders.
Confidence working with financial information, budgets, forecasts, purchase orders, and project documentation.
Strong collaboration skills and the ability to work effectively across Finance, Accounting, Operations, HSE, Legal, Procurement, and other business functions.
A continuous improvement mindset and the ability to identify opportunities to improve processes, reporting, and project administration.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group

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More about this job

Responsibilities

Provide administrative, coordination, and financial support for real estate and capital projects, including permits, compliance records, procurement, project documentation, and milestone tracking. Monitor project budgets and approvals, prepare cash flow reports and month-end journal entries, and support forecasting, financial analysis, and executive reviews.

Requirements

Requires post-secondary education in business administration, project administration, accounting, finance, or a related field, or equivalent education and experience, plus at least two years in an administrative, project coordination, accounting, finance, or project support role. Candidates should have strong organizational, communication, and financial analysis skills, advanced Excel proficiency, and the ability to manage multiple priorities and sensitive information; experience with SAP, Oracle NetSuite, Power BI, or similar systems is an asset.

Skills

Project Administration
Project Coordination
Financial Analysis
Budget Tracking
Cash Flow Reporting
Forecasting
Purchase Order Processing
Permit Administration
Regulatory Compliance
Month-End Journal Entries
Advanced Microsoft Excel
Project Documentation
Stakeholder Coordination
Recordkeeping
Financial Modeling
Microsoft Office

Visa sponsorship

Not detected in the job text

Keywords

Capital Projects
Real Estate Portfolio
Project Administration
Project Coordination
Permit Applications
Regulatory Compliance
Procurement
Purchase Orders
Project Budgets
AFEs
Capital Cash Flow Reporting
Actual Spend Analysis
Variance Analysis
Financial Forecasting
Month-End Journal Entries
Financial Modeling
Project Economics
Hurdle Rates
Capital Approvals
Audit Readiness
SAP
Oracle NetSuite
Power BI
Microsoft Excel
Microsoft Office
Vendor Documentation
Financial Close Procedures
Internal Controls
Fixed Assets
Project Closeout

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