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Added 1 hour ago
Windows Server Administrator
The Citco Group Limited
Toronto, ON
Full-time
Implement and maintain Windows-based infrastructure components
Added 8 hours ago
Sr. System Administrator
DIRTT
AB · Calgary, AB
Full-time
The Senior Systems Administrator owns DIRTT's core infrastructure platforms: compute (VMware, Hyper-V, and AWS), storage (NetApp ONTAP), and identity and access management (Active Directory…
Added 9 hours ago
Infra / Cloud & GenAI Architect
Tata Consultancy Services
Calgary, AB
Full-time
Hands on experience in Automation scripts such as Windows PowerShell/Bash, Python Scripting etc. Embed Gen AI capabilities into web, mobile, and edge applications
Added 9 hours ago
Level 2 3 Network Administrator & Projects Specialist (35949)
Myticas Consulting
Ottawa, ON
Full-time
…onboardings, they are looking to add an experienced Level 2/3 Network Administrator & Projects Specialist to their Professional Services…
Added 9 hours ago
Senior Backup Administrator
Hays
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Full-time
Experience supporting Windows, Linux, virtualization platforms, enterprise storage, and database backup integrations.
Added 10 hours ago
Systems Administrator
Kongsberg Geospatial Ltd
Ottawa, ON
Full-time
Kongsberg Geospatial is seeking a full-time IT Systems Administrator to join our support team. This role is responsible for the installation, administration, maintenance, and optimization…
Added 10 hours ago
Lease Administrator
Black Diamond Group
Calgary, AB
Full-time
Black Diamond Group’s Capital Projects & Real Estate department has a full-time position for Lease Administrator.
Added 10 hours ago
Systems Administrator
Kongsberg Geospatial
Ottawa, ON
Full-time
Kongsberg Geospatial is seeking a full-time IT Systems Administrator to join our support team. This role is responsible for the installation, administration, maintenance, and optimization…
Added 11 hours ago
Administrateur Système Linux (Senior)
SII Canada
Montreal, QC
Full-time
Collecter et analyser les données provenant des comptes locaux sur des serveurs Linux et Windows.
Added 11 hours ago
Senior IT Systems Administrator (MSP)
Myriad Information Technology Solutions Inc. - Myriad Technologies
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Full-time
As we continue to grow, we are seeking a highly experienced Senior IT Systems Administrator who can lead projects, solve complex technical challenges, mentor junior technicians, and help…
Added 13 hours ago
Administrateur Système Linux (Senior)
Groupe SII
Montreal, QC
Full-time
Collecter et analyser les données provenant des comptes locaux sur des serveurs Linux et Windows.
Added 15 hours ago
Application Administrator
JSG (Johnson Service Group, Inc.)
Calgary, AB
Contract
…of requirements management and other tools. The Application Administrator monitors and manages IT configuration items and verifies they work to the defined specifications. The Application…
Added 15 hours ago
Platform Administrator (Infrastructure & Automation)
Maarut Inc
Quebec, QC
Contract
Added 16 hours ago
IT Infrastructure Administrator (Bilingual)
DATA Communications Management Corp
Montreal, QC
Full-time
Position: IT Infrastructure Administrator (Bilingual)
Added 16 hours ago
Senior Client Accountant
The Maples Group (Financial Services)
Montreal, QC
Full-time
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Added 16 hours ago
Sequencer analyst, processing orchestration
Maarut
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candidate: an enterprise platform administrator who automates infrastructure
Added 17 hours ago
JAMS Platform Engineer (Workload Automation / Scheduler) : Toronto ON//Hybrid
AceStack
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Full-time
Experience working with Windows and/or Linux environments.
Added 1 day ago
Cell Lead- Receiving
Durabuilt Windows & Doors
AB
Full-time
Report damaged goods, missing documentation, discrepancies, or shortages to the Receiving Administrator.
Added 1 day ago
Application Administrator
Raise
Calgary, AB
Full-time
Raise is currently hiring a Application Administrator on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry…
Added 1 day ago
Systems Administrator-GCGCON
Great Canadian Entertainment
Toronto, ON
Under the general direction of the Manager, Systems and Infrastructure, the Systems Administrator is responsible for the implementation, administration, maintenance, monitoring, and support…
Added 1 day ago
iSeries System Administrator
LanceSoft, Inc.
Canada
$55 to $60 CAD / hour
Contract
Role SummaryThe AS400 (IBM i iSeries) System Administrator is responsible for the administration| monitoring| maintenance| security| patching| upgrades| and operational support of IBM i…
Added 1 day ago
IT Specialist - Endpoint Management
Natural Factors
Coquitlam, BC
Full-time
Take ownership of the day-to-day administration and continuous improvement of our endpoint management platforms, including Microsoft Intune, Windows Autopilot, and Tanium.
Added 1 day ago
Cybersecurity Analyst - Closing October 14, 2026
Municipality of Port Hope
Port Hope, ON
Full-time
…Security+, CompTIA CySA+, Microsoft Certified: Identity and Access Administrator Associate. Certified Information Systems Security Professional (CISSP) or similar is an…
Added 1 day ago
GCP Cloud Engineer
TELUS Digital
Remote, Canada
$90,000 to $95,000 CAD / year
Full-time · Remote
The ideal candidate is a hybrid of a Systems Administrator and a DevOps Engineer - someone who is comfortable writing Terraform code, troubleshooting networking issues or migrating a legacy…
Added 1 day ago
Administrateur Réseau (contrat 7+ mois)
DELAN - IT Talent Solutions
Montreal, QC
Contract
Durcissement de serveurs Windows (2016 à 2025) et Linux (atout)

Black Diamond Group

Lease Administrator

Calgary, AB, Canada

Job type: Full-time
Apply by: Oct 30, 2026
Experience: 2+ years of experience in lease administration, property management, real estate, accounting, finance, contract administration, or a related field.
Posting language: English
Posted: Sep 30, 2026

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Original job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!

We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!

We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Capital Projects & Real Estate department has a full-time position for Lease Administrator.

This role is hybrid - in-office with 20% flexibility to work from home.

The Lease Administrator is responsible for the accurate maintenance, administration, and financial coordination of lease records supporting our modular space operations across Canada, the United States, and Australia.

The role serves as a central point of coordination for lease documentation, payment tracking, contractual milestones, financial reporting, and property-related obligations. Working closely with the Capital Markets and Real Estate team and cross-functional stakeholders, the Lease Administrator helps ensure the organization proactively manages its real property commitments, maintains accurate financial information, and meets contractual and reporting requirements.

The ideal candidate is a highly organized and detail-oriented professional with experience in lease administration, real estate, accounting, finance, or contract administration, who combines strong financial acumen with excellent coordination skills and the ability to manage a complex, multi-jurisdictional portfolio.

Key Duties and Responsibilities Lease & Portfolio Administration

Maintain accurate and up-to-date lease records for properties across Canada, the United States, and Australia, including internal and external real property agreements and Crown leases.
Administer the full lifecycle of real property agreements, including new lease setup, amendments, renewals, and terminations.
Track lease payments, financial obligations, renewal dates, termination provisions, escalation clauses, and other key contractual requirements to ensure timely action and compliance.
Monitor and proactively flag upcoming lease milestones, including renewal windows, notice periods, escalations, expiries, and other contractual deadlines.
Maintain a centralized lease database and tracking system, ensuring data integrity, completeness, and audit readiness.
Maintain a strong working knowledge of the Crown lease portfolio and ensure expiry dates, renewal terms, and related compliance requirements are appropriately tracked and actioned.
Serve as the central administrative point of contact for leased assets, coordinating documentation, records, tasks, and stakeholder communications across the real estate portfolio.
Serve as the primary documentation support contact for internal business units, branch managers, landlords, and other stakeholders on lease-related matters.

Financial & Accounting Support

Coordinate the quarterly forecasting cycle for Black Diamond Real Estate, including lease expenses, lease-related revenues, intercompany eliminations, and related financial assumptions.
Support the Financial Reporting team with IFRS 16 lease reporting by maintaining accurate records of new leases, amendments, additions, disposals, and changes to existing lease agreements.
Serve as the subject matter expert for the Black Diamond Real Estate entity within NetSuite, including master data maintenance, workflow support, and preparation of month-end accounting entries.
Support accurate month-end accounting by reviewing actual results against forecast, identifying variances, and preparing or coordinating required adjustments.
Administer annual property tax notices for owned properties, including processing payments, allocating and amortizing costs to appropriate general ledger accounts, and coordinating with the Tax team on assessment reviews or challenges as required.
Create and process SG&A purchase orders under the Black Diamond Real Estate profit and loss statement, ensuring accurate coding, approvals, and supporting documentation.
Provide analytical and financial modelling support to enable data-driven decision-making across the lease and property portfolio.
Prepare regular reporting and summaries on lease status, upcoming obligations, financial commitments, and portfolio metrics for the Capital Markets and Real Estate team.

Stakeholder & Contract Coordination

Ensure contractual commitments are proactively monitored, managed, and communicated to relevant business units and leadership.
Support the leader in liaising with landlords, government and Crown authorities, legal counsel, and internal departments including Finance, Operations, Treasury, FP&A, HSE, Tax, and Financial Reporting.
Assist with the review of lease agreements to identify risks, discrepancies, financial implications, or non-standard terms, escalating matters as appropriate.
Support internal and external audits by providing lease documentation, records, reporting, and supporting information as required.
Support ad hoc real estate projects, including due diligence activities related to new site acquisitions and divestitures.
Coordinate activities and documentation required to ensure lease-related information is accurate, complete, and readily available to stakeholders.

Qualifications

Post-secondary education in Business Administration, Real Estate, Accounting, Finance, Paralegal Studies, or a related field, or an equivalent combination of education and experience.
2+ years of experience in lease administration, property management, real estate, accounting, finance, contract administration, or a related field.
Strong organizational skills and exceptional attention to detail, with the ability to manage a high volume of records, financial information, and competing deadlines.
Strong financial acumen, with the ability to interpret financial information, identify variances, and communicate financial matters clearly and professionally.
Experience with enterprise systems such as SAP, Oracle NetSuite, Power BI, or similar financial and reporting platforms is considered an asset.
Knowledge of IFRS 16 lease accounting and financial reporting requirements is considered an asset.
Advanced proficiency in Microsoft Excel, with strong working knowledge of Microsoft Office applications, including Word, Outlook, and PowerPoint.
Strong written and verbal communication skills, with the ability to build effective working relationships with internal and external stakeholders.
Ability to work independently, prioritize competing deadlines, and manage a complex, multi-jurisdictional portfolio.
Strong analytical and problem-solving skills, with the ability to identify discrepancies, assess information, and escalate issues appropriately.
Demonstrated ability to handle confidential contractual, financial, and business information with discretion and professionalism.

What You Bring

A proactive and detail-oriented approach to lease and portfolio administration.
Strong attention to accuracy, data integrity, and financial controls.
The ability to manage multiple lease agreements, deadlines, financial obligations, and stakeholder requirements simultaneously.
Confidence working with contracts, financial information, accounting records, and enterprise systems.
Strong collaboration skills and the ability to work effectively across Finance, Accounting, Tax, Treasury, Legal, Operations, HSE, FP&A, and Real Estate.
A solutions-oriented mindset with the ability to identify potential issues early and proactively follow through to resolution.
The ability to work effectively within a fast-paced environment while maintaining accuracy and meeting deadlines.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group

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More about this job

Responsibilities

Administer lease records and agreements across Canada, the United States, and Australia, tracking payments, contractual milestones, renewals, and compliance obligations. Coordinate forecasting, IFRS 16 reporting, month-end accounting, property tax administration, portfolio reporting, and communications with internal and external stakeholders.

Requirements

Requires post-secondary education in business, real estate, accounting, finance, paralegal studies, or a related field, or equivalent education and experience, plus at least two years of relevant experience. Candidates should bring strong financial and analytical skills, advanced Excel proficiency, excellent organization and communication, and the ability to manage confidential information and a complex portfolio.

Skills

Lease Administration
Real Estate Portfolio Management
Financial Forecasting
IFRS 16 Lease Reporting
Month-End Accounting
Financial Analysis
Financial Modeling
Contract Administration
Lease Database Management
Microsoft Excel
NetSuite
Data Integrity
Stakeholder Coordination
Audit Support
Risk Identification
Attention to Detail

Visa sponsorship

Not detected in the job text

Keywords

Lease Administration
Real Estate
Crown Leases
Lease Lifecycle
Lease Renewals
Contractual Milestones
Lease Database
Lease Payments
Financial Forecasting
IFRS 16
NetSuite
Microsoft Excel
Power BI
SAP
Oracle
Month-End Accounting
Financial Reporting
Property Tax
General Ledger
Purchase Orders
Financial Modeling
Portfolio Management
Contract Administration
Audit Support
Due Diligence
Data Integrity
Multi-Jurisdictional Portfolio
Stakeholder Coordination

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