Office & administration jobs in Canada

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Added 11 days ago
B
Executive Assistant
BDO
Vancouver, BC
- Full-time
You have three + years of working experience in an executive assistant role or similar role; an Office Administration diploma or other relevant education is an asset
Added 11 days ago
GF
Office Manager
Greenstone Financial Services Canada
Toronto, ON · North York, ON
- $50,000 to $60,000 CAD / year
- Full-time
This is a full-time, on-site position requiring five days per week in the office
Added 11 days ago
BM
Junior Media Buyer - Meta & Google PPC
Banch Marketing
Vancouver, BC
- Full-time
Added 11 days ago
LB
Executive Assistant to Chief Executive Officer
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $100,000 to $115,000 CAD / year
- Contract
This is a role that is in the office 5 days. The office is DT Toronto and it is a 5 minute walk from Union Station.
Added 11 days ago
BD
Office Services Coordinator
Black Diamond Group
Calgary, AB
- Full-time
The full-time Office Services Coordinator reports to the Events & Office Services Manager and supports the effective operation of Black Diamond Group’s Corporate Head Office. The position…
Added 11 days ago
S
Executive Assistant, Credit
Sagard
Toronto, ON
- Full-time
Availability to work in the office four days per week
Added 11 days ago
Managing Director, Mid-Market M&A Advisory - Montreal
Scotiabank
Montreal, QC
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
La Crête, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Eaglesham, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Mclennan, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 11 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Manning, AB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 11 days ago
JR
Office Assistant
Jumpstart Refugee Talent
Brampton, ON · Caledon, ON · Mississauga, ON
- Part-time
Our employer partner is a Non-Profit organization and currently looking to add an experienced Office Assistant to their team!
Added 11 days ago
A
Receptionist and Administrative Support
ABB
Pointe-Claire, QC
- Full-time
This is a 100% on-site position, five days per week, at our facility located at 180 Labrosse Avenue, Pointe-Claire · Availability to work on-site five days per week at 180 Labrosse Avenue, Pointe-Claire;
Added 11 days ago
R
Administrative Assistant
RBC
Vernon, BC
- Full-time
Follow up on documentation with clients or back office as required
Added 11 days ago
Receptionist
Connor, Clark & Lunn Financial Group Ltd.
Toronto, ON
Interested in joining one of Canada’s top performing asset managers? We are looking for a Receptionist to join our Office Services Team. If you are a highly organized individual, great with…
Added 11 days ago
Administrative Assistant
Covenant Care + Covenant Living
Calgary, AB
Diploma in Business Administration, Office Administration, or an equivalent combination of education and experience
Added 11 days ago
Portfolio Management Analyst (12-Month Contract)
GWL Realty Advisors
Toronto, ON
…on the four major asset classes - industrial, multi-family, office and retail. The successful candidate will combine a strong work ethic with intellectual curiosity and be a motivated,…
Added 11 days ago
SS
Contract Administrator in Concord, ON L4K 4V8, Canada
Select Source International
Concord, ON
- Contract
We are seeking a motivated and detail-oriented Service Contract Administrator to join the Service Contract Administration team in Concord, Ontario. This is an excellent opportunity for an…
Added 11 days ago
CU
Executive Assistant to the Chief Corporate Officer
Credit Union Central of Manitoba
Winnipeg, MB
- $62,845.82 to $69,688.2 CAD / year
- Full-time
Post-secondary education in office or business administration or a related field, or an equivalent combination of relevant education and experience.
Added 11 days ago
Office Administrator (6-month contract) - Kelowna (1126)
Trail Appliances Ltd.
Kelowna, BC
As an Office Administrator you will work very closely with customers and the showroom teams. In this role you will be 50% customer facing and 50% completing administration functions.
Added 11 days ago
4A
Part Time Receptionist - Woodstock Nissan
401 Auto
Woodstock, ON
- Part-time
Added 11 days ago
4A
Full Time Receptionist - London
401 Auto
London, ON
- Full-time
Added 11 days ago
YH
Administrative Assistant - Laboratory Services - Term Full-Time
Yukon Hospital
Whitehorse, YT
- Full-time
Knowledge of and proficiency in medical office procedures;
Added 11 days ago
M
Receptionist
MNP
Orangeville, ON
- Full-time
Make an impact with our Administration team as a Receptionist. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external…
Added 11 days ago
M
Administrative Assistant
MNP
Truro, NS
- Full-time
Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and…

Black Diamond Group

Office Services Coordinator

Calgary, AB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Events & Office Services Manager department has a full-time position for Office Services Coordinator.

This is a fully on-site role, based at the Calgary head office.

The full-time Office Services Coordinator reports to the Events & Office Services Manager and supports the effective operation of Black Diamond Group’s Corporate Head Office. The position provides morning reception coverage and serves as a welcoming first point of contact for visitors, clients and employees, while maintaining full-day ownership of a broad Office Services portfolio. Key accountabilities include workplace and facilities coordination, financial administration, employee experience and safety support, process documentation, service systems and multi office support.

The coordinator works collaboratively with the Receptionist, Office Services Assistant and internal partners to ensure consistent service, timely follow-through and continuous improvement across Office Services.

Responsibilities

Facility Management:

Provide daily reception coverage from 8:00 a.m. to 11:00 a.m., welcoming visitors, clients and employees and coordinating front-desk requirements.
Coordinate new-hire workspaces, including furniture, equipment, access cards and other setup requirements, and support space reallocations and office moves as needed.
Maintain accurate office floor plans and current physical and digital copies of workplace layouts.
Maintain inventories of furniture, artwork, office equipment and other workplace assets for the Calgary Head Office and coordinate new furniture orders.
Administer the Calgary Head Office parking program in collaboration with Reception, including parking lists, passes, monthly invoices and cost-center allocations.
Conduct routine office and building-condition audits, maintain shared spaces to established standards, and coordinate corrective action with building management, contractors and service providers.
Coordinate maintenance and repair of office equipment and facilities to ensure a safe, functional and professional workplace.
Manage procurement and inventory replenishment for office supplies, coffee, tea, fruit and other workplace consumables, balancing service requirements with cost-effective purchasing.
Support Office Services vendors and contractors through scheduling, service follow-up, issue escalation and performance monitoring.
Coordinate expanded Office Services support for the Phoenix Office, supporting regional Office Manager to ensure consistent service standards across locations.
Collaborate with the Events team on Head Office activations, events and employee activities.
Support the HSE team with Head Office safety programs, including fire warden, first aid and related workplace-safety requirements.
Respond to facilities issues and employee service requests throughout the business day, ensuring reliable ownership, escalation and follow-through.

Office Services Administration:

Provide general administration for the Office Services team, including processing invoices and creating purchase orders, capital purchase orders and AFEs in accordance with company procedures.
Prepare monthly Office Services accruals and support cost-centre reviews, transaction coding and cost tracking against forecast.
Maintain accurate financial and operational trackers to support timely reporting, budget visibility and informed purchasing decisions.
Establish and maintain approved contractor and supplier records, support competitive pricing and favourable rates, and retain current service and contact information.
Coordinate with Corporate Communications to distribute relevant Calgary Head Office building notices, service updates and employee communications.
Organize and maintain Office Services SharePoint and Microsoft Teams sites, channels, forms, trackers and self-service resources.
Support the implementation, maintenance and adoption of Office Services tools and processes, identifying opportunities to simplify work, reduce rework and improve the employee experience.
Coordinate with internal stakeholders and cross-office partners to resolve requests, communicate status and ensure commitments are completed on time.
Perform other duties as assigned.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide morning reception coverage and coordinate facilities, workplace services, supplies, vendors, office moves, safety support, and employee requests for the Calgary head office, with additional support for the Phoenix office. Administer Office Services purchasing, invoices, accruals, cost tracking, records, communications, and digital resources while coordinating with internal teams to ensure timely service and continuous improvement.

Requirements

The posting does not specify formal education, certifications, or years of experience requirements. The role calls for administrative and facilities coordination capabilities, financial tracking and purchasing support, vendor and stakeholder coordination, and proficiency with SharePoint and Microsoft Teams.

Skills

Reception
Facilities Coordination
Workplace Management
Vendor Management
Procurement
Inventory Management
Invoice Processing
Purchase Order Administration
Budget Tracking
Cost-Centre Reporting
Financial Administration
Employee Experience Support
Workplace Safety Support
Process Documentation
Microsoft SharePoint
Microsoft Teams

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Coordination
Reception
Workplace Management
New-Hire Workspace Setup
Office Moves
Floor Plans
Asset Inventory
Parking Administration
Building Audits
Maintenance Coordination
Office Supplies
Procurement
Vendor Management
Invoice Processing
Purchase Orders
Capital Purchase Orders
AFEs
Monthly Accruals
Cost-Centre Reviews
Budget Tracking
Contractor Records
Corporate Communications
SharePoint
Microsoft Teams
Employee Experience
Workplace Safety
Fire Warden
First Aid
Continuous Improvement

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Office & administration jobs in Canada

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