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Added 10 mins ago
TW
Administrative Assistant, Enrolment Operation
Trinity Western University
Langley (District), BC · Langley, BC
- $42,000 to $45,000 CAD / year
- Full-time
The Administrative Assistant, Enrolment Operations provides essential support within Trinity Western University’s enrolment and student services ecosystem. This role blends front-line…
Added 10 mins ago
FB
Assistant Store Manager
Food Basics
Ottawa, ON
- Full-time
Join our dynamic team at Food Basics as an Assistant Store Manager! We are committed to fostering a diverse, equitable, and inclusive workplace where everyone feels valued and respected.
Added 10 mins ago
LM
Head of Department – Medical Biology Laboratory
Lacroix Médecine Privée
Quebec, QC
- Full-time
Lacroix Private Lab is seeking a Medical Biology Service Manager to join its team.
Added 25 mins ago
UO
Administrative Assistant, Surgery
University of Calgary
Calgary, AB
- Full-time
The Department of Surgery in the Cumming School of Medicine invites applications for an Administrative Assistant. This Full-time Fixed Term position is for approximately 1 year (based on…
Added 25 mins ago
FB
Produce Production Assistant Manager
Farm Boy Inc.
Toronto, ON
- From $21.5 CAD / hour
- Full-time
…fresh shopping experience by partnering with the Department Manager to drive strong operational results. With a customer-first mindset and hands-on leadership approach, you’ll help maintain…
Added 25 mins ago
SD
Merchandiser, Hourly Part Time Day
Shoppers Drug Mart
Winkler, MB
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 25 mins ago
SD
Merchandiser, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
St. Thomas, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 25 mins ago
SD
Merchandiser, Hourly Full Time Evening
Shoppers Drug Mart
Victoria, BC
- Full-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 25 mins ago
EN
Quick Service (QSR) Sales Associate (Part-Time) - Eataly Sherway Gardens
Eataly North America
Toronto, ON
- $17.95 CAD / hour
- Part-time
A Quick Service Restaurant (QSR) Sales Associate provides exceptional guest service across Eataly’s various QSR counters – serving gelato, pastries, coffee, paninis and other Italian…
Added 40 mins ago
LC
Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Loblaw Companies Limited
Victoria, BC
- Full-time
To assist the Front Store Manager (FSM) in managing the human, physical and financial resources of the store and in ensuring that store objectives are achieved by focusing on improving…
Added 40 mins ago
LC
Merchandiser, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
St. Thomas, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 41 mins ago
SW
Full-Time Sales Lead - Stuart Weitzman
Stuart Weitzman
Halton Hills, ON
- Full-time
Collaborate with Store Manager and Assistant Manager to elevate selling culture.
Added 41 mins ago
S
FT Supervisor Grocery Graveyard - Thrifty Foods
Sobeys
Sidney, BC
- Full-time
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Added 41 mins ago
FL
Assistant Manager
Foot Locker
Hamilton, ON · Stoney Creek, Ontario
- Full-time
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Added 41 mins ago
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Added 41 mins ago
FT Supervisor Grocery Graveyard - Thrifty Foods
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Sidney, BC
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Added 41 mins ago
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Surrey, BC
Within the context of a client and family centered care model, reporting to the Manager, Clinical Services or designate, this position performs a variety of duties in support of an…
Added 41 mins ago
TF
Office Manager, Underwriting and Client Satisfaction
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- Full-time
Experience: Minimum of 2 years of experience in a specialized administrative, executive assistant, or client service coordinator role (ideally within financial services, wealth management,…
Added 56 mins ago
C
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- Part-time
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Added 1 hour ago
CG
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- Full-time
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Added 1 hour ago
AM
Procurement Assistant Manager, Facilities
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- Full-time
The Procurement Assistant Manager, Facilities is responsible for driving commercial and execution activities across the Source-to-Contract and Demand-to-Delivery lifecycle for Facilities…
Added 1 hour ago
TU
Engineer
The University of British Columbia
Kelowna, BC
- $5,713 to $6,545 CAD / month
- Full-time
…systems and report anomalies or water quality concerns to the Assistant Manager, Engineering and Utility…
Added 1 hour ago
D
Assistant Team Leader
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Winkler, MB
- Part-time
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Added 1 hour ago
SF
Assistant Area Manager, Grande Prairie
Sabail FC
Grande Prairie, AB
- Full-time
Colter Energy is seeking an Assistant Operations Manager to join our Grande Prairie team. This position supports the daily operations of the base, provides leadership to field employees and…
Added 1 hour ago
MH
Assistant Store Manager | Orchard Park
Michael Hill
Kelowna, BC
- Full-time
Join Michael Hill Orchard Park as an Assistant Store Manager and bring your passion for sales, customer service, and team leadership to a supportive retail environment. Help drive results,…

Black Diamond Group

Office Services Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Events & Office Services Manager department has a full-time position for Office Services Coordinator.

This is a fully on-site role, based at the Calgary head office.

The full-time Office Services Coordinator reports to the Events & Office Services Manager and supports the effective operation of Black Diamond Group’s Corporate Head Office. The position provides morning reception coverage and serves as a welcoming first point of contact for visitors, clients and employees, while maintaining full-day ownership of a broad Office Services portfolio. Key accountabilities include workplace and facilities coordination, financial administration, employee experience and safety support, process documentation, service systems and multi office support.

The coordinator works collaboratively with the Receptionist, Office Services Assistant and internal partners to ensure consistent service, timely follow-through and continuous improvement across Office Services.

Responsibilities

Facility Management:

Provide daily reception coverage from 8:00 a.m. to 11:00 a.m., welcoming visitors, clients and employees and coordinating front-desk requirements.
Coordinate new-hire workspaces, including furniture, equipment, access cards and other setup requirements, and support space reallocations and office moves as needed.
Maintain accurate office floor plans and current physical and digital copies of workplace layouts.
Maintain inventories of furniture, artwork, office equipment and other workplace assets for the Calgary Head Office and coordinate new furniture orders.
Administer the Calgary Head Office parking program in collaboration with Reception, including parking lists, passes, monthly invoices and cost-center allocations.
Conduct routine office and building-condition audits, maintain shared spaces to established standards, and coordinate corrective action with building management, contractors and service providers.
Coordinate maintenance and repair of office equipment and facilities to ensure a safe, functional and professional workplace.
Manage procurement and inventory replenishment for office supplies, coffee, tea, fruit and other workplace consumables, balancing service requirements with cost-effective purchasing.
Support Office Services vendors and contractors through scheduling, service follow-up, issue escalation and performance monitoring.
Coordinate expanded Office Services support for the Phoenix Office, supporting regional Office Manager to ensure consistent service standards across locations.
Collaborate with the Events team on Head Office activations, events and employee activities.
Support the HSE team with Head Office safety programs, including fire warden, first aid and related workplace-safety requirements.
Respond to facilities issues and employee service requests throughout the business day, ensuring reliable ownership, escalation and follow-through.

Office Services Administration:

Provide general administration for the Office Services team, including processing invoices and creating purchase orders, capital purchase orders and AFEs in accordance with company procedures.
Prepare monthly Office Services accruals and support cost-centre reviews, transaction coding and cost tracking against forecast.
Maintain accurate financial and operational trackers to support timely reporting, budget visibility and informed purchasing decisions.
Establish and maintain approved contractor and supplier records, support competitive pricing and favourable rates, and retain current service and contact information.
Coordinate with Corporate Communications to distribute relevant Calgary Head Office building notices, service updates and employee communications.
Organize and maintain Office Services SharePoint and Microsoft Teams sites, channels, forms, trackers and self-service resources.
Support the implementation, maintenance and adoption of Office Services tools and processes, identifying opportunities to simplify work, reduce rework and improve the employee experience.
Coordinate with internal stakeholders and cross-office partners to resolve requests, communicate status and ensure commitments are completed on time.
Perform other duties as assigned.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group

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More about this job

Responsibilities

Provide morning reception coverage and coordinate facilities, workplace services, supplies, vendors, office moves, safety support, and employee requests for the Calgary head office, with additional support for the Phoenix office. Administer Office Services purchasing, invoices, accruals, cost tracking, records, communications, and digital resources while coordinating with internal teams to ensure timely service and continuous improvement.

Requirements

The posting does not specify formal education, certifications, or years of experience requirements. The role calls for administrative and facilities coordination capabilities, financial tracking and purchasing support, vendor and stakeholder coordination, and proficiency with SharePoint and Microsoft Teams.

Skills

Reception
Facilities Coordination
Workplace Management
Vendor Management
Procurement
Inventory Management
Invoice Processing
Purchase Order Administration
Budget Tracking
Cost-Centre Reporting
Financial Administration
Employee Experience Support
Workplace Safety Support
Process Documentation
Microsoft SharePoint
Microsoft Teams

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Coordination
Reception
Workplace Management
New-Hire Workspace Setup
Office Moves
Floor Plans
Asset Inventory
Parking Administration
Building Audits
Maintenance Coordination
Office Supplies
Procurement
Vendor Management
Invoice Processing
Purchase Orders
Capital Purchase Orders
AFEs
Monthly Accruals
Cost-Centre Reviews
Budget Tracking
Contractor Records
Corporate Communications
SharePoint
Microsoft Teams
Employee Experience
Workplace Safety
Fire Warden
First Aid
Continuous Improvement

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