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Added 2 mins ago
KE
Accounts Receivable Technician- Red Deer, AB
Kings Energy Services Ltd
Red Deer, AB
- Full-time
…collection of payment. This role will report directly to the Finance Manager. The AR Tech will work closely with the AP Tech and will participate in cross-training to ensure coverage…
Added 2 mins ago
T
Customer Experience Associate - Dartmouth Crossing
TD
Dartmouth, NS
- Part-time
Strong administration, organizational, planning and time management skills to work in a fast-paced environment.
Added 2 mins ago
T
Personal Banking Associate Trainee
TD
Calgary, AB
- Full-time
A self-starter who works independently in a dynamic work environment through strong administration, organizational, planning and time management skills
Added 16 mins ago
AI
Procurement Support Coordinator
American Iron & Metal (AIM)
Montreal, QC
- Full-time
The Procurement Support Coordinator, reporting to Manager, Procurement Support Operations, is responsible for providing administrative and operational support to the procurement function.…
Added 16 mins ago
E
Senior Financial Analyst
Extendicare
Markham, ON · Extendicare (Canada) Inc (Steeles Ave.)
- Full-time
Reporting to the Finance Manager, the Senior Financial Analyst will be responsible for supporting accounting activities, month end close, reconciliation and variance analysis with an aim to…
Added 16 mins ago
TS
Accounts Payable Specialist
The Staffing Alternative
Oakville, ON
- Full-time
integrity. Reporting to the Finance Manager, Operations & Controls, you'll
Added 31 mins ago
T
Customer Experience Associate - Dartmouth Crossing
TD
Dartmouth, NS
- Part-time
Strong administration, organizational, planning and time management skills to work in a fast-paced environment.
Added 31 mins ago
TS
Vendor Business Manager, HPI Personal Systems and Services | Gestionnaire des affaires partenaires, systèmes personnels et services HPI
TD SYNNEX Canada ULC
Mississauga, ON
- $61,000 to $78,000 CAD / year
- Full-time
As a Vendor Business Manager (VBM) supporting HP Inc. (HPI) Personal Systems & Services, you will play a key role in driving business growth, profitability and strategic vendor…
Added 46 mins ago
ZC
Statistical Reporting Specialist
Zurich Canada
Toronto, ON
- Full-time
Master’s Degree in Accounting, Business Administration or Finance and 6 or more years of experience performing accounting transactions, analysis and reporting
Added 46 mins ago
NH
PAYROLL ADMINISTRATOR
Northern Health - BC
Prince George, BC
- Full-time
…priorities of Northern Health, and under the general supervision of Manager or designate, the Payroll Administrator is responsible for the payroll function and follows established…
Added 46 mins ago
LJ
#2026- PC1 – PAYROLL COORDINATOR
Life's Journey Inc.
Winnipeg, MB
- Full-time
…providing related financial assistance to the Human Resources Manager. The Payroll Coordinator will monitor employee expenses, develop, and deliver reports as required, and oversee the…
Added 47 mins ago
Corporate Actions - Security Master Analyst
SGGG Fund Services Inc.
Vancouver, BC · Toronto, ON
…administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide…
Added 47 mins ago
QP
Leasing Coordinator - 14 Month Contract
QuadReal Property Group
Mississauga, ON
- Full-time
Upload completed deal packages into Deal Manager and maintain accurate deal inputs
Added 1 hour ago
RM
Manager
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
The Unit Manager reports to the Director of Medicine, ICU, Respiratory and Post Acute Care. They promote, facilitate, and manage the unit environment in such a way that patients receive…
Added 1 hour ago
NB
General Manager
Nimmo Bay Wilderness Resort
Port Mcneill, BC
- Contract
We are looking for an exceptional General Manager to lead the day-to-day operations of Nimmo Bay and help guide the continued evolution of this special business.
Added 1 hour ago
T
Customer Experience Associate
TD
Medicine Hat, AB
- Part-time
Strong administration, organizational, planning and time management skills to work in a fast-paced environment.
Added 1 hour ago
T
Personal Banking Associate Trainee
TD
Camrose, AB
- Full-time
A self-starter who works independently in a dynamic work environment through strong administration, organizational, planning and time management skills
Added 1 hour ago
QP
Leasing Coordinator - 14 Month Contract
QuadReal Property Group
Mississauga, ON
- Full-time
Upload completed deal packages into Deal Manager and maintain accurate deal inputs
Added 1 hour ago
SF
Corporate Actions & Security Master
SGGG Fund Services Inc.
Toronto, ON
- $55,000 to $60,000 CAD / year
- Full-time
…administrator of alternative funds with over $120 billion (CAD) under administration. Using Diamond, our proprietary fund administration software, SGGG-FSI’s over 400 employees provide…
Added 1 hour ago
ES
Facilities Operations & Capital Projects Manager
Equans Services Canada & US
Kelowna, BC
- Full-time
We are looking for a Facilities Operations & Capital Projects Manager!
Added 1 hour ago
GF
Office Manager
Greenstone Financial Services Canada
Toronto, ON · North York, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are looking for a highly organized, proactive, and service-oriented Office Manager to take ownership of the day-to-day operations, facilities, and overall experience of our Greenstone…
Added 1 hour ago
GD
Associate Director - Field Operations
Globalfaces Direct
Toronto, ON · North York, ON
- Full-time
Team: Directly manages Field Operations Manager; oversees 2 Field Coordinators
Added 1 hour ago
T
Commercial Mortgage Funding Officer
Timbercreek
Toronto, ON
- Full-time
Timbercreek is an active investor, owner and manager of global real estate assets. Founded in 1999, Timbercreek currently manages $10 billion in total assets, including syndicated debt…
Added 1 hour ago
MR
General Manager
MyLife Retirement
Penetanguishene, ON
- Full-time
Role Description The General Manager is a full-time, on-site leadership role based in Chatham Kent, responsible for overseeing the day-to-day operations of the retirement community. This…
Added 1 hour ago
EH
Hotel General Manager
Evolution HR Services (Vancouver Island)
Nanaimo, BC
- Full-time
Are you a visionary Hotel General Manager or a seasoned Assistant General Manager ready for your next opportunity? Join the Inn on Long Lake and lead a hotel with an outstanding workplace…

Black Diamond Group

Office Services Coordinator

Calgary, AB, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Events & Office Services Manager department has a full-time position for Office Services Coordinator.

This is a fully on-site role, based at the Calgary head office.

The full-time Office Services Coordinator reports to the Events & Office Services Manager and supports the effective operation of Black Diamond Group’s Corporate Head Office. The position provides morning reception coverage and serves as a welcoming first point of contact for visitors, clients and employees, while maintaining full-day ownership of a broad Office Services portfolio. Key accountabilities include workplace and facilities coordination, financial administration, employee experience and safety support, process documentation, service systems and multi office support.

The coordinator works collaboratively with the Receptionist, Office Services Assistant and internal partners to ensure consistent service, timely follow-through and continuous improvement across Office Services.

Responsibilities

Facility Management:

Provide daily reception coverage from 8:00 a.m. to 11:00 a.m., welcoming visitors, clients and employees and coordinating front-desk requirements.
Coordinate new-hire workspaces, including furniture, equipment, access cards and other setup requirements, and support space reallocations and office moves as needed.
Maintain accurate office floor plans and current physical and digital copies of workplace layouts.
Maintain inventories of furniture, artwork, office equipment and other workplace assets for the Calgary Head Office and coordinate new furniture orders.
Administer the Calgary Head Office parking program in collaboration with Reception, including parking lists, passes, monthly invoices and cost-center allocations.
Conduct routine office and building-condition audits, maintain shared spaces to established standards, and coordinate corrective action with building management, contractors and service providers.
Coordinate maintenance and repair of office equipment and facilities to ensure a safe, functional and professional workplace.
Manage procurement and inventory replenishment for office supplies, coffee, tea, fruit and other workplace consumables, balancing service requirements with cost-effective purchasing.
Support Office Services vendors and contractors through scheduling, service follow-up, issue escalation and performance monitoring.
Coordinate expanded Office Services support for the Phoenix Office, supporting regional Office Manager to ensure consistent service standards across locations.
Collaborate with the Events team on Head Office activations, events and employee activities.
Support the HSE team with Head Office safety programs, including fire warden, first aid and related workplace-safety requirements.
Respond to facilities issues and employee service requests throughout the business day, ensuring reliable ownership, escalation and follow-through.

Office Services Administration:

Provide general administration for the Office Services team, including processing invoices and creating purchase orders, capital purchase orders and AFEs in accordance with company procedures.
Prepare monthly Office Services accruals and support cost-centre reviews, transaction coding and cost tracking against forecast.
Maintain accurate financial and operational trackers to support timely reporting, budget visibility and informed purchasing decisions.
Establish and maintain approved contractor and supplier records, support competitive pricing and favourable rates, and retain current service and contact information.
Coordinate with Corporate Communications to distribute relevant Calgary Head Office building notices, service updates and employee communications.
Organize and maintain Office Services SharePoint and Microsoft Teams sites, channels, forms, trackers and self-service resources.
Support the implementation, maintenance and adoption of Office Services tools and processes, identifying opportunities to simplify work, reduce rework and improve the employee experience.
Coordinate with internal stakeholders and cross-office partners to resolve requests, communicate status and ensure commitments are completed on time.
Perform other duties as assigned.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group

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More about this job

Responsibilities

Provide morning reception coverage and coordinate facilities, workplace services, supplies, vendors, office moves, safety support, and employee requests for the Calgary head office, with additional support for the Phoenix office. Administer Office Services purchasing, invoices, accruals, cost tracking, records, communications, and digital resources while coordinating with internal teams to ensure timely service and continuous improvement.

Requirements

The posting does not specify formal education, certifications, or years of experience requirements. The role calls for administrative and facilities coordination capabilities, financial tracking and purchasing support, vendor and stakeholder coordination, and proficiency with SharePoint and Microsoft Teams.

Skills

Reception
Facilities Coordination
Workplace Management
Vendor Management
Procurement
Inventory Management
Invoice Processing
Purchase Order Administration
Budget Tracking
Cost-Centre Reporting
Financial Administration
Employee Experience Support
Workplace Safety Support
Process Documentation
Microsoft SharePoint
Microsoft Teams

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Coordination
Reception
Workplace Management
New-Hire Workspace Setup
Office Moves
Floor Plans
Asset Inventory
Parking Administration
Building Audits
Maintenance Coordination
Office Supplies
Procurement
Vendor Management
Invoice Processing
Purchase Orders
Capital Purchase Orders
AFEs
Monthly Accruals
Cost-Centre Reviews
Budget Tracking
Contractor Records
Corporate Communications
SharePoint
Microsoft Teams
Employee Experience
Workplace Safety
Fire Warden
First Aid
Continuous Improvement

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