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Added 10 mins ago
MD
Financial Management Transformation Program Consultant - Management Analyst 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Identify project risks, implement mitigation strategies, and support user adoption through change management planning.
Added 1 hour ago
CC
Talent Acquisition Specialist
Clark Construction Management
Mississauga, ON
- Full-time
The Talent Acquisition Specialist owns full-cycle recruitment for CCM, with a focus on project and field roles. Key roles include Project Managers, Assistant Project Managers, Site…
Added 3 hours ago
SI
Student Resource Coordinator
Saskatchewan Indian Institute of Technologies (SIIT)
Saskatoon, SK
- Full-time
The Student Resource Coordinator is required to support SIIT students through a case management approach. This position will serve as the primary contact and support for their assigned…
Added 3 hours ago
CO
Educational Technology and Multimedia Project Coordinator
College of New Caledonia
Prince George, BC
- Full-time
Provide guidance and direction to project teams focused on educational technology initiatives.
Added 7 hours ago
C
Project Administrator
Convergint
Dartmouth, NS
- Full-time
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 7 hours ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS
- Full-time
Job Description: Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Halifax, NS. The Service Coordinator answers,…
Added 7 hours ago
C
Field Technical Lead - Security Systems
Convergint
Toronto, ON · Etobicoke, ON
- Full-time
Oversees overall site management of project(s) for successful and timely completion within budget and scope of work as required by the contract. Works with the Project Coordinator to…
Added 7 hours ago
1
M&A Integrations Coordinator
123Dentist
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
Reporting to the Manager, M&A Integrations, the M&A Integrations Coordinator plays a key role in supporting the onboarding and transition of newly acquired dental practices across Canada.
Added 7 hours ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…in-depth analysis of documents in English related to a research…
Added 7 hours ago
AS
Software Project Coordinator
Apex Systems
Concord, ON
- $27 USD / hour
- Contract
We’re seeking an organized, self-directed coordinator to support several small software projects across product development, quality, process improvement, and product obsolescence. You’ll…
Added 8 hours ago
IH
Payroll Specialist
Impact HR
AB · Edmonton, AB
- Full-time
Onboarding: Coordinate a smooth start for new office and field employees, working with the Safety Coordinator to schedule safety orientation, collect required tickets and certifications,…
Added 8 hours ago
EI
IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab Inc.
Calgary, AB
- Full-time
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT…
Added 8 hours ago
WS
Operations Coordinator (12-Month Leave Coverage)
West Sixth Construction Inc.
Fort St. John, BC
- Part-time
Previous experience in office administration, business operations, or project coordination.
Added 10 hours ago
I
Administrative Coordinator/Program Coordinator
IICRC
Fort McMurray, AB
- Full-time
Position: Administrative Coordinator/Program Coordinator
Added 11 hours ago
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Executive Coordinator
Norfolk County
ON · Simcoe, ON
- Full-time
As the Executive Coordinator, you’ll provide senior-level support to the Chief Administrative Officer and Senior Leadership Team, coordinating key administrative and organizational…
Added 11 hours ago
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Engineering Manager
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Review invoices and payments for project related expenditures, ensuring spending stays within the approved budget
Added 11 hours ago
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Service Coordinator, Security
Houle
Calgary, AB
- Full-time
We are recruiting for a Service Coordinator to join our Security Technology team in our Victoria or Burnaby office.
Added 11 hours ago
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Customer Order Coordinator
evertz.io
Burlington, ON
- Internship
We are seeking a detail-oriented Order Processing Coordinator to accurately enter and manage orders based on customer purchase orders and internal requests for Production and R&D. This role…
Added 11 hours ago
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FireSmart Coordinator
Regional District of Kitimat-Stikine
Canada
- Full-time
The Regional District of Kitimat-Stikine is pleased to announce they are searching for a Temporary full-time FireSmart Coordinator to join their dedicated team. This position offers a…
Added 12 hours ago
PH
Clinical Research and Trials Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Provincial Health Services Authority
Vancouver, BC
- Part-time
For a specific trial or project, the Clinical Research and Trials Coordinator (CRTC) receives direction from the Qualified Investigator/Principal Investigator, Manager, or designate to…
Added 12 hours ago
CA
Junior Project Coordinator
Centurion Associates Inc
Toronto, ON
- Full-time
Reporting to the Vice President of Technical Services, the Junior Project Coordinator will support the management team, energy team and project managers and successful completion of…
Added 12 hours ago
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Sales and Events Coordinator | Contract | The Westley Calgary
Silver Hotel Group
Calgary, AB
- Contract
…contract position with a possibility of extension of Sales & Event Coordinator. Reporting to the Director of Sales & Marketing at The Westley Hotel, the successful candidate is expected to…
Added 12 hours ago
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Global HR Coordinator - Payments / Cross Border
Corpay
Toronto, ON
- Full-time
Corpay is currently looking to hire a Global HR Coordinator. This position falls under our Cross-Border line of business and will be located in Toronto, Canada. In the role, you will play a…
Added 12 hours ago
C
Project Coordinator
CATALIS
AB · Edmonton, AB
- Full-time
This opportunity is based at Catalis’ office in Old Strathcona (Edmonton, Alberta). Our new office includes an innovative vibe, stand-up desks for all staff, foosball games, an active…
Added 12 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
We are seeking a detail-oriented Order Processing Coordinator to accurately enter and manage orders based on customer purchase orders and internal requests for Production and R&D. This role…

Black Diamond Group

Office Services Coordinator

Calgary, AB, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Dec 2, 2026
Posting language: English
Posted: Nov 2, 2026

Original job description

Black Diamond Group owns and operates a portfolio of businesses specializing in modular buildings and remote and temporary workforce housing solutions, along with a digital marketplace for business-to-business crew travel management. We create value by providing differentiated solutions. We believe each customer and each project is unique and that we can tailor a combination of products and services that deliver an enhanced outcome. Our Way is to Create a Better Way – this is our challenge, our call to action, our why!We believe that a clear strategic vision, with measurable objectives, along with disciplined accountability and data-based decision-making leads to successful outcomes. When we couple this approach with our values-driven, collaborative, safety conscious culture, we achieve top decile performance, deliver results, and have fun while doing it!We offer careers, not jobs, and we strive for an environment where the best people come to work and feel rewarded for their contributions. We are a team of the best and the brightest in industry, and since our inception, we have led with a people-first approach. We give our employees ample opportunity to pursue their interests and passions and support them as their careers progress.

Black Diamond Group’s Events & Office Services Manager department has a full-time position for Office Services Coordinator.

This is a fully on-site role, based at the Calgary head office.

The full-time Office Services Coordinator reports to the Events & Office Services Manager and supports the effective operation of Black Diamond Group’s Corporate Head Office. The position provides morning reception coverage and serves as a welcoming first point of contact for visitors, clients and employees, while maintaining full-day ownership of a broad Office Services portfolio. Key accountabilities include workplace and facilities coordination, financial administration, employee experience and safety support, process documentation, service systems and multi office support.

The coordinator works collaboratively with the Receptionist, Office Services Assistant and internal partners to ensure consistent service, timely follow-through and continuous improvement across Office Services.

Responsibilities

Facility Management:

Provide daily reception coverage from 8:00 a.m. to 11:00 a.m., welcoming visitors, clients and employees and coordinating front-desk requirements.
Coordinate new-hire workspaces, including furniture, equipment, access cards and other setup requirements, and support space reallocations and office moves as needed.
Maintain accurate office floor plans and current physical and digital copies of workplace layouts.
Maintain inventories of furniture, artwork, office equipment and other workplace assets for the Calgary Head Office and coordinate new furniture orders.
Administer the Calgary Head Office parking program in collaboration with Reception, including parking lists, passes, monthly invoices and cost-center allocations.
Conduct routine office and building-condition audits, maintain shared spaces to established standards, and coordinate corrective action with building management, contractors and service providers.
Coordinate maintenance and repair of office equipment and facilities to ensure a safe, functional and professional workplace.
Manage procurement and inventory replenishment for office supplies, coffee, tea, fruit and other workplace consumables, balancing service requirements with cost-effective purchasing.
Support Office Services vendors and contractors through scheduling, service follow-up, issue escalation and performance monitoring.
Coordinate expanded Office Services support for the Phoenix Office, supporting regional Office Manager to ensure consistent service standards across locations.
Collaborate with the Events team on Head Office activations, events and employee activities.
Support the HSE team with Head Office safety programs, including fire warden, first aid and related workplace-safety requirements.
Respond to facilities issues and employee service requests throughout the business day, ensuring reliable ownership, escalation and follow-through.

Office Services Administration:

Provide general administration for the Office Services team, including processing invoices and creating purchase orders, capital purchase orders and AFEs in accordance with company procedures.
Prepare monthly Office Services accruals and support cost-centre reviews, transaction coding and cost tracking against forecast.
Maintain accurate financial and operational trackers to support timely reporting, budget visibility and informed purchasing decisions.
Establish and maintain approved contractor and supplier records, support competitive pricing and favourable rates, and retain current service and contact information.
Coordinate with Corporate Communications to distribute relevant Calgary Head Office building notices, service updates and employee communications.
Organize and maintain Office Services SharePoint and Microsoft Teams sites, channels, forms, trackers and self-service resources.
Support the implementation, maintenance and adoption of Office Services tools and processes, identifying opportunities to simplify work, reduce rework and improve the employee experience.
Coordinate with internal stakeholders and cross-office partners to resolve requests, communicate status and ensure commitments are completed on time.
Perform other duties as assigned.

For more information, please visit www.BlackDiamondGroup.com

We are an Equal Opportunity Employer

Black Diamond Group Limited is committed to diversity, equal opportunity and ensuring that our employees have the ability to thrive in an inclusive environment. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, family status, veteran status, Indigenous status, national origin, age, disability or any other legally-protected factors. Accommodation for applicants with disabilities is available upon request during the recruitment process.

Company: Black Diamond Group

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More about this job

Responsibilities

Provide morning reception coverage and coordinate facilities, workplace services, supplies, vendors, office moves, safety support, and employee requests for the Calgary head office, with additional support for the Phoenix office. Administer Office Services purchasing, invoices, accruals, cost tracking, records, communications, and digital resources while coordinating with internal teams to ensure timely service and continuous improvement.

Requirements

The posting does not specify formal education, certifications, or years of experience requirements. The role calls for administrative and facilities coordination capabilities, financial tracking and purchasing support, vendor and stakeholder coordination, and proficiency with SharePoint and Microsoft Teams.

Skills

Reception
Facilities Coordination
Workplace Management
Vendor Management
Procurement
Inventory Management
Invoice Processing
Purchase Order Administration
Budget Tracking
Cost-Centre Reporting
Financial Administration
Employee Experience Support
Workplace Safety Support
Process Documentation
Microsoft SharePoint
Microsoft Teams

Visa sponsorship

Not detected in the job text

Keywords

Office Services
Facilities Coordination
Reception
Workplace Management
New-Hire Workspace Setup
Office Moves
Floor Plans
Asset Inventory
Parking Administration
Building Audits
Maintenance Coordination
Office Supplies
Procurement
Vendor Management
Invoice Processing
Purchase Orders
Capital Purchase Orders
AFEs
Monthly Accruals
Cost-Centre Reviews
Budget Tracking
Contractor Records
Corporate Communications
SharePoint
Microsoft Teams
Employee Experience
Workplace Safety
Fire Warden
First Aid
Continuous Improvement

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