Legal Assistant – Business Law
BOYNECLARKE LLP
At BOYNECLARKE LLP, we are more than just a legal practice; we are a community of Lawyers and Staff committed to success, balance, and wellness. We offer legal services ranging from personal matters to complex business transactions, providing the expertise and systems of a large law firm while keeping the personal touch of a smaller one.
We value our team and understand that a strong culture results in the best client service, and we are proud to be recognized for this as one of Atlantic Business Magazine’s Best Places to Work for 2026.
About This Role
We are in search of a positive and enthusiastic Legal Assistant to provide administrative support, connect with clients, and contribute effectively to document preparation and file management within our growing Business Law team.
The ideal candidate is highly organized, detail-oriented, and has the ability to work both collaboratively and independently.
This is a fully in-office position reporting to the Business Operations Manager of the Business Law team. Though the work will be entirely in English, it is always considered an asset if candidates understand or can communicate in additional languages.
Key Responsibilities
Client Communication & Coordination:
- Conduct client intake, complete conflict searches, and open new client files.
- Coordinate Lawyer(s) schedule and agenda, including booking client meetings.
- Act as a point of contact for clients, answer client inquiries, and provide updates with professionalism and in a timely manner.
Document Preparation & Coordination:
- Review, proofread, and file legal documents with various courts and government agencies.
- Draft routine correspondence for Lawyer review.
- Monitor and track deadlines as they relate to Business Law files.
- Maintain accurate and up-to-date paper and electronic client files with the use of a document management system.
- Prepare final reports for Business Law files.
Administrative Support:
- Review, prioritize, and distribute incoming and outgoing mail and couriers, coordinate faxes, and scan and copy documents.
- Review pre-bills for accuracy and trust accounts for discrepancies.
- Request cheques and wires following Nova Scotia Barristers’ Society protocols.
- Collaborate with peers to provide coverage and support across the Business Law team.
What You Bring
- Experience: Graduate of a Legal Assistance or Paralegal program, or equivalent combination of training and experience. Prior experience as a Legal Assistant or in Business Law considered an asset.
- Skills: Exceptional attention to detail, time management, and organization skills, as well as the ability to communicate professionally.
- Mindset: A team player with a positive approach, self-motivation, and the ability to work independently.
- Tech Proficiency: Adept at using technology such as Outlook and Microsoft Office, with a talent for learning new software quickly.
Why Join BOYNECLARKE LLP?
- Growth & Learning: We foster a culture of continuous learning and offer resources for professional development.
- Work-Life Balance: Enjoy flexible scheduling and generous paid time off to support your career and personal needs.
- Wellness-Focus: Access wellness subsidies, free 24/7 virtual healthcare, and various health and fitness discounts.
- Comprehensive Benefits: Choose from cost-shared health & dental options, participate in our RRSP matching program, and enjoy Firm-paid Life Insurance, AD&D, LTD, and access to Employer & Family Assistance programs.
- Community Impact: Make a difference through Firm-sponsored volunteer time and monthly employee-selected charitable giving.
Ready to Grow with Us? If you’re looking for more than just a job and are ready to thrive in a dynamic, supportive environment, apply today! We’re accepting applications until November 30, 2026.
Equity, Diversity, Inclusion, & Reconciliation
At BOYNECLARKE LLP, we are dedicated to our communities, clients, and our teams. We know that fostering diversity and inclusion allows everyone to bring their full potential and creates a welcoming and positive environment for everyone. We are committed to continuously learning, growing, and being representative of the communities in which we serve. We encourage applications from racialized individuals, members of the 2SLGBTQIA+ community, Indigenous peoples, women, persons with disabilities, and members of other underrepresented groups to apply.
If you require accessibility accommodations in order to participate in any stage of our recruitment process, please reach out to our People & Culture team at careers@boyneclarke.ca or 902-460-3400 ex. 239.
