Partner Assistant
Buchanan Barry LLP – Calgary, Alberta
At Buchanan Barry LLP, we believe great work starts with great people. We are a Calgary-based accounting firm with a long-standing reputation for building strong client relationships, delivering quality work, and supporting our people. We offer a professional environment where you can take ownership of your work, work closely with experienced professionals, and be part of a team that values collaboration and respect.
With more than 65 years in Calgary, we have built a firm that combines the resources and professionalism of an established accounting practice with the approachable, team-oriented culture of a mid-sized firm. We value work-life balance and understand that our employees have important commitments outside of work. We also make time to connect as a team through firm events, social activities and opportunities to get involved in the Calgary community.
We are looking for an organized, detail-oriented and proactive Partner Assistant to provide administrative support to two Partners. This is a varied role that requires someone who can anticipate needs, manage competing priorities and ensure that day-to-day administrative details are handled accurately and efficiently. You will work closely with the Partners, clients and other members of the firm and will play an important role in keeping their practices organized and running smoothly.
Core Skills & Responsibilities
- Provide proactive day-to-day administrative support to two Partners;
- Prepare, organize, assemble and archive personal and corporate tax returns and other client documentation while adhering to applicable deadlines;
- Prepare and manage correspondence, documents and other administrative materials;
- Maintain organized electronic and paper files and ensure documents are appropriately saved and archived;
- Coordinate incoming and outgoing client correspondence and assist with timely follow-up;
- Monitor and prioritize administrative requests, deadlines and time-sensitive matters;
- Assist with client communications and provide professional and courteous service to clients;
- Work collaboratively with other administrative staff and provide backup support to Reception when required;
- Assist with special projects and other administrative duties as required.
What We're Looking For
- 2+ years of experience in an administrative, executive assistant or professional office environment; experience in accounting, legal, financial or other professional services is an asset;
- Excellent organizational and time-management skills with strong attention to detail;
- Strong written and verbal communication skills;
- A proactive approach and the ability to anticipate needs and take initiative;
- Ability to manage multiple priorities, meet deadlines and remain calm when priorities change;
- Strong computer skills and confidence learning and working with new software and systems;
- Ability to handle confidential and sensitive information with discretion and professionalism;
- Strong interpersonal skills and the ability to build positive working relationships with Partners, colleagues and clients;
- Ability to work independently while also being a collaborative member of the administrative team;
- Professional, dependable and service-oriented approach.
Why Buchanan Barry LLP?
We offer a supportive and collaborative work environment where your contributions are recognized and valued. Our firm promotes work-life balance, professional development, active living and opportunities to connect with your colleagues both inside and outside the office.
If you are looking for a role where you can build strong relationships, take ownership of your work and become an important part of a close-knit professional team, we would like to hear from you.
Please submit your resume and cover letter in confidence to [email protected].
Please note that only those selected for an interview will be contacted.
