Executive assistant jobs in Canada (859 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 859
Employers: 579

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.26Across 44 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%254 listings
On-site: 69%593 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (18), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 1 month ago
Executive Assistant to the CEO
SOCAN - The Society of Composers, Authors and Music Publishers of Canada
Toronto, ON
Added 1 month ago
SG
Executive Assistant/Office Manager
Score Group
NL · Newfoundland and Labrador, Canada
- Full-time
Reporting directly to the Business Unit Director for the Americas, the Executive Assistant/Office Manager plays a crucial role in ensuring the efficient and compliant operation of our…
Added 1 month ago
OG
Executive Assistant - Executive and Operations Support
Onni Group of Companies
Vancouver, BC
- Full-time
This role provides high-level executive and operational support to the CFO, COO and financial operations team in a fast-paced, entrepreneurial environment. It is designed for a resourceful,…
Added 1 month ago
GE
Executive Assistant
GFL Environmental Inc.
Edmonton, AB
- Full-time
GFL Environmental Services is seeking a proactive, highly organized, and strategic Executive Assistant to provide high-level support to our Senior Leadership team. In this role, you will…
Added 1 month ago
R&
Executive Assistant
Ruth & Naomi's Mission
Chilliwack, BC
- Full-time
Ruth & Naomi’s Mission is looking for a highly organized, proactive, and trustworthy Executive Assistant to work closely with our Executive Director and support the rhythm of leadership and…
Added 1 month ago
'
Executive Assistant
''
Toronto, ON
- Full-time
Our Executive Assistant plays a critical role in supporting our Chief Human Resources Officer (CHRO). This role requires a highly organized, proactive, and business-minded professional w
Added 1 month ago
FL
Executive Assistant
First Lake Solutions
Ottawa, ON
- Full-time
Added 1 month ago
Executive Assistant
Aecon
Pickering, ON
Added 1 month ago
Senior Technology Executive Assistant
Purolator
ON · Mississauga, ON
Added 1 month ago
TH
Executive Assistant
Tricon Homes
Toronto, ON
- Full-time
Added 1 month ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON
- $90,000 to $97,000 CAD / year
- Full-time
…contributions of its employees. They are seeking an experienced Executive Assistant to…
Added 1 month ago
MI
Executive Assistant
Magna International
St. Thomas, ON
- $86,137.92 CAD / year
- Full-time
Added 1 month ago
X
Executive Assistant
Xanadu
Toronto, ON
- Full-time
Added 1 month ago
CI
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 1 month ago
CS
Licensed Executive Assistant
Caldwell Securities Ltd.
Toronto, ON
- Full-time
Added 1 month ago
RC
Executive Assistant
Randstad Canada
Toronto, ON
- $75,000 to $85,000 CAD / year
- Full-time
Our clients are well-established, highly regarded Toronto organizations, and they are looking for a Strategic Executive Assistant/Personal Assistant to join their busy team.
Added 1 month ago
TC
Executive Assistant – IL
TNG Community Services
Toronto, ON
- Full-time
Added 1 month ago
SD
Executive Assistant
School District No. 40 New Westminster
New Westminster, BC
- Full-time
New Westminster Schools Career Opportunity EXECUTIVE ASSISTANT
Added 1 month ago
H
Executive Assistant
Humaniti
Markham, ON
- Full-time
Added 1 month ago
UL
Executive Assistant to the CEO
UNIPRO LTD
High Level, AB
- Full-time
Added 5 months ago
Executive assistant
Nors
Mississauga, ON · Missisauga, Ontario, ON
Added 1 month ago
C
Executive Assistant/Marketing Assistant, Western Region
Chubb
Vancouver, BC
- Full-time
Added 1 month ago
ON
(Internal Applicants Only) Legislative Assistant
Ontario NDP Caucus
Toronto, ON
- Full-time
- Contract
Added 1 month ago
I
Retail Executive Assistant (6 Month Contract)
Indigo
Toronto, ON
- $70,000 to $95,000 CAD / year
- Contract
Added 1 month ago
AH
Executive Administrative Assistant
Alberta Health Services
Edmonton, AB · Greater Edmonton Metropolitan Area
- Temporary
…environment that contributes to the healthcare of Albertans? As Executive Administrative Assistant to the Chief Operating Officer, Clinical Delivery & Operations (COO) within Assisted…

Caldwell Securities Ltd.

Licensed Executive Assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Mar 13, 2027
Experience: · 8-10 years of administrative experience
Posting language: English
Posted: Sep 14, 2026

Original job description

Licensed Executive Assistant

Caldwell Securities Ltd. (“Caldwell”) is a majority employee-owned investment dealer that has been providing sophisticated and experienced investment and wealth management advice to individuals and corporations since 1981. Caldwell’s primary business includes investment management services, mutual fund sales, and retail and institutional sales. Caldwell is a member of the Investment Industry Regulatory Organization of Canada (“IIROC”) and runs its own self-clearing operations.

We are seeking an experienced Licensed Executive Assistant to support the President of Caldwell Securities Ltd. The job is located at our Head Office in Toronto, Ontario.

What will you do?

· Work closely with the executive and her clients

· Manage professional and personal calendars and emails

· Provide outstanding wealth management service to clients

· Provide administrative support

· Develop and maintain excel, word and power point documents

· Work on special sales projects; and interface with clients

· Use technology/systems to support clients

· Maintain knowledge of client accounts by reviewing daily activity online and applicable reports

· Conduct research, as required

· Research and resolve inquiries and issues related to accounts

· Assist with personal administrative affairs, as required

· Coordinate and schedule appointments and meetings

· Draft and proofread correspondence

· Scan documents, maintain files and records

· File so that information remains updated and easily accessible

· Assist with all office tasks

· Assist in organizing corporate events

· Take meeting minutes

· Other administrative projects, duties or responsibilities, as directed

What do you need to succeed?

· A post-secondary degree (business related diploma or degree)

· 8-10 years of administrative experience

· Previous financial service / brokerage industry experience

· Investment Representative/ Registered Representative Designation) preferred

· Investment Industry Courses and designations are preferred (e.g.: CSC, CPH, WME)

· Strong communication skills – verbal and written

· Above average mathematical acumen

· Exceptional client service skills

· Excellent interpersonal skills

· Proactive problem solver

· Great attitude and personable

· Reliable member of the team

· A can-do, proactive approach to learn and grow

· Ability to plan, organize, and prioritize

· Ability to deliver and follow through to the end on projects

· Ability to plan, organize, prioritize and multi-task

· Ability to adhere to the highest level of privacy and confidentiality

· Proficiency with PowerPoint, Excel, CRMs, and Outlook

· Strong technology acumen: a willingness to learn industry software, WebEx / Zoom and Teams

· Strong attention to detail

What will we offer?

· Base Salary of $80-100,000, depending on your experience

· Discretionary bonuses

· Group benefits

· Professional Development through Industry Courses

· A progressive, and high performing team

Join Caldwell and be part of a highly engaged and collaborative team, where employees:

(i) can reach their full potential,

(ii) consistently deliver high-quality client experiences; and

(iii) produce significant results.

Caldwell is an equal opportunity employer.

Caldwell Securities Ltd. is committed to the principles of employment equity and diversity. We are dedicated to removing barriers in the recruitment and selection processes. We encourage members of equity seeking groups, including people with disabilities, to apply. Should you require accommodation, we will take into account your accessibility requirements. If we call you for an interview or any selection process, please notify us about your accommodation needs.

We thank all applicants; however, only those selected for an interview will be contacted.

No telephone inquiries please.

Please submit your resume in PDF format.

Job Type: Full-time

Salary: $80,000.00-$100,000.00 per year

Benefits:

Dental care
Paid time off

Flexible Language Requirement:

French not required

Schedule:

Monday to Friday
Weekends as needed

Ability to commute/relocate:

Toronto, ON M5H 1J9: reliably commute or plan to relocate before starting work (required)

Education:

Secondary School (preferred)

Work Location: In person

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and wealth management support to the President and their clients. Responsibilities include managing calendars, drafting correspondence, and handling account-related inquiries and research.

Requirements

Requires 8-10 years of administrative experience, preferably within the financial services or brokerage industry. A post-secondary degree and industry designations such as CSC, CPH, or WME are preferred.

Skills

Calendar Management
Wealth Management
Administrative Support
Client Service
Microsoft Excel
Microsoft PowerPoint
Microsoft Word
CRM
Research
Meeting Minutes
Project Coordination
Confidentiality
Communication Skills
Problem Solving
Organization
Multi-tasking

Benefits

Dental Care
Paid Time Off
Flexible
Group Benefits
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

IIROC
Investment Management
Wealth Management
CSC
CPH
WME
Investment Representative
Registered Representative
Brokerage
Financial Services
CRM
Outlook
WebEx
Zoom
Microsoft Teams
Client Relations
Compliance
Account Review

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