ON-CALL ADMINISTRATIVE ASSISTANTS
REPORT TO: Administrative Lead & Events Coordinator
POSITION GROUP: Support Staff
STATUS: Casual, On-Call
Calgary French & International School (CFIS) is a premier independent school serving more than 850 students from Junior Preschool to Grade 12. For over 50 years, CFIS has been a leader in full French immersion education, delivering the Alberta curriculum enriched by the International Baccalaureate Primary Years Programme (PYP), Middle Years Programme (MYP), and Diploma Programme (DP).
Our dedicated faculty, staff, and administration collaborate closely with families to create an extraordinary learning experience where students thrive in innovative and inclusive environments. CFIS educators empower students to embrace challenges, think critically, and act as open-minded, responsible global citizens prepared for an ever-changing world.
Purpose of Position
On-Call Administrative Assistants assist in covering absences of our regular employees in the main and secondary offices and provide administrative support where needed.
The main responsibilities of this position are to greet and direct all visitors of both offices, provide first aid to students for minor injuries, and perform a variety of entry- level administrative tasks.
Successful candidates will interact with a broad range of colleagues, faculty, students, parents, and community members. They must be comfortable interacting with all adults and children at all levels of the organization.
Reception
Coverage
- Warmly greet all staff, students, parents,
and visitors who come to the main entrance or the secondary reception of CFIS,
and professionally, politely and promptly respond to requests and inquiries.
- Answer all incoming calls, assist when
possible, and redirect as necessary.
- Maintain security by following procedures,
monitoring logbooks and issuing visitor badges.
- Act as designated first contact person for
minor first-aid needs.
Clerical
Support
- Provide administrative support, including
but not limited to data entry and filing.
- Perform occasional photocopying, scanning
and laminating.
- Assist with special projects, activities
and events as needed.
- Other duties as requested.
Essential Qualifications:
- Fluent in French is an asset.
- Prior experience as a receptionist and/or
administrative assistant.
- Highly professional oral and written
communication skills.
- Proven ability to demonstrate discretion
and maintain confidentiality.
- Ability to work independently and be a self-starter.
- Competent technology skills, including
working knowledge of Microsoft Office (Excel, Word and PowerPoint), Google
Calendar and Google Sheets is required.
- Prior experience with Powerschool is an
asset.
- A valid first aid certificate is an asset.
The successful applicant will need to provide a recent Police Information Check with Vulnerable Sector Screening prior to commencing work.
Personal Qualities and Attributes:
- Warm, enthusiastic, professional and caring
personality.
- Customer-service mindset.
- Consistent approach of courtesy and tact to
all visitors in the office.
- Strong written communications skills in English.
- Willingness to pitch in and help out.
- Impeccable integrity and the highest levels
of ethical practice and professionalism.
- Interpersonal skills that foster
collegiality and blend with CFIS’s values; and
- Committed to a culture of continuous
improvement.
Compensation
The hourly rate for this position is $20.69 per hour.
Application
Process
If this position sounds like the
perfect fit for you, please submit your cover letter and resume to Apply Now. At CFIS we are dedicated to building a diverse, inclusive
and authentic workplace, so if you’re excited about this role but your past
experience doesn’t align perfectly with every qualification in the job
description, we encourage you to apply anyway with a cover letter and resume
describing why you are a great fit and to help us learn more about you. You may
be just the right candidate!
We thank all applicants in advance for their submission.
For any questions regarding this opportunity, please contact: careers@cfis.com
