Original job description
Company
Calibratr is an AI-native embedded recruiting partner for high-growth startups. We are recruiters, founders, and operators with a track record of scaling teams from founding hires through Series B and beyond. We embed directly inside client teams and operate as a seamless extension of their hiring.
Our AI agent stack powers full-cycle recruiting and retained sourcing, tailored to each client. We focus on AI healthcare and AI-native startups from Seed to Series B.
Role Description
The Founding Recruiting Coordinator is the operational backbone of every embedded engagement. You own the logistics that keep multiple client pipelines moving: scheduling, ATS hygiene, candidate communication, and status reporting. "Founding" is literal here. You will define the coordination playbook the rest of the team runs on as we scale. You work inside our AI agent stack (Ashby, Notion, Pin, Wrangle, Slack), keeping the system of record clean so our recruiters and sourcing agents can move fast.
What You'll Own
Interview scheduling across time zones and multiple concurrent client engagements
ATS hygiene in Ashby: pipeline stages, candidate records, and reporting stay accurate and current
Candidate experience end to end: timely communication, clear logistics, no candidate left waiting
Maintaining the Notion knowledge base: client DNA, role specs, and recruiting trackers
Weekly status reporting to recruiters, clients, and internal stakeholders
Catching bottlenecks early (broken integrations, stalled pipelines, scheduling conflicts) and flagging them before they cost a hire
Writing the SOPs and coordination workflows that future coordinators will inherit
Must Have's
2+ years coordinating recruiting operations, in-house or at an agency
Fluency with at least one ATS; Ashby experience strongly preferred
Obsessive organization and follow-through across many moving parts
Comfort operating at startup pace with incomplete information
Genuine interest in working inside an AI-driven recruiting workflow, not against it
Qualifications
Exceptional written communication, especially candidate-facing
Strong relationship management with recruiters, hiring managers, and candidates
Ability to prioritize and manage many requisitions and clients at once without dropping details
Bonus: prior exposure to early-stage startups or high-growth hiring
The First 90 Days
Own scheduling and ATS hygiene across all active client pipelines
Stand up a repeatable coordination playbook in Notion
Become the person recruiters and clients trust to keep the process tight
Logistics
Remote. Contract to start, open to fractional or full-time, with a path to a founding full-time seat as we grow.
