Field Accounting Clerk
CAM Industrial Solutions has a long history delivering industry-leading maintenance and turnaround services and power operations as part of the storied legacy companies this business has belonged to. Some of our customer relationships extend back more than 60 years. This is an exciting opportunity for the right candidate to become part of the team as CAM stands up as an independent company and leads the way in the industrial services sector.
The Field Accounting Clerk provides administrative support services in a fast paced and detailed environment to the Site Manager and management team as required in an efficient, timely, and professional manner for day-to-day business activities at site.
Core Responsibilities
- Research, compile, summarize, and analyze information to formulate correspondence and respond to various enquiries from internal and external sources.
- Organize meetings by preparing agenda/action items, booking meeting rooms, setting up audiovisual equipment, etc.
- Daily timekeeping for all CAM site employees in both the CAM time system and client system
- Process invoices and expenses.
- Maintain projects from setup to closeout
- Ensure that projects are billed according to contract commercials and in a timely manner.
- Complete unbilled analysis
- Reconciles between D365 and Customer System
- Research Aging Invoices when invoices have not been paid
- Documents and maintains weekly/monthly reports as required by the Site Manager
- Responsible for records management as it relates to the CAM File Management System.
- Makes recommendations for continuous improvement
- Anticipates and initiates appropriate action in conserving the Site Manager’s time and demonstrates a high level of discretion in dealing with the client, manager, employee contacts and highly confidential or sensitive information.
- Handles highly confidential, sensitive and/or critical information, files, records, and reports
- Maintain strong lines of communication with the site teams
- Other duties as directed by supervisor or manager
Qualifications
- 3-5 years’ experience as an Administrative Assistant
- Ability to understand, interpret, and effectively carry out both oral and written instructions in completing work assignments under a minimum of direction and supervision.
- Strong organizational and time management skills
- Strong computer skills – MS Office Suite, enterprise software (SAP, Avantis, etc), payroll data entry
- Able to work in tight deadlines and fast paced environment
- Ability to deal effectively with people in a tactful, informative manner.
- Excellent communication skills and a sense of caring for people.
- Work with confidential information
