Reporting to the Manager of Maintenance, Automation and Supply Chain you will be proficient in the execution of the purchase to pay (P2P) process, including strategic sourcing, contract negotiation and analysis, issuance of Purchase Orders (PO’s) and effectively troubleshooting issues related to the process. You will provide advice and counsel to other business units and end users in the P2P process ensuring that the controls and governance framework are adhered to while still providing the necessary service levels. The successful candidate will also provide a variety of administrative and commercial support services for the day-to-day Supply Chain functions including maintaining vendor relationships and resolving related issues, onboarding of new vendors, inventory management, and competitive bid processes. You are a friendly, efficient individual who thrives in a challenging, fast-paced role.
This is a full-time position based in our Calgary office. Canlin provides a flexible working environment with the opportunity to work remotely one day per week.
The successful candidate will be a graduate of a relevant post-secondary program such as Supply Chain Management, Business or Finance with 2 or more years of Supply Chain experience.
Location: Calgary, AB
The Role
- Provide day-to-day support for the purchase-to-pay process, assisting internal stakeholders with procurement activities while ensuring compliance with company policies and procedures.
- Work with internal departments and suppliers to help establish purchase orders and contracts required for the procurement of goods and services.
- Assist with sourcing activities by gathering vendor information, obtaining quotations, and supporting the evaluation process.
- Support Senior Buyers during sourcing events, contract reviews, and supplier negotiations.
- Assist in the procurement of goods and services by preparing purchase orders, reviewing vendor submissions, and coordinating award documentation.
- Help identify opportunities to improve procurement efficiency and support cost-saving initiatives.
- Monitor supplier performance and maintain accurate vendor information within procurement systems.
- Assist with the administration of existing contracts, ensuring documentation is maintained and key requirements are tracked.
- Work closely with internal stakeholders to understand purchasing requirements and help ensure materials and services are sourced in a timely manner.
- Research and identify potential new suppliers to support business needs.
- Support the maintenance and administration of preferred supplier and vendor lists.
- Assist with onboarding new vendors, including collecting required documentation and coordinating setup activities.
- Maintain positive supplier relationships by responding to vendor inquiries in a professional and timely manner.
- Perform other duties as assigned.
The Person
- Preferred post-secondary diploma or degree in Supply Chain Management, Business/Business Administration, or Finance with Supply Chain specialization.
- More than 2 years of Supply Chain experience.
- Previous experience with the Maximo Purchasing platform would be an asset.
- Knowledge of competitive bidding procedures and the overall purchase to pay process.
- Basic working knowledge of procurement contract terms and conditions.
- Strong computer skills with Microsoft Office programs.
- Strong interpersonal and communication skills and the ability to maintain collaborative working relationships with other team members across functional groups – finance, operations, facilities, drilling & completions, legal counsel.
- Self-starter who can work independently and manage competing priorities.
- Ability to meet tight deadlines and work under pressure.
- Constant attention to detail and strong documentation skills.
- Proven analytical, problem solving and organizational skills.
- Strong negotiation skills.
