Capilano University respectfully acknowledges that our campuses are located on the unceded territories of the səlilwətaɬ (Tsleil-Waututh), Sḵwxwú7mesh (Squamish) and xʷməθkʷəỷəm (Musqueam) Nations.
At CapU we are committed to supporting a campus community that is both diverse and inclusive. We believe that diversity within our workforce is essential in creating both an exceptional student, and employee experience. As part of this ongoing commitment, we strive to ensure that our recruitment campaigns are proudly reflective of the community we serve. We actively seek applications from Indigenous peoples, the 2SLGBTQ+ community, persons with disabilities as well as members of groups that experience discrimination based on race, ethnicity, gender identity, sexual orientation, place of origin, ancestry, and religion as we acknowledge the value each individual brings to the CapU community through their lived experiences.
To help us focus our efforts, we ask all applicants, should they wish, to complete a short anonymous questionnaire. The questionnaire results are not connected to you or your application, and do not form part of the selection process. Simply, the goal of collecting this anonymous data is to better understand our organizational reach, while continuously aiming to improve the diversity of our applicant pool
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. Should you require accommodations during the hiring process please reach out to hr@capilanou.ca
Competition Number:
JR100187
Position Title:
Privacy Info Access and Records Mgmt Coord
Employment Group:
Exempt Staff
Position Status:
Temporary (Fixed Term) Full time
Position Start Date:
October 12, 2026
Position End Date:
October 13, 2026
Department:
Policy, Privacy and Governance
Location:
North Vancouver
Salary Range:
Job Description Summary:
This position is responsible for providing specialized assistance on privacy access to information and records management matters. Specifically, this position will provide support to the Privacy Officer and Manager, Contract Administration by assisting with activities related to the development, implementation, maintenance, and adherence to the University’s privacy policy and procedures, and the administration of the records management program. This position is responsible for coordinating responses to access to information requests and privacy complaints for the University.
Effective communication, research, and analytical skills are particularly important in this position. The incumbent reports to the Manager, Contract Administration.
Job Description:
ILLUSTRATIVE EXAMPLES OF DUTIES
- First point of contact for requests for access to information and privacy complaints.
- Coordinates timely responses to access to information requests and privacy complaints and ensures the University complies fully with all legislative requirements while ensuring the University’s legal and security risks are considered.
- Assists with implementing and updating of the University’s information privacy policies and procedures.
- Assists with facilitating and promoting activities to foster information privacy awareness within the University, including delivering privacy training and orientation to administrators, employees, volunteers, contractors and other appropriate third parties.
- Assists with providing advice on privacy and access matters to all University departments and areas, including conducting periodic reviews of privacy practices in departments across the University.
- Assists with conducting privacy impact assessments, privacy audits and compliance monitoring.
- Administers the process for receiving, documenting and tracking all complaints concerning the University’s privacy policy and procedures.
- Participates and provides support in privacy incident management investigations
- Maintains current knowledge of applicable federal and provincial privacy laws and accreditation standards and monitors advancements in information privacy technologies to ensure the University’s adaption and compliance.
- Supports the Privacy Officer and Manager, Contract Administration in developing and administering the University’s records management program.
- Responsible to respond to queries from members of the University community with respect to the University’s records management program and general records management practices.
- Responsible to update the records management schedule as necessary.
- Undertakes special projects as assigned.
- Performs other duties as assigned.
REQUIRED KNOWLEDGE, ABILITIES AND SKILLS
- Knowledge of federal and provincial privacy legislation and principles (Freedom of Information and Protection of Privacy Act, Personal Information Protection Act, Personal Information Protection and Electronic Documents Act, and Privacy Act).
- Demonstrated ability to deliver a customer service focused approach to handle privacy and access to information matters.
- Demonstrated ability to apply sound judgment, tact and discretion in dealing with a wide variety of sensitive/confidential issues.
- Ability to analyse and organize information obtained from a variety of sources.
- Ability to maintain accurate records, with high attention to detail.
- Ability to establish and maintain effective working relationships with a diverse group of employees, students, committees, and the general public.
- Ability to understand and follow complex oral and written instructions, and to communicate information effectively, both orally and in writing.
- Ability to prepare and execute effective presentations and training to individuals and groups.
- Ability to multi-task and apply organizational skills to meet deadlines with minimal supervision.
- Ability to adapt to changing situations.
- Ability to establish and maintain administrative procedures.
- Ability to take initiative, while contributing as a team member.
- Thorough knowledge of business English, spelling, and grammar.
- Proficient computer skills including business software applications, Microsoft Suite (Word, Outlook, Excel, PowerPoint, Teams), and Adobe Acrobat and the ability to upgrade skills as required.
- Working knowledge of posting to the web and use of related software; ability to upgrade if required.
REQUIRED TRAINING AND EXPERIENCE
- Bachelors’ Degree in Public Administration or related subject with courses in privacy.
- CIPP/C, CIPM, or other IAPP certification(s) considered an asset.
- Two (2) years of recent experience in privacy and access to information matters, preferably in the public sector, including:
- researching privacy issues;
- conducting privacy impact assessments;
- preparing written privacy and procedures materials;
- responding to access to information requests and privacy related complaints from the general public;
- working and communicating effectively with, and providing privacy-related guidance to, multiple stakeholders; and
- implementing a records management program (considered an asset).
- Or an equivalent combination of skills and experience.
Additional Details:
Our standard work week is Monday to Friday, 8:30am – 4:00pm, or dependent on the needs of the department.
Posting Detail Information:
Hours of Work Per Week:
35
Pay Group:
AE005
Job Open Date:
October 07, 2026
Job Close Date: