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Quality Improvement and Decision Support Specialist
Carefirst Seniors & Community Services Association
Toronto, ON
$70,000 to $80,000 CAD / year
Full-time
Senior HR Coordinator/Assistant HR Manager
Carefirst Seniors & Community Services Association
Toronto, ON
$59,000 to $70,000 CAD / year
Full-time
Personal Support Worker (Adult Day Program)
Carefirst Seniors & Community Services Association
Toronto, ON
$21 to $23 CAD / hour
Part-time
Community Ambassador
Carefirst Seniors & Community Services Association
Toronto, ON
$42,000 to $50,000 CAD / year
Full-time
Registered Practical Nurse (Transitional Care Center)
Carefirst Seniors & Community Services Association
Toronto, ON
Personal Support Worker (Transitional Care Centre)
Carefirst Seniors & Community Services Association
Toronto, ON
Director of Clinical Operations/Clinical Lead (Nursing)
Carefirst Seniors & Community Services Association
Toronto, ON
$98,000 to $118,000 CAD / year
Full-time
Executive Assistant and Proposal Writer
Carefirst Seniors & Community Services Association
Toronto, ON
$48,000 to $55,000 CAD / year
Full-time
Executive Assistant (Family Health Team)
Carefirst Seniors & Community Services Association
Toronto, ON
$48,000 to $60,000 CAD / year
Full-time
Registered Nurse (RN)/Registered Practical Nurse (RPN)
Carefirst Seniors & Community Services Association
Toronto, ON
$33 to $37 CAD / hour
Full-time
Integrated Primary Care Coordinator
Carefirst Seniors & Community Services Association
Toronto, ON
$60,000 to $75,000 CAD / year
Full-time
Clinician (GAIN)
Carefirst Seniors & Community Services Association
Toronto, ON
$55,000 to $85,000 CAD / year
Full-time · Temporary
RN/RPN-PSW Supervisor (Home Care)
Carefirst Seniors & Community Services Association
Toronto, ON
$65,000 to $72,000 CAD / year
Full-time
Personal Support Worker (Overnight Stay Program)
Carefirst Seniors & Community Services Association
Markham, ON
$21 to $23 CAD / hour
Full-time
Medical Receptionist (Korean Speaking)
Carefirst Seniors & Community Services Association
Toronto, ON
$37,000 to $42,000 CAD / year
Full-time
Care Coordinator (Home Care)
Carefirst Seniors & Community Services Association
Toronto, ON
$48,000 to $56,000 CAD / year
Full-time
Scheduling Coordinator (Home Care)
Carefirst Seniors & Community Services Association
Toronto, ON
$38,000 to $43,000 CAD / year
Full-time
Personal Support Worker (Day & Evening Shift)
Carefirst Seniors & Community Services Association
Toronto, ON
$22 to $23 CAD / hour
Occupational Therapist (Family Health Team)
Carefirst Seniors & Community Services Association
Toronto, ON
$75,000 to $85,000 CAD / year
Full-time
Personal Support Worker (Overnight Shift)
Carefirst Seniors & Community Services Association
Markham, ON
$22 to $23 CAD / hour
Physiotherapist (Family Health Team)
Carefirst Seniors & Community Services Association
Toronto, ON
$85,000 to $106,000 CAD / year
Full-time
Registered Dietitian (Family Health Team)
Carefirst Seniors & Community Services Association
Toronto, ON
$65,000 to $75,000 CAD / year
Full-time
Nurse Practitioner (Family Health Team)
Carefirst Seniors & Community Services Association
Toronto, ON
$100,000 to $145,000 CAD / year
Full-time

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Carefirst Seniors & Community Services Association

Executive Assistant and Proposal Writer

Toronto, ON, Canada

Pay: $48,000 to $55,000 CAD / year
Job type: Full-time

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

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Responsibilities

The Executive Assistant and Proposal Writer will research funding opportunities, draft proposals, and manage grant reporting. They will also provide comprehensive administrative support to the CEO, Board of Directors, and the administration team.

Requirements

Candidates must hold a bachelor's degree in a relevant field and possess 1-3 years of experience, preferably in healthcare or non-profit sectors. Strong writing, communication, and computer proficiency are essential, along with the ability to maintain confidentiality.

Experience

2 to 5 years

Education

bachelor degree

Working hours

40 hours per week

Work arrangement

On-site

Skills

Proposal Writing
Grant Writing
Administrative Support
Database Management
Communication
Data Entry
Record Filing
Scheduling
Microsoft Office
Project Coordination
Quality Assurance
Business Development
Marketing
Policy Drafting
Time Management
Multitasking

Benefits

Dental Care
Extended Health Care
RRSP Match
Comprehensive Orientation Program
Training And Education Subsidy

Visa sponsorship

Not detected in the job text

Keywords

Proposal Writing
Grant Writing
Non-profit
Healthcare
Administration
Database Management
Microsoft Office
Quality Assurance
Accreditation
Board Support
Business Development
Marketing
Policy Drafting
Stakeholder Management
Data Entry
Record Keeping
Communication
Time Management
Confidentiality
Vulnerable Sector Check

Original job description

Carefirst Seniors & Community Services Association is a non-profit charitable community services agency established since 1976. Our spectrum of services has grown from the delivery of Chinese meals-on-wheels service to a full range of community support services, covering the whole Greater Toronto Area.

With a staff of 500 members (including full-time and part-time staff) and the help of a pool of 850 active volunteers, we serve over 15,000 clients a year, including seniors, adults, youth with physical, social, emotional and health challenges. 3,000 of whom are "home-bound" and frail.

We are currently seeking an Executive Assistant/Proposal Writer to fill a vacant position at our Administration Team.

Terms : Full Time Permanent

Location: Scarborough

Pay range : $48,000 – $55,000 annually

Responsibilities:

Research and identify funding sources and potential supports (i.e. granting bodies and funding opportunities). Establish and maintain relationship with funding agencies.
Draft funding proposals and complete funding applications in support of senior management (i.e. CEO, directors, managers, etc.).
Maintain primary responsibility for funding schedules, tracking grants and follow up on the progress of submitted proposals and annual/interim reports as required by the granting parties
Assist with the administration operation of the administration team, including (but not limited to) communication, data entry, record filing, database management, scheduling, etc.
Establish and maintain rapport with Board of Directors, its Committee and other organizations
Assist in preparation for Board meetings, including provision of secretarial support, preparation of necessary documents and presentation materials, facilitation of board development
Assist in developing the agency’s programs and services in accordance with the directions, strategies, policies and principles established by the Board of Directors and its Committee
Coordinate meetings with internal and external stakeholders
Assist in quality assurance activities such as Accreditation and Quality Improvement Plan
Create and develop administrative documents as required (e.g. newsletters, emails, letters)
Respond to phone and email inquiries (i.e. from staff, government, external organizations, etc.)
Provide administrative support for the CEO as required

Qualifications:

Bachelor degree in Business Administration, English, Journalism, Communication, or a related field
1- 3 year of relevant experience, preferably working in the healthcare industry and/or for non-profit organizations with a focus on proposal/grant writing, marketing, and/or business development
Experience drafting policies and executive documents is an asset
Superior writing and communication skills
Ability to understand project requirements, the organization’s history, structure and functions, including all relevant departments
Ability to maintain sensitive information and exhibit tact, diplomacy, and good judgment, with high standards of ethics and confidentiality
Ability to multitask, prioritize and work within a fast paced environment
Organization and time management skills; ability to prioritize tasks
Strong computer literacy, high degree of proficiency in Microsoft Office
Fluency in English
A valid vulnerable sector police record check completed within one year

Benefits:

Dental Care
Extended Health Care
RRSP match
Comprehensive Orientation Program
Training and Education Subsidy

Application Deadline: August 31, 2026

Interested applicants may apply through Carefirst’s careers page, Indeed, or by emailing [email protected]

Carefirst is an equal opportunity employer. We are also committed to an environment that is barrier free. If you require accommodation during the hiring process, please inform us in advance to arrange a reasonable and appropriate accommodation.

While we thank all candidates for their interest, only those selected for an interview will be contacted.

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