Executive assistant jobs in Ottawa, ON and nearby

Within 25 km

Group jobs by employerEmail me new jobs Save this search

Added 18 days ago
EB
Personal Brand Specialist & Executive Assistant
ECG Brands
Ottawa, ON
- Full-time
We are looking for a creative, proactive, and highly organized Personal Brand Specialist & Executive Assistant to work directly with our CEO to build and grow his personal brand across…
Added 22 days ago
JF
Executive Assistant to Clergy and Office Manager
Jewish Federation of Ottawa
Ottawa, ON
- $60,000 to $70,000 CAD / year
- Full-time
Executive Assistant to Clergy / Office Manager
Added 29 days ago
B
Executive Assistant, Advisory
BDO
Ottawa, ON
- Full-time
BDO Canada LLP is looking for an Executive Assistant in our Toronto or Ottawa offices. This is a new role and presents an excellent opportunity to contribute to a well-established practice…
Added 1 month ago
DC
General Counsel and Corporate Secretary
Defence Construction Canada
Ottawa, ON
- Full-time
…Defence Construction Canada’s (DCC) senior legal and governance executive. The incumbent plays a critical role in enabling the corporation's success by providing strategic, independent and…
Added 1 month ago
TR
Executive Assistant
The Royal
Ottawa, ON
- Full-time
Make an impact behind the scenes of healthcare leadership. As an Executive Assistant, you will provide high-level support to senior leaders by managing complex schedules, coordinating key…
Added 1 month ago
RC
Executive Assistant, Offices of the VP, Human Resources and the VP, Legal & Corporate Affairs
Royal Canadian Mint
Ottawa, ON
- From $67,120 CAD / year
- On-site
The Royal Canadian Mint (the Mint) is hiring Executive Assistant, who can thrive in a dynamic and inclusive environment.
Added 1 month ago
C
Executive Assistant
Ciena
Ottawa, ON
- Full-time
The must haves:
Added 2 months ago
FL
Executive Assistant
First Lake Solutions
Ottawa, ON
- Full-time
First Lake Solutions is seeking an Executive Assistant to provide administrative and operational support to our President and senior leadership team. This is a dynamic role for a highly…
Added 2 months ago
LS
Legal/Executive Assistant - Permanent - 19389
LRO Staffing
Ottawa, ON
- Full-time
Our client is a law firm located in downtown Ottawa. They are looking for an experienced Legal/Executive Assistant to join their team on a full-time, permanent basis.
Added 2 months ago
OT
Executive Assistant & Office Manager / Adjoint de direction et gestionnaire de bureau
Ottawa Tourism
Ottawa, ON
- Full-time
Reporting to the Vice President, Operations & Culture, the Executive Assistant & Office Manager is a trusted partner to the President & CEO, responsible for executive office coordination,…
Added 3 months ago
C
Executive Assistant - Ottawa
CGI
Ottawa, ON
- Full-time
We are looking for an Executive Assistant to provide high-level support to our senior executive leadership team and partners.
Added 2 months ago
N
Executive Assistant
Nokia
Ottawa, ON
- Full-time
As an Executive Assistant, you will play a vital role in supporting the daily operations and strategic initiatives of the GSCO organization. Your responsibilities will include managing…
Added 3 months ago
B
Executive Assistant
BDO
Ottawa, ON
- $53,000 to $88,000 CAD / year
- Full-time
BDO Canada LLP is looking for a Executive Assistant in our Ottawa location. This is a replacement role and presents an excellent opportunity to contribute to a well-established practice…
Added 2 months ago
B
Executive Assistant, Advisory (18-Months Contract)
BDO
Ottawa, ON
- Full-time
Our Montreal office is looking for an Executive Assistant to join the Advisory team and own the following responsibilities.
Added 2 months ago
RW
Senior Executive Assistant
R W Tomlinson
Ottawa, ON
- $65,000 to $95,000 CAD / year
2+ years of experience as an Executive Assistant
Added 7 months ago
QC
Executive Assistant
Q-Block Computing
Ottawa, Ontario
- $55,000 to $75,000 CAD / year
- Full-time
About this role: The Executive Assistant is the operational backbone of Q-Block's leadership team. The role keeps calendars, travel, correspondence, and meetings running cleanly across a…

No more jobs.

CGI

Executive Assistant - Ottawa

Ottawa, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum of 8 years of relevant experience in a similar executive support role.
Posting language: English
Posted: Aug 12, 2026

Original job description

Position Description

We are looking for an Executive Assistant to provide high-level support to our senior executive leadership team and partners.

Based in Ottawa, this is an onsite role suited to an experienced EA who enjoys being closely connected to the executives and teams they support.

This is an opportunity for a seasoned professional who brings strong judgment, discretion, and confidence working with senior leaders. You will be a trusted partner who stays ahead of priorities, anticipates needs, manages complex and competing demands, and helps ensure the day-to-day operation of the Business Unit runs smoothly.

The ideal candidate has significant experience supporting executive-level leaders and is comfortable working in a fast-paced environment where priorities can shift quickly. You are highly organized, proactive, resourceful, and known for handling sensitive and confidential matters with professionalism and discretion.

If you are an experienced Executive Assistant in the Ottawa area who values being onsite, building strong relationships with senior leadership, and playing an important role in the success of the team, we would love to hear from you.

Your future duties and responsibilities

Provide comprehensive executive support to the BU Leader / Senior Vice-President, including proactive calendar and priority management.
Coordinate and manage internal and external meetings, ensuring alignment of schedules and preparation of required materials.
Oversee administrative processes, including travel arrangements, expense reporting, approvals, authorizations, and CRM management.
Collaborate with the Operations Director and BU Planner to coordinate and organize annual business planning and events.
Approve timesheets and review expense reports for the BU Leader’s direct reports to ensure compliance with CGI policies and standards.
Liaise with internal administrative teams and client executive assistants to coordinate meetings, visits, and business engagements.
Provide executive-level administrative support to one Sector Vice President, including calendar management, expense administration, timesheet approvals, and participation in and facilitation of team meetings.

Required Qualifications To Be Successful In This Role

Associate’s degree in Business Administration, Communications, or a related field (bachelor’s degree preferred).
Minimum of 8 years of relevant experience in a similar executive support role.
Demonstrated experience supporting C-level or senior executive leadership.
Exceptional verbal and written communication skills.
Advanced writing, editing, and formatting abilities for executive presentations and communications.
Strong event planning and coordination capabilities.
Highly intuitive, self-directed, and proactive.
Excellent listening skills with the ability to anticipate executive needs.
Sound judgment and ability to make timely, well-informed decisions.
Strong analytical skills with the ability to prioritize effectively.
High level of professionalism, diplomacy, and client service orientation.
Demonstrated discretion, reliability, and punctuality

CGI is providing a reasonable estimate of the pay range for this role. The determination of this range includes factors such as skill set level, geographic market, experience and training, and licenses and certifications. Compensation decisions depend on the facts and circumstances of each case. A reasonable estimate of the current range is $60,000–$110,000. This role is an existing vacancy.

Together, as owners, let’s turn meaningful insights into action.

Life at CGI is rooted in ownership, teamwork, respect and belonging. Here, you’ll reach your full potential because…

You are invited to be an owner from day 1 as we work together to bring our Dream to life. That’s why we call ourselves CGI Partners rather than employees. We benefit from our collective success and actively shape our company’s strategy and direction.

Your work creates value. You’ll develop innovative solutions and build relationships with teammates and clients while accessing global capabilities to scale your ideas, embrace new opportunities, and benefit from expansive industry and technology expertise.

You’ll shape your career by joining a company built to grow and last. You’ll be supported by leaders who care about your health and well-being and provide you with opportunities to deepen your skills and broaden your horizons.

At CGI, we value the strength that diversity brings and are committed to fostering a workplace where everyone belongs. We collaborate with our clients to build more inclusive communities and empower all CGI partners to thrive. As an equal-opportunity employer, being able to perform your best during the recruitment process is important to us. If you require an accommodation, please inform your recruiter.

That same commitment to fairness extends to how we use technology. To support our recruitment team, AI tools may be used to help assess applications though they never replace human judgement. All hiring decisions remain entirely in the hands of our recruitment professionals.

To learn more about accessibility at CGI, contact us via email. Please note that this email is strictly for accessibility requests and cannot be used for application status inquiries.

Come join our team - one of the largest IT and business consulting services firms in the world.

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide high-level administrative support to the BU Leader and Sector Vice President, focusing on proactive calendar and priority management. Coordinate internal and external meetings, manage travel and expenses, and facilitate annual business planning events.

Requirements

Requires a minimum of 8 years of experience supporting C-level or senior executive leadership. An associate's degree is required, though a bachelor's degree is preferred, along with exceptional communication and organizational skills.

Skills

Executive Support
Calendar Management
Priority Management
Travel Coordination
Expense Reporting
CRM Management
Event Planning
Business Planning
Written Communication
Executive Presentations
Discretion
Analytical Skills
Diplomacy
Client Service Orientation
Time Management
Professionalism

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-level Support
Business Unit
CRM
Expense Administration
Timesheet Approval
IT Services
IT Consulting
Business Administration
Communications
Event Coordination
Administrative Support
Corporate Governance
Professionalism
Confidentiality

Report this job

Hiring at a glance

Advertised starting pay

Where work happens

Executive assistant jobs in Ottawa, ON and nearby

Personal Brand Specialist & Executive Assistant

Executive Assistant to Clergy and Office Manager

Executive Assistant, Advisory

General Counsel and Corporate Secretary