Executive Assistant to the President
Chamberlain Construction Services Limited | Burlington, ON
Chamberlain Construction is looking for a highly organized and proactive Executive Assistant to support our President with his day-to-day schedule, communications, priorities, and administrative needs.
This role is ideal for someone who can stay ahead of a busy schedule, keep things moving, and make sure important items don’t get missed.
What You’ll Do
- Manage calendar, meetings, appointments, and scheduling
- Help manage emails, follow ups, reminders, and action items
- Coordinate meetings with clients, consultants, trades, and internal teams
- Prepare correspondence, meeting notes, reports, and presentations
- Coordinate travel, events, lunches, and business arrangements
- Assist with expenses, invoices, documentation, and general administration
- Keep priorities organized and follow up on outstanding items
- Provide day to day support to the President as needed
What We’re Looking For
- Highly organized, proactive, and dependable
- Strong communication and follow through
- Able to manage multiple priorities in a fast paced environment
- Professional and comfortable dealing with clients and senior leadership
- Strong Microsoft Office and Outlook skills
- Previous executive or administrative support experience
- Construction, development, architecture, or real estate experience is an asset
- We’re looking for someone who can become a trusted right hand to the President, helping keep his day organized and allowing him to stay focused on the bigger priorities of the business.
