You can’t make the perfect apple pie without the right mix of ingredients, and you can’t make a great company without the right mix of people. For more than 50 years, Chudleigh’s has been an important part of people’s lives. Our success hinges on the innovative, dedicated, and inspiring individuals who make up our team, and who pride themselves on making every Chudleigh’s experience sweet.
Today, we do our baking in a modern 110,000 square foot bakery, five minutes down the road from our family farm. With 200 dedicated full-time employees, we make delicious desserts for customers across North America and beyond! Come join our sweet team as an Executive Assistant!
Why You'll Love Working Here:
- Competitive Health, Dental & Vision Benefits (100% employer paid)
- RRSP Matching Program
- 3 Weeks' Annual Vacation
- Anniversary Paid Day Off
- Personal Development/Education Fund
- Fitness Reimbursement
- Safety Shoe Reimbursement
- Employee Referral Bonus
- Employee Assistance Program (EAP)
- Employee Rewards and Recognition Programs: Programs that recognize and reward employee achievements and contributions.
- Community Engagement: Opportunities to participate in community service and corporate social responsibility initiatives.
- Inclusive Workplace: An inclusive and diverse workplace where all employees are valued and respected.
- Sustainability Commitment: Work for a company committed to sustainability and making a positive impact on the environment.
Job Type: Permanent, Full-time
Starting Salary Range: $65,000 annually, with consideration based on experience and qualifications.
Work Location: Onsite (Milton, ON)
What You'll Be Doing:
Executive Support & Coordination
- Manage daily workflow, priorities, and follow‑ups for Executives.
- Coordinate communication between departments
- Prepare agendas, gather materials, and capture action items for meetings.
- Consolidate updates, issues, and risks into clear summaries for leadership review.
- Maintain Executive calendars, schedule meetings, and coordinate cross‑functional sessions.
Acts as a Strategic Gatekeeper
- Filters information requiring Executive attention
- Escalates urgent matters appropriately
- Handles routine inquiries independently
- Reduces distractions and operational “noise” to protect Executive focus
Information & Communication Management
- Ensure timely communication flow between Executives and department leaders.
- Maintain trackers, logs, and documentation to support decision‑making.
- Prepare reports, presentations, and briefing notes as required.
Operational Support Across All Business Functions
- Support Production with issue tracking, follow‑ups, and corrective action coordination. Operations owns all tracking and corrective action processes; the EA ensures follow‑ups, clarity, and accountability on behalf of the EVP. This includes confirming ownership, monitoring progress, and escalating unresolved items appropriately.
- Coordinate Maintenance scheduling, documentation, and communication. Maintenance owns all scheduling and technical documentation; the EA ensures commitments, timelines, and resolutions are followed through, documented, and communicated to the EVP as required.
Leadership Continuity & Issue Management
- Act as an operational buffer, managing tactical items so Executives can focus on strategic priorities.
- Identify issues requiring Executive attention and ensure timely resolution.
- Maintain workflows during leadership absences or peak operational periods.
- Handle confidential information with discretion and professionalism.
Other Duties
- Support Executive projects as assigned.
- Participate in cross‑functional initiatives and continuous improvement activities.
- Other duties, as assigned.
What We're Looking For:
- Post‑secondary education in Business Administration, Office Administration, or related field, considered an asset
- 3–5 years of Executive Assistant or coordination experience, preferably in manufacturing or food environments, considered an asset
- Experience supporting multiple leaders or departments is an asset.
- Strong understanding of organizational workflows and cross‑functional communication.
Bonus Points If You Have:
- Dessert Manufacturing Facility or Bakery experience.
- Familiarity with Lean tools and methods (e.g., value stream mapping, visual management, root cause problem-solving).
- Strong BRC (or similar GFSI) knowledge or experience.
- Strong knowledge of WHMIS, Chemical Handling, HACCP, GMP, OHSA and regulatory requirements.
In compliance with Bill 190, we confirm that this job posting is for a new vacancy within our organization. As part of our recruitment process, we may use artificial intelligence tools to help review applications. These tools are intended to support efficiency and consistency, but final hiring decisions are always made by our hiring team. Chudleigh’s Ltd. is committed to maintaining a diverse and fair workforce. Job applicants with a disability who require reasonable accommodation for any part of the application or hiring process can contact our People & Culture Team ([email protected]).
Thank you for your interest in Chudleigh's Bakery.
