As the operational backbone of the CADX Unit, the Section Administrator works alongside the Director and leadership team to keep leadership priorities, cross-team scheduling, and time sensitive council communications moving seamlessly. In this dynamic role, you will be the central point of contact balancing executive support from proofreading and fact checking critical briefings to tracking key leadership decisions with essential day-to-day operations like SAP Ariba financial processing, section-wide communications, and City of Edmonton records compliance.
What will you do?
- Providing a single point of contact for the Director's office with the Branch Management Office (BMO) and other teams across Community Services and other Departments across the City
- Ensures all correspondence including council inquiries, briefing notes, communications materials, coordinated responses and submissions are in proper format, typographically correct, and convey accurate and appropriate information prior to Director Approval
- Redirecting incoming invoices and mail inquiries, leveraging understanding of various CRC programs to direct requests appropriately
- Administering a filing system for document management, retention, disposition, and distribution in compliance with ATIA and records management procedures
- Internal Communication Strategy and Production: Managing key section communications, including acting as the editor of regular unit-level and section-level communications. This involves managing content gathering, layout, and distribution to ensure essential communication support is consistently delivered across all CADX areas
- Executive Document Readiness: Supporting the Director's office by ensuring all correspondence (including communications materials and coordinated responses) is in proper format, typographically correct, and conveys accurate and appropriate information before Director Approval. The role acts as a regular contributor to the Community Recreation and Culture Branch Update
- Ensuring staff accurately and timely submit client billings to Corporate Billings through the creation of forms and spreadsheets
- Creating and submitting invoices through Accounts Receivable for client contracts and other payables as directed by management
Skills required for success:
Work Environment:
- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance
Conditions of Employment:
- Hire is dependent on a Criminal Records Check (CRC) that is satisfactory to the City of Edmonton, and there may be a cost associated with this requirement
The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact [email protected]. Learn more about our benefits https://bit.ly/COEbenefits
Up to 1 permanent full-time position
Hours of Work: 33.75
Salary Range: $26.640 - $33.081 Hourly $46,933.02 - $58,280.45 Annually
Talent Acquisition Consultant: RD/RF
Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.
