Executive assistant jobs in Brampton, ON and nearby

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Added 20 hours ago
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Executive Assistant/Internal Communications Coordinator
Hays
Mississauga, ON
- $80,000 to $85,000 CAD / year
- Full-time
As the Executive Assistant / Internal Communications Specialist, you will provide high-level administrative and organizational support to the Managing Director while supporting the…
Added 20 hours ago
RH
Executive Assistant
Robert Half
Bolton, ON
- $75,000 to $80,000 CAD / year
Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office
Added 20 hours ago
RC
Executive Assistant
Randstad Canada
Milton, ON
- $40 to $45 CAD / hour
- Contract
We are partnering with a global technology leader to find a highly organized Senior Executive Assistant. Acting as the right hand to the Vice President of Sales, you will ensure smooth…
Added 20 hours ago
BB
Executive Assistant to Chief People Officer
Bed Bath & Beyond
Brampton, ON
- $60,000 to $70,000 CAD / year
- Full-time
- Hybrid
We have an exciting opportunity for a highly organized, and proactive Executive Assistant to support our Chief People Officer (CPO). The successful candidate will bring exceptional…
Added 1 day ago
LC
Executive Assistant, Risk Advisory
Loblaw Companies Limited
Brampton, ON
- Full-time
We are looking for an Executive Assistant who is a trusted partner to the Group Chief Risk Officer and VP, Risk Advisory, while also supporting the wider Risk Advisory team.
Added 2 days ago
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Executive Assistant
Fidelity Canada
Mississauga, ON
- $36 to $74 CAD / hour
- Full-time
Reporting to the Chief Financial Officer of Fidelity Canada, the Executive Assistant is responsible for providing a variety of administrative support services to members of the executive…
Added 4 days ago
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Executive Assistant, Business Process
BD
Mississauga, ON
- $55,000 to $105,000 CAD / year
- Full-time
The Executive Assistant, Business Process role will be responsible for providing executive and administrative support to select members of the Canadian Leadership Team while serving as a…
Added 4 days ago
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Executive Assistant, Team Lead
BD
Mississauga, ON
- $60,000 to $110,000 CAD / year
- Full-time
Responsible for providing strategic executive support to the Vice President & General Manager and selected Canadian Leadership Team members while serving as the Team Lead for the Executive…
Added 4 days ago
MN
Executive Assistant to Chief Executive Officer
MM NOVA TECH LTD
Vaughan, ON
- Full-time
We are looking for a proactive, highly organised and detail-oriented Executive Assistant to the CEO who can provide executive-level support while also contributing to the company's…
Added 4 days ago
CO
Constituency Assistant: Admin/Front-of-house
Constituency Office of Charles Sousa MP
Mississauga, ON
- Part-time
Summary: Reporting to the General Manager and Member of Parliament, the Constituency Assistant supports the operations of the Member of Parliament’s team from the constituency office by…
Added 4 days ago
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Executive Assistant
Roshel
Brampton, ON
- Full-time
Roshel is seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and project coordination support to senior leadership.
Added 8 days ago
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Executive Assistant to the Founder & CEO
Snaplii
Toronto, ON
- Full-time
As Executive Assistant to the Founder & CEO, your primary responsibility is simple: make the CEO's day run smoother, protect his time, and ensure important things get done.
Added 8 days ago
BG
Executive Assistant, Office of the President
Blue Giant Equipment Corporation
Mississauga, ON
- Full-time
The Executive Assistant, Office of the President provides high-level executive and administrative support to the President and Director, Office of the President, while also providing…
Added 8 days ago
PS
Executive Assistant to Chief Executive Officer
Professional Staffing
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
Our team is hiring on behalf of a client seeking an experienced Executive/Special Assistant to support their CEO.
Added 12 days ago
MN
Executive Assistant
Modern Niagara
Vaughan, ON
- $75,000 to $85,000 CAD / year
- Full-time
The Executive Assistant provides high-level administrative support to the SVP Health & Safety, Chief Information Officer & Data. This role requires exceptional organizational and…
Added 15 days ago
RE
Executive Assistant
Rodan Energy Solutions Inc.
Mississauga, ON
- Full-time
We are seeking an accomplished, highly proactive and always on Executive Assistant to serve as a trusted partner to the CEO and provide high-level support to the Executive Leadership Team.…
Added 16 days ago
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Executive Assistant
Civicon Corporation
Bolton, ON
- Full-time
Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction…
Added 17 days ago
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Executive Assistant to the CEO (English & Mandarin)
Snaplii
Toronto, ON
- $40,000 to $50,000 CAD / year
- Full-time
Added 17 days ago
SC
Executive Assistant to CPO
Sleep Country
Brampton, ON
- Full-time
We have an exciting opportunity for a highly organized, and proactive Executive Assistant to support our Chief People Officer (CPO). The successful candidate will bring exceptional…
Added 18 days ago
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Senior Executive Assistant
PerkinElmer
Woodbridge, ON
- $75,000 to $85,000 CAD / year
- Full-time
The role is hybrid, with approximately three days per week onsite and flexibility around executive travel and business needs.sponsibilities
Added 22 days ago
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Executive Assistant
Sapere
Mississauga, ON
- Full-time
Role Description The Executive Assistant is a full-time, on-site role based in Mississauga, ON, providing high-level administrative support to senior leadership. Day-to-day responsibilities…
Added 24 days ago
NP
Senior Executive Assistant
Northern Primrose Consulting Inc
Mississauga, ON
- $85,000 CAD / year
- Full-time
We are seeking a Senior Executive Assistant to lead executive support for the leadership team. This role will manage the executive’s inbox, calendar, and priorities, own complex travel for…
Added 24 days ago
MR
Executive Assistant
MST Rebar Inc.
Woodbridge, ON
- $60,000 to $70,000 CAD / year
- Full-time
We are looking for a highly organized, proactive and detail-oriented Executive Assistant to be the right hand of our CEO and the person who keeps our office running smoothly. You will…
Added 24 days ago
ES
Executive Assistant, Office of the President
Engineering Search Firm Inc.
Mississauga, ON
- Full-time
Our client, an established manufacturer of material handling equipment, is seeking an Executive Assistant to support the President. Reporting to the Director, Office of the President, you…
Added 25 days ago
BR
Senior Executive Assistant
BJRC Recruiting
Mississauga, ON
- $80,000 to $90,000 CAD / year
- Full-time
Mississauga, ON | Hybrid – 3–4 days in office

Civicon Corporation

Executive Assistant

Bolton, ON, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 27, 2027
Experience: Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Posting language: English
Posted: Oct 29, 2026

Original job description

Executive Assistant

Location: Bolton, Ontario

Reports To: President

Job Type: Full-time, Permanent

About Civicon Corporation

Civicon Corporation is a Canadian construction and civil engineering company headquartered in Bolton, Ontario. Civicon provides construction services across infrastructure, concrete forming, sewer and watermain, industrial, commercial, and civil projects. The company is built on strong relationships, professionalism, safety, and quality workmanship.

About the Role

Civicon Corporation is looking for a highly organized and proactive Executive Assistant to provide administrative, operational, and communication support in a fast-paced construction business environment.

This role is ideal for someone who is professional, detail-oriented, trustworthy, and able to support a business owner with day-to-day priorities. The Executive Assistant will help manage schedules, communications, documents, meetings, follow-ups, and general office coordination. The role will also provide support with basic social media and company marketing tasks, helping promote Civicon’s projects, company updates, and brand presence online.

Key Responsibilities

Executive & Administrative Support

Provide direct administrative support to the President.
Manage calendars, meetings, appointments, and daily scheduling.
Prepare, edit, and organize emails, letters, reports, presentations, and other business documents.
Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners.
Screen and prioritize calls, emails, and requests.
Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items.
Maintain confidential company and executive information with professionalism and discretion.
Assist with travel arrangements, reservations, event planning, and other executive needs.
Organize and maintain digital and physical files.

Business & Office Coordination

Support the President with daily business operations and administrative priorities.
Track outstanding items, deadlines, approvals, and follow-ups.
Assist with coordinating documents for projects, vendors, clients, and internal departments.
Communicate with staff, management, and external contacts in a professional manner.
Help prepare information for meetings, proposals, company updates, and presentations.
Support general office administration as needed.

Social Media & Marketing Support

Assist with creating and posting basic social media content for platforms such as LinkedIn.
Help collect project photos, company updates, employee highlights, and event content.
Work with internal teams to gather information for posts and marketing materials.
Draft captions and simple company announcements.
Help maintain a professional and consistent company brand online.
Support website or marketing updates when required.
Coordinate with external marketing vendors, photographers, or designers when needed.

Qualifications

Minimum 3–5 years of experience as an Executive Assistant, Administrative Assistant, Office Coordinator, or similar role.
Previous experience supporting a President, business owner, senior executive, or leadership team is strongly preferred.
Post-secondary education in Business Administration, Office Administration, Communications, Marketing, or a related field is preferred.
Experience working in a small-to-medium-sized business is considered an asset.
Experience in the construction, civil, engineering, trades, or related industry is an asset but not required.
Strong experience managing calendars, scheduling meetings, preparing documents, and handling executive-level follow-ups.
Excellent written and verbal communication skills.
Strong organizational and time-management skills with the ability to manage multiple priorities.
High level of professionalism, discretion, and confidentiality.
Strong attention to detail and ability to work independently with minimal supervision.
Proficient with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Basic knowledge or hands-on experience with social media platforms, including LinkedIn, Instagram, and Facebook.
Experience creating simple social media posts, captions, company announcements, or marketing content is an asset.
Valid driver’s licence and access to a vehicle is an asset, depending on business needs.

Skills & Competencies

Strong communication skills
Discretion and confidentiality
Organization and follow-up
Problem-solving
Professionalism
Attention to detail
Adaptability
Social media awareness
Ability to take initiative
Strong judgment and discretion

Apply on LinkedIn About employer

More about this job

Responsibilities

Provide direct administrative and operational support to the President, including managing schedules, communications, documents, meetings, follow-ups, and confidential information. Coordinate office and business activities and assist with social media content, company updates, and marketing tasks.

Requirements

Requires 3–5 years of experience in an executive assistant, administrative assistant, office coordinator, or similar role; experience supporting a senior leader is strongly preferred. Candidates should have strong organizational, communication, discretion, and follow-up skills, proficiency with Microsoft Office, and basic social media knowledge; related post-secondary education is preferred.

Skills

Calendar Management
Meeting Coordination
Executive Support
Business Communication
Document Preparation
Organization and Follow-Up
Confidentiality
Time Management
Attention to Detail
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
Social Media Content

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Meeting Coordination
Executive Scheduling
Document Preparation
Email Management
Confidential Information
Office Coordination
Business Operations
Follow-Up Tracking
Microsoft Office
Outlook
Word
Excel
PowerPoint
Microsoft Teams
LinkedIn
Instagram
Facebook
Social Media Content
Marketing Materials
Construction
Civil Engineering
Infrastructure
Project Coordination
Vendor Coordination
Event Planning

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