At Clark Builders, we’re more than a construction company - we’re purpose driven partners committed to building stronger communities. Serving institutional, commercial, and industrial clients across Western and Northern Canada since 1974, we bring a relationship-based approach, deep expertise, and a commitment to safety, innovation, and sustainability to everything we do. As part of the Turner Construction family, we offer the personalized culture of a local team with the strength of a global leader. Learn more about our Purpose and what drives us by visiting our Who We Are page.
Position Description:
The Site Administrator (Administrative Assistant - Project) conducts daily administrative tasks and provides administrative support to a construction site project-based team.
This role will be based on the Sturgeon Data Center project site located just outside of Fort Saskatchewan, Alberta.
Essential Duties & Key Responsibilities:
- Provide professional customer service and positive interactions while providing administrative services to construction site project-based team.
- Manage day-to-day administrative tasks, including document preparation and distribution, digital file management, contact list updates, invoice processing, supply and business card ordering, and other general office support.
- Provide day-to-day administrative support to the Field Operations Manager / Teams.
- Maintain field staffing, manpower, and crew assignment records.
- Coordinate onboarding, transfers, and offboarding of field personnel.
- Track training, certifications, orientations, and other workforce requirements.
- Assist with timesheets, payroll documentation, expenses, and field personnel records.
- Coordinate meetings, schedules, travel, and field communications.
- Prepare and maintain reports, spreadsheets, correspondence, and operational documentation.
- Support mobilization and demobilization of field staff.
- Act as an administrative liaison between Field Operations, project teams, HR, payroll, and other departments under the direction of the Administrative Manager.
- Coordinate workstation and desk assignments for new and transferring Frost team members moving to site.
- Coordinate with IT, Facilities, and other support functions to ensure new field personnel have required equipment.
- Monitor and maintain site office supplies and stationery.
- Assist with field events, meetings, communications, and other site coordination activities as required.
- Maintain project calendars, contacts, organizational and seating charts, filing systems, and other project-specific administrative tools and resources.
- Coordinate project meetings and site logistics, including agendas, conference rooms, access and parking requirements, visitor protocols, and meeting minutes as needed.
- Prepare project correspondence, presentations, and other communications, and respond to general office inquiries with appropriate follow-up or escalation.
- Support project staff orientations and workplace transitions and assist with resolving or coordinating onsite administrative and technology-related needs.
- Foster positive, professional relationships with project teams, owners, Joint Venture Partners, vendors, and other stakeholders while supporting company culture, values, and DE&I initiatives.
- Identify opportunities to improve administrative processes and team effectiveness and support special projects and other duties as assigned.
Qualifications:
- High School Diploma or GED and minimum of 1 year of relevant administrative assistant experience in construction, or other related industry, required
- College degree and/or relevant administrative skills certification, a plus
- High degree of detail, accuracy, and organizational skills
- Maintain confidential information
- Work with some direction and oversight, and as part of team
- Approachable, proactive, positive, and professional attitude
- Professional verbal communication and written business communication skills
- Able to conduct research and proofread
- Exhibit active listening skills and follow through on commitments
- Good judgment to solve problems, escalate issues, and request prioritization of responsibilities
- Proficient computer and data entry skills, Microsoft suite of applications, collaborative meeting platforms, and general office equipment
- Commissioned Notary Public, a plus
Ready to build your career with us? Apply now and join a team that’s making a real impact.
Recruitment Fraud Alert
Clark Builders Group of Companies (CBGOC) is aware of fraudulent job offers and interview requests falsely made in our name, targeting international job seekers. These scams aim to collect money or personal information and are not authorized by CBGOC. We never send unsolicited job offers, request payment at any stage of hiring, or ask for personal information before a formal offer is accepted. We urge all applicants to verify the legitimacy of any recruitment communication and report suspicious activity to the appropriate authorities.
