The Office Administrator serves as the first point of contact for the office while managing reception duties and boardroom bookings. They also provide essential support to the accounting team by processing invoices, managing accounts payable/receivable, and maintaining financial documentation.

Requirements

Candidates must have a high school diploma and 1-3 years of experience in an administrative or accounting clerk role. Proficiency in Microsoft Office is required, with familiarity in QuickBooks considered an asset.

Experience

0 to 2 years

Education

high school

Working hours

40 hours per week

Job type

Full-time

Work arrangement

On-site

Skills

Reception
Office administration
Invoice entry
Accounts payable
Accounts receivable
Microsoft Office
Outlook
Word
Excel
QuickBooks
Data entry
Communication
Organization
Multitasking
Customer service

Benefits

Competitive pay
Supportive team environment
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Office Administrator
Reception
Accounting Clerk
Invoice Entry
Accounts Payable
Accounts Receivable
Microsoft Office
Outlook
Word
Excel
QuickBooks
Data Entry
Administrative Support
Food Manufacturing
Markham
Financial Documentation
Bank Reconciliation
Customer Service
Vendor Management
Office Supplies

Original job description

Office Administrator September 2026

At Classic, we want to fuel everyone with high quality food while adding a touch of class. Over the past 40+ years, we’ve seen this mission spread across Canada, people tasting our passion in every bite. Now, we are a food solutions group and Canada’s leading prepared food company, active in grocery store chains, supermarkets, conveniences, micro-markets, colleges and universities, health-care facilities, corporate offices, and food service venues.

Classic has grown from operating a single coffee truck to owning CFIA, HACCP, SQF Edition 9, US FDA and Halal certified food manufacturing facilities that create frozen and fresh ready-to-eat and heat items. Classic brands provides customers with high quality food options that are handcrafted, carefully prepared and responsibly sourced for your shipment or delivery. The Classic Group of Companies includes five unique food brands: Classic Touch Foods, Passion Fresh Foods, Classique Catering, Riviera Catering, and Classic Cuisine.

About the Role:

Location: Markham, ON

The Office Administrator serves as the first point of contact for our office while providing day-to-day support to our accounting team, including invoice entry, accounts payable/receivable assistance, and general office administration. This role suits someone with a polished, professional manner who is equally comfortable managing front-desk responsibilities and working with financial documents.

What You Will Be Doing:

Reception & Front Desk

· Greet visitors, clients, and vendors in a professional and welcoming manner

· Answer, screen, and direct incoming phone calls and emails

· Receive and distribute incoming mail, courier packages, and deliveries

· Maintain a tidy, organized reception area, and order office and kitchen supplies

· Schedule meetings, appointments, and boardroom bookings

Accounting Clerk Support

· Enter and code vendor invoices and expense receipts

· Assist with accounts payable and accounts receivable processing

· Prepare and send customer invoices, and follow up on outstanding balances

· Match invoices to purchase orders/packing slips and assist with vendor payments

· Support bank and credit card statement reconciliations

· Maintain organized digital and physical filing of financial documents

· Assist with month-end document preparation for the accounting team

General Administrative Support

· Prepare correspondence, reports, and internal documents

· Handle sensitive information with discretion and confidentiality

· Perform other administrative duties as assigned

At a Minimum, You Have…

· High school diploma required; a certificate or diploma in Accounting, Business, or Office Administration is an asset

· 1-3 years of experience in a receptionist, administrative, or accounting clerk role

· Proficiency with Microsoft Office (Outlook, Word, Excel); familiarity with QuickBooks is an asset

· A friendly, professional phone and in-person manner

· Strong attention to detail and accuracy in data entry

· Good organizational skills and the ability to multitask in a busy office

What You’ll Get In Return…

· Competitive pay based on experience

· The opportunity to build skills across both office administration and accounting

· A supportive, collaborative team environment

· Room to learn and grow within a well-established group of companies

· Work with a friendly, hard-working team

Compensation & Schedule

Monday to Friday, full-time hours

Work Location: Markham, ON

Salary: Depends on experience

Start Date: Flexible

We are an equal opportunity employer and welcome applications from all qualified individuals. We are pleased to accommodate individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). Accommodations are available on request for candidates taking part in all aspects of the selection process.

If this sounds like you, please click the "Apply Now" button. If this role doesn't quite match what you're looking for, but you'd like to know more about joining the Classic Group team, please visit our Jobs page to view our other vacancies. We'd love to hear from you!

Apply by Oct 17, 2026

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