Full-Cycle Bookkeeper and Inventory Manager
Company: CLEAR Inc.
Position: Full-Cycle Bookkeeper and Inventory Manager
Employment Type: Full-Time
Salary: CAD $75,000 per year
Reports To: Head of Finance
Position Overview
CLEAR Inc. is seeking an organized, dependable, and detail-oriented Full-Cycle Bookkeeper and Inventory Manager to manage the company’s day-to-day accounting activities and maintain complete and accurate financial records.
The Full-Cycle Bookkeeper and Inventory Manager will be responsible for accounts payable, accounts receivable, inventory accounting and tracking, bank and credit card reconciliations, transaction recording, supporting documentation, and month-end preparation. The successful candidate must be comfortable managing multiple accounts and entities, following up on outstanding items, and maintaining well-organized accounting and inventory records.
This is a hands-on position requiring accuracy, accountability, sound judgment, and the ability to complete recurring financial tasks independently and on schedule.
Key Responsibilities
Accounts Payable
- Review and record vendor invoices in the accounting system.
- Prepare weekly payment schedules for management approval.
- Maintain vendor records, statements, contracts, payment details, and tax documentation.
- Respond to vendor inquiries and resolve payment issues promptly.
Accounts Receivable
- Prepare and issue customer invoices in accordance with contracts and approved commercial terms.
- Maintain an up-to-date accounts receivable aging report.
- Track deposits, retainers, deferred revenue, recurring billings, and other customer payment arrangements.
- Identify collection issues and escalate material concerns to the Head of Finance.
Inventory Management and Accounting
- Record inventory purchases, receipts, transfers, allocations, installations, returns, write-offs, and other inventory movements.
- Track inventory by product, location, project, customer, and legal entity, as applicable.
- Coordinate and document periodic physical inventory counts.
- Investigate and report inventory discrepancies, missing equipment, damaged items, and unrecorded movements.
- Assist with calculating and recording inventory costs, cost of goods sold, write-downs, and inventory adjustments.
Banking and Reconciliations
- Record all bank, credit-card, loan, and inter-company transactions.
- Reconcile bank and credit-card accounts monthly.
- Assist with cash-flow tracking and short-term payment planning.
- Maintain schedules for loans, shareholder advances, prepaid expenses, deposits, inventory, and other balance-sheet accounts.
General Bookkeeping and Month-End Support
- Maintain accurate and current general ledgers for all assigned entities.
- Maintain supporting schedules for key balance-sheet and income-statement accounts.
- Prepare month-end reconciliation files and supporting documentation.
- Assist the Head of Finance and external accountants with monthly, quarterly, and year-end reporting.
- Provide information required for tax returns, audits, reviews, and government filings.
Payroll and Expense Administration
- Review employee expense reports and supporting receipts.
- Confirm expenses comply with company policies and have the required approvals.
Required Qualifications
- Diploma or degree in accounting, bookkeeping, finance, business administration, or a related field.
- 3+ years of relevant bookkeeping or accounting experience.
- Strong working knowledge of accounts payable, accounts receivable, inventory accounting, bank reconciliations, general-ledger accounting, and month-end procedures.
- Experience using QuickBooks Online or a comparable accounting platform.
- Experience maintaining records for multiple companies or related entities is an asset.
- Experience with inventory, equipment procurement, recurring revenue, deferred revenue, construction, real estate, or service-based businesses is an asset.
Core Competencies
- Exceptional accuracy and attention to detail.
- Strong organization and document-management skills.
- Ability to prioritize recurring deadlines and manage multiple entities.
- Professional and persistent communication regarding collections, missing documentation, approvals, and inventory discrepancies.
- Sound judgment and discretion when handling confidential financial information.
- Clear written and verbal communication skills.
- Ability to collaborate effectively with Finance, Operations, Sales, vendors, and project teams.
What We Offer
- Annual salary of CAD $75,000.
- An opportunity to work with a growing and innovative company.
- Broad exposure to accounting across multiple business activities.
- A collaborative environment with direct access to senior management.
- The opportunity to improve and develop the company’s accounting and inventory-management processes and controls.
CLEAR Inc. is committed to providing an inclusive workplace. We thank all applicants for their interest; however, only candidates selected for an interview will be contacted.
