Executive assistant jobs in Canada (862 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 7, 2026

Hiring at a glance

View jobs

Open jobs: 862
Employers: 580

Advertised starting pay

Average starting payCAD / year: $71,471Across 126 listings
Average starting payCAD / hour: $34.21Across 45 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 30%255 listings
On-site: 69%595 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (19), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

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Added 16 days ago
KS
Executive Assistant
Kelly Services (Canada), Ltd.
Toronto, ON
- Full-time
Our client, located in downtown Toronto, is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support a busy CEO and team in a small, collaborative office…
Added 16 days ago
UF
Executive Assistant, Integrated Philanthropy
UJA Federation of Greater Toronto
Toronto, ON · North York, Ontario
- Full-time
Added 16 days ago
RB
Executive Assistant
Royal Bank of Canada
Toronto, ON
- Full-time
As the Executive Assistant supporting Integrated Markets, Regional Vice President, Toronto North Market and Regional Vice President, Toronto Downtown Market, you will provide in-depth…
Added 16 days ago
SO
Executive Administrative Assistant
Spirit Omega Inc.
Oshawa, ON
- Contract
· Coordinate executive meetings, conferences, travel, and accommodations, including agendas, minutes, briefing packages, attendance, audiovisual needs, and required approvals.
Added 16 days ago
SE
Executive Assistant/ Assistant exécutif – Opérations AGT
Siemens Energy
Montreal, QC
- Full-time
In this role, you will provide high-level executive and business coordination support to senior leaders and stakeholders, helping ensure effective communication, meeting preparation,…
Added 16 days ago
Executive Assistant – Civil & Infrastructure
Pomerleau
Montreal, QC
As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will…
Added 16 days ago
R
Executive Assistant
RBC
Toronto, ON
- Full-time
As the Executive Assistant supporting Integrated Markets, Regional Vice President, Toronto North Market and Regional Vice President, Toronto Downtown Market, you will provide in-depth…
Added 16 days ago
BL
Executive Assistant
BC Legal Management Association
Vancouver, BC
- Other
Added 16 days ago
MS
executive assistant
Maple Supply Chain Management Inc.
Markham, ON
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 16 days ago
SR
Executive Assistant
Swim Recruiting
Vancouver, BC
- $60,000 to $90,000 CAD / year
- Full-time
Our client is seeking a new Executive Assistant to join their high-performance, tight-knit, and fun-loving team of professionals. This is a fantastic career opportunity for someone who is…
Added 16 days ago
HH
Executive Assistant
Hamilton Health Sciences
Hamilton, ON
- Full-time
The Executive Assistant will provide full administrative support to the Vice President, Oncology, Site Executive Juravinski Hospital & Cancer Centre and Regional Vice President, Ontario…
Added 16 days ago
HP
Executive Assistant
Hariri Pontarini Architects
Toronto, ON
- Full-time
Added 16 days ago
S
Executive Assistant
SaskCulture
Saskatoon, SK
- Full-time
The Executive Assistant provides confidential administrative support to the Chief Executive Officer (CEO) and the Leadership Team at Nutrien Wonderhub, keeping the of
Added 16 days ago
NP
Senior Executive Assistant
Northern Primrose Consulting Inc
Mississauga, ON
- $85,000 CAD / year
- Full-time
Added 16 days ago
FN
Executive Assistant
First Nations Health Authority
Chilliwack, BC
- Full-time
Added 17 days ago
FH
Food & Beverage Executive Assistant (Maternity Coverage – 12 Months)
Fairmont Hotels & Resorts
Jasper, AB
- Temporary
Added 17 days ago
M
Executive Assistant
Miru
Vancouver, BC
- $90,000 to $110,000 CAD / year
- Full-time
…comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary…
Added 17 days ago
MR
Executive Assistant
MST Rebar Inc.
Woodbridge, ON
- $60,000 to $70,000 CAD / year
- Full-time
Added 17 days ago
A
Food & Beverage Executive Assistant (Maternity Coverage – 12 Months)
AccorHotel
Jasper, AB
- Full-time
Added 17 days ago
RC
Executive Assistant - Corporate Services and Human Resources
Renfrew County District School Board
Pembroke, ON
- Full-time
Added 17 days ago
K
Executive Assistant, Tax
KPMG
ON · Toronto, Ontario
- Full-time
Added 17 days ago
LB
Executive Assistant
Luann Bagg Staffing Inc.
Toronto, ON · Greater Toronto Area, Canada
- $73,000 to $78,000 CAD / year
- Full-time
Added 17 days ago
WB
Executive Assistant to the CEO & Corporate Secretary
Women Building Futures Society
Edmonton, AB
- Full-time
Added 17 days ago
AT
Executive Assistant
AY Talent
Montreal, QC
- $70,000 to $85,000 CAD / year
- Full-time
Added 17 days ago
C
Executive Assistant to the CEO & COO
cmi
Calgary, AB
- Full-time
At cmi, we're looking for an exceptional Executive Assistant who brings more than outstanding administrative skills. We're looking for a trusted partner who thrives on creating order,…

CNA Insurance

Executive Assistant and Office Administrator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 5 years of administrative experience, preferably including senior-level or executive support.
Posting language: English
Posted: Oct 20, 2026

Original job description

You have a clear vision of where your career can go. And we have the leadership to help you get there. At CNA, we strive to create a culture in which people know they matter and are part of something important, ensuring the abilities of all employees are used to their fullest potential.

The Executive Assistant & Office Administrator is responsible for supporting their assigned executives and is the primary point of contact for employees, visitors, vendors, and external business partners, ensuring a professional and welcoming office environment. They provide comprehensive administrative support to the branch while overseeing the day-to-day operations of the office.

The role manages reception, office facilities, security access, mail and courier services, supplies, vendor relationships, and administrative payment processes. The successful candidate will be proactive, highly organized, service-oriented, and comfortable balancing executive priorities with hands-on office management responsibilities.

JOB DESCRIPTION:

Key Responsibilities

Responsible for calendar management, end-to-end travel arrangements, expense administration and available as backup to support other executive assistants.
Serve as the primary reception contact, greeting visitors, answering and directing calls, and responding to general inquiries.
Coordinate meetings, events, catering, boardrooms, and other logistical requirements.
Oversee day-to-day office operations, including supplies, facilities, property maintenance, security access, and relationships with building management and vendors.
Coordinate incoming and outgoing mail, couriers, packages, and business documents.
Support invoice processing, vendor administration, cheque handling, and other routine financial administration.
Coordinate employee workplace needs, including access cards, business cards, nameplates, supplies, and office communications.
Maintain accurate files and records and provide support for special projects and other administrative initiatives as required.
Assist with other executive assistants to provide administrative support to senior leadership, meeting coordination, correspondence, presentations, reports, and confidential materials.
Ad hoc responsibilities as they arise.

Required Education

Post-secondary education in Business Administration, Office Administration, or a related field preferred.
Equivalent combination of education and relevant experience will be considered.

Required Skills & Experience

Minimum 5 years of administrative experience, preferably including senior-level or executive support.
Strong organizational and time-management skills with the ability to manage competing priorities.
Excellent written, verbal, interpersonal, and customer-service skills.
Demonstrated professionalism, discretion, sound judgment, and ability to handle confidential information.
Proactive and resourceful with strong problem-solving skills and attention to detail.
Ability to work independently while collaborating effectively with employees, leaders, vendors, and external partners.
Strong proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
Experience coordinating office operations, facilities, vendors, meetings, and workplace services is an asset.
Knowledge of the insurance or financial-services industry is an asset

At CNA, we are committed to providing equal employment opportunities to all employees and applicants. It is our policy to provide equal employment opportunities to employees and applicants based on job-related qualifications and ability to perform a job. If you require an accommodation during the hiring process or upon hire, please inform Human Resources. If a selected applicant requests accommodation during the recruitment process, CNA will consult with the applicant in order to provide suitable accommodation that takes into account the applicant’s accessibility needs.

Apply About employer

More about this job

Responsibilities

The Executive Assistant and Office Administrator provides comprehensive administrative support to senior leadership, including calendar management, travel arrangements, and meeting coordination. Additionally, they oversee daily office operations, including facilities management, vendor relations, and reception duties.

Requirements

Candidates should have at least 5 years of administrative experience, preferably in an executive support capacity. Proficiency in Microsoft Office Suite and strong organizational, communication, and problem-solving skills are required.

Skills

Calendar management
Travel arrangements
Expense administration
Reception
Office operations
Facilities management
Vendor management
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Administrative support
Communication
Time management
Problem-solving
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Office Administrator
Administrative Support
Calendar Management
Travel Arrangements
Expense Administration
Reception
Facilities Management
Vendor Relations
Security Access
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Insurance Industry
Financial Services
Office Operations
Logistics
Invoice Processing
Confidentiality
Professionalism
Time Management
Problem-solving
Customer Service
Business Administration

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