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Coal Mine Theatre

Development Officer

Toronto, ON, Canada

Hybrid

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Workplace: Hybrid
Apply by: Apr 27, 2027
Posting language: English
Posted: Oct 29, 2026

Original job description

Reports to: Co-Founder and Artistic Director

Works closely with: General Manager, Board of Directors

Status: Part-time Contract - 60% FTE (3 days a week)

Location: Hybrid

Compensation: $40,000 - $50,000

About Coal Mine Theatre

Coal Mine Theatre, founded in 2015 by Diana Bentley and Ted Dykstra, is one of Toronto’s most acclaimed theatres. It presents award-winning scripts from Canada and around the world in an intimate, flexible black-box space on the Danforth, with well-known and up-and-coming artists. Its shows often sell out and get extended runs, and it has earned 60 Dora Mavor Award nominations (13 wins) and 9 Toronto Theatre Critics Awards. Known for excellence, risk-taking, and “mini theatre, massive talent,” Coal Mine has grown quickly and is now building the people, systems, and practices to sustain its success. Fundraising has been led personally by Ted Dykstra, the Artistic Director. As Coal Mine’s first dedicated fundraising role, the Development Officer will work closely with Ted to both raise funds and steward donors.

Position Summary

The Development Officer will assist in building and running a professional, donor-centred fundraising program, including 1) renewing and growing annual giving; 2) supporting the Artistic Director in securing major gifts tied to enhanced programming and the strategic plan; 3) and designing a stewardship plan that makes every donor feel valued and informed about the impact of their support. This is a hands-on role for someone who is as comfortable writing a thoughtful thank-you note as sitting in a major donor meeting.

Key Responsibilities

1. Annual Giving (approx. 40%)

Plan and run the annual giving program, including the annual appeal, season-launch and year-end campaigns, and Wall of Fame recognition levels
Renewal: manage a donor renewal calendar and personalized renewal outreach, with particular attention to the loyal core of multi-year donors
Win-back: design and run campaigns to re-engage lapsed donors, referencing the productions and moments that first connected them to Coal Mine
Acquisition: convert subscribers, ticket buyers, and neighbourhood patrons into first-time donors through segmented, data-informed appeals, and events such as the Salon, and in-theatre and digital asks
Write and coordinate appeal copy, email, and social media content in partnership with marketing
Work with the Artistic Director and the Board to set annual giving goals and track renewal rate, average gift, upgrade, and acquisition results, with quarterly reporting

2. Major Gifts (approx. 35%)

Support the Artistic Director in identifying, qualifying, cultivating, soliciting, and closing major gifts that advance enhanced programming and the priorities of the strategic plan
Maintain a managed pipeline of major gift prospects using moves management, including prospect research, assigned solicitors, and solicitation plans
Prepare briefing notes, proposals, and pledge agreements; attend donor meetings and calls alongside the Artistic Director and Board members as needed
Develop and refine the Case for Support and funding priorities, tailoring materials for individual donors and prospects
Identify upgrade opportunities within the existing donor base and partner with Board members on introductions and peer-to-peer asks

3. Donor Stewardship (approx. 20%)

Develop and implement a comprehensive stewardship plan for all annual and major donors, with clear tiers, timelines, and ad-hoc responsibilities for the Artistic Director, Board members, and General Manager
Communication: create deliberate, personal touchpoints throughout the year, including prompt, personalized thank-you letters, calls, and updates from artists and the Artistic Director
In-person engagement: donor meetings, behind-the-scenes opportunities, rehearsal and artist access, and a donor event calendar
Recognition: manage the Wall of Fame program and website acknowledgment, and recognition in line with the theatre’s policies and donor wishes
Impact reporting: produce an annual report to donors showing how their giving made a meaningful difference at the theatre
Track stewardship activity so no donor is missed, and measure retention and donor satisfaction

4. Operations and Administration (approx. 5%)

Maintain accurate donor records in the donor database, following data entry standards, and ensure timely, compliant tax receipting and gift processing
Support grant and sponsorship efforts as capacity allows, and help the Board and Artistic Director with fundraising events
Contribute to fundraising policies, including gift acceptance and donor recognition

Qualifications

Required

Three or more years of experience in fundraising or development, ideally in the arts or another non-profit setting
Demonstrated success in annual giving, including renewal, acquisition, and lapsed donor work
Experience supporting major gift solicitation or comfort building toward it, with a strong, relationship-first approach
Excellent writing and communication skills, with an ability to tell a compelling story about the work on stage
Proficiency with a donor database or CRM and enthusiasm for helping implement an integrated ticketing and fundraising systemHas an entrepreneurial mindset, takes initiative and is a self-starter
Strong work ethic and willingness to become immersed in the life of the theatre
Strong organization, attention to detail, and the ability to manage many donors and deadlines independently
Discretion and professionalism with confidential donor information
Availability for some evenings and weekends, as needed, including performances and donor events
Other duties, as assigned

Valued

A love of theatre and an understanding of the Toronto arts community
Knowledge of CRA charitable receipting rules
CFRE certification or a willingness to pursue it
Experience with prospect research and moves management
Community connections that help broaden Coal Mine’s donor base

What We Offer

The chance to build a development program from the ground up at one of Toronto’s most admired small theatres
Close collaboration with the Artistic Director, Board, and a passionate community of donors and artists
60% FTE - 3 days a week - hybrid work; salary range of $40,000 - $50,000 for 3 days a week

How to Apply

Please send a resume and a cover letter describing why you are interested in this role and a fundraising success you are proud of to submissions@coalminetheatre.com by November 25. We thank all applicants; only those selected for an interview will be contacted.

Coal Mine Theatre commits to presenting artists and stories that reflect Toronto’s diverse communities, and to creating opportunities for historically underrepresented and marginalized people. It believes the best art comes from a range of backgrounds and perspectives.

The theatre will:

Keep its stage and workplace welcoming, with no discrimination and with hiring and casting based on merit.
Widen recruitment, mentorship and training, and pursue funding that expands access.
Improve venue accessibility and reach more diverse audiences.
Regularly review the diversity of its team, Board and programming.

Apply About employer

More about this job

Responsibilities

Build and manage Coal Mine Theatre’s annual giving program, including donor renewal, acquisition, lapsed-donor outreach, and major-gift support. Develop donor stewardship and recognition activities, maintain accurate fundraising records, and support related events, grants, and sponsorship efforts.

Requirements

Applicants must have at least three years of fundraising or development experience, ideally in the arts or nonprofit sector, with demonstrated annual-giving success and experience supporting major gifts or readiness to develop that capability. Strong writing, communication, organization, CRM skills, discretion, and availability for some evenings and weekends are required; no education requirement is specified.

Skills

Annual Giving
Donor Renewal
Donor Acquisition
Lapsed Donor Re-engagement
Major Gifts
Donor Stewardship
Fundraising
Moves Management
Prospect Research
Grant Writing
Sponsorship
Donor Database Management
CRM Proficiency
Fundraising Communications
Donor Relations
Gift Processing

Visa sponsorship

Not detected in the job text

Keywords

Annual Giving
Major Gifts
Donor Stewardship
Donor Renewal
Donor Acquisition
Lapsed Donor Re-engagement
Moves Management
Prospect Research
Case for Support
Fundraising
Donor Relations
Donor Database
CRM
Data-informed Appeals
Tax Receipting
Gift Processing
Grant Writing
Sponsorship
Fundraising Events
Board Engagement
Arts Fundraising
Performing Arts
Donor Recognition
Impact Reporting
Fundraising Communications

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