Since 1958, Cole International has been a leader in logistics, providing seamless customs brokerage, freight forwarding, and trade consulting services. We are proud to serve clients across Canada, the U.S., and globally, ensuring their goods - and businesses - stay on the move. As part of our team, you'll contribute to a trusted and innovative company known for our people and personalized solutions.
Why You'll Love This Role
As an Administrative Assistant, you will be the welcoming face and voice of Cole International. This role offers a blend of administrative responsibilities and the opportunity to interact with various stakeholders, ensuring a smooth and professional environment for both employees and visitors. If you enjoy being part of a dynamic team that values trust, collaboration, and service, this is the place for you.
What We Offer
- Competitive salary and benefits package
- Growth opportunities within a well-established and expanding company
- A positive, family-like work environment that emphasizes teamwork
- Ongoing support and training to help you succeed and develop your skills
What You'll Do
- Welcome and Direct Visitors: Greet, assist, and direct visitors with a professional and friendly attitude
- Answer and Route Calls: Manage inbound calls, taking messages and redirecting as needed to ensure excellent communication
- Office Coordination: Assist in scheduling appointments, organizing meetings, and maintaining the reception area
- Correspondence Management: Distribute mail, dispatch couriers, and manage office supplies to keep operations running smoothly
- Security Awareness: Monitor visitor access and ensure security protocols are followed
- Administrative Support: Type forms, letters, and memos, and assist with payment processing and document management
What You'll Bring
- High school diploma or equivalent, with 1-2 years of experience in a receptionist or similar administrative role
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Excellent communication and interpersonal skills, with a strong customer service orientation
- Ability to manage multiple tasks with attention to detail and accuracy
- A team-player mentality with a positive, can-do attitude
- Comfortable working independently, with strong problem-solving skills
Join Our Team
If you’re ready to take on a key role in supporting our office and making an impact at Cole International, we’d love to hear from you! When applying, be sure to include the hashtag
#ColeCareers in your submission.
