NOW HIRING
Office Manager
New Westminster, BC
Position Type: Full Time
Term: Permanent
Location: New Westminster, BC
Reports To: President & CEO
ORGANIZATIONAL OVERVIEW
General
The Construction Labour Relations Association of BC (CLR) was established in 1969 with the objective of bringing labour relations stability and security to contractors in BC's unionized construction sector. Today, CLR continues to provide a unified voice that is essential to negotiating the most favourable agreements for its members and the industry.
In addition to Labour Relations, CLR has expanded its mandate to include a full range of Health & Safety products and services. Human Resources services continue to grow as well, including the Better SuperVision program for construction foremen and supervisors, and administration of a Drug & Alcohol testing program.
Governance
CLR is governed by a board of directors comprised of 13 member contractors, plus a council of approximately 65 contractors representing all trade sectors within the Association and all geographical regions of the province, providing them the opportunity of participating in Association policy-making or industry negotiations.
Vision
Long-term viability and success for the unionized construction sector
Mission
To support our members and the unionized construction industry through bargaining, advocacy, promotion, and member services
For more information on our association: www.clra-bc.com
THE OPPORTUNITY
We are looking for a permanent, full-time team member to fill the position of Office Manager, reporting to the President & CEO. In this position you will be expected to provide key administrative support to the CLR operations staff team, the board of directors, our members and partners, and the organization in general.
We are seeking a new member to join our exceptional team. If you:
- meet at least the minimum requirements listed in the position description,
- have a proven track record of building trust and collaborative relationships,
- possess leadership and rational judgement skills,
- are capable of effective time management,
- are highly organized and excel in multi-tasking,
- are open minded and fair, with well-honed listening and interpersonal skills,
then this may be a great opportunity for you.
SPECIFIC RESPONSIBILITIES
See Position Description.
SALARY
CLR offers a competitive total compensation package including base salary, benefits, and employer matching RRSP plan. The base salary range for this position is between $70,000-$80,000 per year depending on the experience of the successful candidate.
HOW TO APPLY
If you feel you are qualified for this role, please submit your resume to recruiting@clra-bc.com quoting "Office Manager" in the subject line.
Only candidates who are most qualified for the position will be contacted.
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POSITION DESCRIPTION
Job Title: Office Manager
Position Type: Full Time
Length/Term of position: Permanent
Location: CLR office at: 97 – Sixth Street, New Westminster, BC (or wherever else the employer may choose to locate the company office)
Travel Required: Employees are expected to travel as required
- Employees must have vehicle and valid class 5 driver's license (unrestricted)
Reports to: President & CEO
Receives Work Direction from (if different from above):
- Committees the Office Manager may be assigned to
Time Commitment:
- Additional time may be required from time to time in evenings and on weekends.
Salary:
- CLR offers a competitive total compensation package including base salary, benefits, and employer matching RRSP plan. The base salary range for this position is between $70,000-$80,000 per year depending on the experience of the successful candidate.
Application Deadline:
PURPOSE OF POSITION
This position is responsible for supporting CLR operations by maintaining the office and its systems.
KEY ROLES & RESPONSIBILITIES
General Office Duties:
- Receive and assign general enquiries to appropriate staff for response.
- General administrative and reception activities as required.
Systems:
- Maintain and recommend/facilitate improvements to CLR databases.
- Work with CLR staff on maintenance/posting/improvements to the CLR website and related content.
- Work with CLR staff and external IT consultants to ensure effective and efficient internal IT operations and facilitate resolution on any issues that may arise.
President & CEO:
- Provide administrative support to the President & CEO including facilitating meeting and travel arrangements, event registrations, preparing and disseminating correspondence, and other duties as may be assigned.
- May assist other CLR staff with similar needs subject to workload and direction from the President & CEO.
Board of Directors:
- Provide administrative support for the Board of Directors including:
- Organizing and attending meetings.
- Preparing and disseminating agendas, meeting materials and minutes.
- Handling meeting details and logistics.
- Assisting with event registrations and travel arrangements.
Council:
- Provide administrative support as required in support of activities related to the Council.
CIHRP (Human Resources Data/WCB):
- Request and process payroll data annually from WorkSafeBC and ensure accuracy and ensure appropriate recording/reporting.
Ratification Process:
- Support the ratification process for members who are signatory to agreements.
New Membership Process:
- Manage the internal processes related to membership changes including updates to appropriate databases.
- Notify BCBCBTU of changes to membership in a timely manner.
CLR Programs & Event Planning:
- Provide administrative, coordination and facilitation support for CLR programs (e.g.: training programs, events, etc).
- Working with an internal team, provide full Event Planning services for all CLR events including leading all planning, logistics, sponsorships, registrations and communication related to the annual CLR golf tournament, AGM and all other current or future events.
- Organize annual CLR Christmas party and any other organizational events.
Facilities:
- Oversee and facilitate resolution of any office maintenance needs.
- May be required to serve on the Strata Council as the CLR representative including all duties associated with that position.
Market Recovery:
- Oversee Market Recovery to ensure it is completed, maintained, issues resolved, and communication is conducted as needed.
- Perform market recovery when needed.
Team contributions:
- Serve on various internal and external committees as assigned by the President & CEO from time to time.
- Assist as required with all CLR related events including planning, participation, and set up / take down.
Supervision:
- Supervise and direct the work of, and coach/mentor, other CLR administrative support staff.
Other duties as required and as assigned by the President & CEO
MINIMUM QUALIFICATIONS & EDUCATIONAL REQUIREMENTS
- At least 10 years related experience in similar positions with demonstrated progressive escalation of administrative responsibilities, including experience in direct supervision of other administrative staff.
- Related degree or diploma is an asset – combination of education and experience may be considered.
PREFERRED SKILLS
- Proficient in all Microsoft Office applications.
- Experience with use of an internal database systems (ie: CRM, electronic filing systems).
- Excellent written and oral communication abilities.
- Comfort with use of internet and social media.
- Able to work independently with little daily supervision.
- Flexible and willing team player.
- Familiarity in environments employing organized labour is an asset.
ADDITIONAL NOTES
Office Manager may delegate some of the listed activities to an Administrative Assistant if one is employed by the Association under the Office Manager's supervision (subject to President & CEO approval).
