Company Description
The County of Grande Prairie builds on its natural environment and the entrepreneurial spirit of its citizens to provide an unmatched quality of life and opportunity for all. We offer a collaborative and dynamic workplace where our values of Respectful, Strategic and Accountable guide our conduct and contribute to a healthy culture.
Job Description
Job Purpose:
This role supports the Financial and Business Planning Services service area by completing financial tasks including reporting and analysis. This role provides high-level administrative support and results-oriented service to the General Manager of Financial and Business Planning Services as required and provides information and assistance to various County staff and external contacts on behalf of the General Manager.
Administrative Support to the Financial and Business Planning Service Area
- Work in a confidential capacity, maintain up-to-date knowledge of the General Manager’s and Service Area’s projects, initiatives, priorities, and relevant issues, in order to assist others in the General Manager’s absence.
- Track and follow up on issues or projects referred by the General Manager and ensure issues are addressed and resolved in a thorough, accurate and timely manner.
- Ensure information is available to enable the General Manager of Financial and Business Planning Services to effectively deal with issues in an informed, productive, and timely manner.
- Compile reports and organize appropriate materials for meetings, conferences, appointments, and interviews.
- Prioritize matters for the General Manager of Financial and Business Planning Services’ attention according to urgency and importance and direct routine matters to the appropriate County staff or respond using own initiative.
- Ensure Council and other task lists are reviewed and updated.
- Meeting coordination including inviting and tracking attendees, confirming meeting space, attending meetings, welcoming meeting attendees and taking meeting minutes.
- Provide high-level administrative support to the Directors of the Financial and Business Planning Services service area.
- Develop and update policies, procedures and administrative procedures for the Financial and Business Planning Services service area as directed by the General Manager of Financial and Business Planning Services.
- Book conferences, make travel arrangements and ensure professional dues are kept current for Financial and Business Planning Services departmental staff as requested.
- Assist with drafting and implementing County Bylaws and Policy in consultation with Legislative Services.
- Anticipate the daily needs of the General Manager, organize and compile daily briefing binders/files of appropriate materials while ensuring security for confidential and restricted documents and information. This includes ensuring that materials required for meetings (e.g. Director’s meeting) are compiled together in advance of meetings.
- Ensure the efficient and effective functioning of General Manager’s office to enable the General Manager to be unencumbered by administrative and technical details.
Qualifications
Education and Experience:
- Diploma or Degree in Business Administration or Accounting.
- Three years’ experience of high-level and progressively responsible administrative and operational support to senior leaders or executive-level teams.
- Understanding of the Municipal Government Act, Municipal workflows and other legislative processes.
- Experience within a local Government environment or a certificate in Local Government Administration would be considered an asset.
- Experience in advanced keyboarding, word processing and other computer applications such as PowerPoint, Microsoft Office Suite, spreadsheets, Internet, social media, etc.
- Experience managing sensitive issues with tact, diplomacy and sound judgment via email, telephone and in person.
- Experience establishing, developing and maintaining high standards and procedures in office administration.
- An equivalent combination of relevant education and experience may be considered.
Knowledge, Skills, Abilities:
- Strong experience handling and securing confidential and sensitive materials.
- Ability to communicate tactfully, clearly, effectively, professionally and exercise mature judgment to deal effectively with staff and the general public.
- Ability to coordinate complex meeting and travel arrangements, often on short notice.
- Ability to keep financial records and prepare reports.
- Excellent communication skills, both verbal and written.
- Superior organizational skills to plan own workload and workload of others.
- Ability to prioritize duties and a high degree of accuracy and detail orientation are essential. Must be able to work through many interruptions within a day and to work with little or no supervision.
- Adapt and remain flexible and positive within a changing environment.
Additional Information
What We Offer
The County of Grande Prairie provides a competitive compensation package, including benefits, paid vacation and participation in the Local Authorities Pension Plan (LAPP). We actively support professional development opportunities and foster an engaging work environment.
Other Perks
- Health and Wellness benefits (myHSA)
- Personal Protective Equipment (PPE) allowance
- County-branded clothing allowance
- Personal fuel card with discounted price
- County campground discount
- Personal cell phone plans
Work Schedule: This permanent full-time position entails a 35-hour work week. Monday to Friday from 8:30 to 4:30, with some overtime as required.
Hourly Pay Rate: $46.79 - $55.04
Posting Closing Date: This posting will be open until November 12, 2026 until 11:59 pm Mountain Time.
As part of the County of Grande Prairie’s commitment to provide a safe and healthy workplace, we encourage and support a scent-free environment.
We thank all applicants for their interest; however, only those selected for an interview will be contacted. Only applications submitted online will be accepted. If you would like to include a cover letter, please combine your resume and cover letter as one document and upload while applying. We do not accept applications sent via email.
The County of Grande Prairie recognizes and values the principles of fair hiring practices. We are committed to a respectful and inclusive workplace and welcome applications from all qualified individuals. Should you require accommodation through any stage of the recruitment process, please contact [email protected] and we will work with you to meet your needs.
- This posting may be used for future vacancies or to fill more than one position
- This posting may be open until a suitable candidate(s) is/are found.
Please note that once your application is complete, you will receive a confirmation email. If we require any additional information we will contact you. Due to the volume of applications received we can only answer questions at the interview stage.
