Administrative assistant jobs in Canada

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Added 4 days ago
DG
Co-op, Administrative Assistant [ Winter 2027]
Doane Grant Thornton LLP
Oakville, ON
- Temporary
That’s why we’re working in a model where teams are required to be together in the office 5 days per week
Added 4 days ago
DG
Co-op, Administrative Assistant [ Winter 2027]
Doane Grant Thornton LLP
Waterloo, ON
- Temporary
That’s why we’re working in a model where teams are required to be together in the office 5 days per week
Added 4 days ago
S
Administrative Assistant
Sedgwick
AB · CAN-Edmonton
- Full-time
PRIMARY PURPOSE: To provide administrative support, including preparing correspondence and reports, filing, and other general office support activities.
Added 4 days ago
Administrative Assistant, Human Resources (Temporary)
Elk Valley Resources
Elkford, BC
Reporting to the Senior Advisor, Human Resources, the Administrative Assistant, Human Resources is responsible for providing support to the Human Resources (HR) department on site.
Added 4 days ago
CG
Administrative Assistant
Canaccord Genuity Group Inc.
Waterloo, ON
- Full-time
Canaccord Genuity Corp., our Canadian operation, is hiring an organized, detail-oriented Administrative Assistant for Silverberg Capital Management in Waterloo. Led by established Senior…
Added 4 days ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 4 days ago
CO
Administrative Assistant III
City of Grande Prairie
Grande Prairie, AB
- Full-time
You must have a proven ability to present yourself in a positive, clear and professional manner
Added 4 days ago
RJ
Administrative Assistant (Evergreen)
Raymond James
Toronto, ON
- Full-time
Reporting to the VP, Administration & Client Services, the Administrative Assistant will be providing in-office support to our trust company. In this role, you will play a crucial part in…
Added 4 days ago
UH
Administrative Assistant III
University Health Network
Toronto, ON
- Full-time
Administrative Assistant III will provide high-level administrative and secretarial support to the Clinical Director overseeing Emergency Department (ED), General Internal Medicine (GIM),…
Added 5 days ago
WI
Administrative Assistant, Supply Chain Management
WSP in Canada
Calgary, AB
- Full-time
Join our Supply Chain Management (SCM) team in Calgary as an Administrative Assistant, Supply Chain Management and play an essential role in delivering an efficient and coordinated…
Added 5 days ago
R
Administrative Assistant - Tanger Outlets Cookstown
RioCan
Innisfil, ON
- Full-time
This role is located at our Tanger Outlets Cookstown in Innisfil. The role provides administrative support and help to ensure smooth day to day operations of the office.
Added 5 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 5 days ago
CO
Admin Assistant City Manager’s Office
City of Delta
Vancouver, BC · City Hall, British Columbia
- Full-time
The City of Delta has an exciting opportunity for a Regular Full-Time Admin Assistant in the City Manager’s Office. We are seeking an enthusiastic, highly organized and resourceful…
Added 5 days ago
CN
Administrative Assistant
Canadian Nuclear Laboratories LTD
Chalk River, ON
- Full-time
Working schedule: Five (5) days per week, seven and a half (7.5) hours per day for a thirty-seven and a half (37.5) hour work week
Added 5 days ago
D
Sterilization/Administrative Assistant - Grasslands Dental Care
dentalcorp
Kamloops, BC · Grasslands Dental Care
- Full-time
Collaborate with administrative and clinical teams to ensure a seamless patient experience.
Added 5 days ago
Office Administrative Assistant
HealthCareersInSask.ca
Regina, SK
Job Description: Provides a wide range of administrative support and coordination of clerical/financial services to a variety of department(s) and/or program(s) and/or facility(ies).
Added 5 days ago
C
Administrative Assistant-Bilingual
CIBC
Quebec, QC · Ste.-Foy, QC
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 5 days ago
IG
Administrative Assistant
IMT Group
Ingersoll, ON
- $54,500 to $75,300 CAD / year
- Full-time
Elevate your expertise with IMT Precision! We are recruiting for an Administrative Assistant to join our team and contribute to the delivery of essential manufacturing solutions with…
Added 5 days ago
MT
Bilingual Administrative Assistant - Professional Journey Office
McCarthy Tétrault LLP
Montreal, QC
- Full-time
We are recruiting for a Bilingual Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a…
Added 5 days ago
MT
Administrative Assistant - Professional Journey Office
McCarthy Tétrault LLP
Toronto, ON
- Full-time
We are recruiting for an Administrative Assistant, Professional Journey Office (PJO) to join our team in our Toronto or Montréal office. The successful candidate must have a minimum of…
Added 5 days ago
IG
Administrative Assistant
Insight Global
Toronto, ON
- $20 to $22 CAD / hour
- Contract
Insight Global is seeking an Administrative Assistant to join one of Canada's top banking institutions for a 6-month contract. The successful candidate will reconcile documents coming into…
Added 5 days ago
R&
Administrative Assistant III
Robertson & Company Ltd.
Quebec, QC
- Contract
Prime Hires is seeking a skilled Administrative Assistant III to join our client in support of an existing vacancy.
Added 5 days ago
C
Administrative Assistant
CIBC
Sidney, BC
- Full-time
You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit
Added 5 days ago
Administrative Assistant, Supply Chain Management
WSP
Calgary, AB
Join our Supply Chain Management (SCM) team in Calgary as an Administrative Assistant, Supply Chain Management and play an essential role in delivering an efficient and coordinated…
Added 5 days ago
QM
Senior Administrative Assistant
Quantum Management Services Ltd.
Toronto, ON
- $30 to $35 CAD / hour
- Contract
Our downtown client is seeking an experienced and highly organized Senior Administrative Assistant to join their team on an initial 6-month contract.

Cozen O'Connor

Administrative Assistant

Toronto, ON, Canada

Full-time

Apply on hctq.fa.us2.oraclecloud.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Experience: Minimum 1 year of previous administrative and/or clerical office assistant experience required, preferably in a professional services environment.
Posting language: English
Posted: Nov 6, 2026

Original job description

Cozen O’Connor LLP is seeking a motivated, full-time Administrative Assistant to fill an existing vacancy in our Toronto office. This presents an exciting opportunity to be part of a collaborative, fast-paced and dynamic team.

This role is onsite five days per week, Monday through Friday. Onsite requirements may evolve over time, and occasional work outside standard business hours may be required.

Responsibilities

The position will focus primarily on the three general areas described below:

1. General Administrative Assistant Duties

Provide general administrative assistance to office management and others in the firm as assigned and required.
Draft, format and refine required documents and reports; produce and work within spreadsheets; and maintain required office statistics and databases.
Manage various finance-related duties for the office including but not limited to: processing general office invoices, producing internal expense reports, addressing vendor payment inquiries, attending to the bank as required to make deposits.
Liaise with vendors and various agencies as requested to facilitate the provision of their services for the smooth operation of the office.
Work with the office manager to maintain and update office operations procedure documents, checklists and reference documents as required.
Provide assigned individuals with a variety of general support duties such as managing calendar appointments, maintaining reminder lists, making travel arrangements and maintaining and filing documents to support the smooth operation of the office.
Assist with various projects, new processes and initiatives that may arise and as may be assigned from time to time by office management.
Provide general assistance to legal practice assistants, clerks and lawyers as directed by the office manager.

2. Office Services Assistant Duties

Serve as the primary person responsible for supporting the office with the following office support services:
Inventory and Supplies Management: Manage and maintain the office supplies, consumables and kitchen supplies for the office. Ensure that all such inventories are regularly monitored, well organized and tracked in accordance with firm procedures.
Facilities Management: Monitor and ensure that the space is always well maintained, organized, clean and professional in appearance with particular attention to the firm’s reception area, client meeting rooms and kitchen. Report facilities or maintenance issues to the office manager and building management as they arise.
Office Equipment Support: Coordinate with the office manager and the IS department to maintain the required inventory of extra technology equipment in the office. Monitor printers for normal operations, maintain required consumables and replace toner and refill paper as required.
Document Services: Assist with scanning, copying, printing, binding and other duties to support the document production needs of the office and its legal teams as required.
Assist with various office services related projects as assigned from time to time.

3. Receptionist Support and Back Up Duties

Provide daily relief for the receptionist by working from the reception desk at assigned times each day. Fill in at reception on the days the receptionist is not in the office for any reason.
Assist with the support of client meeting needs and events that may be taking place in our office during busy times. This may include providing help with: meeting room setup and clean up, supporting guest requests and needs, catering coordination and support, and event planning and management.
Assist with marketing and business development events that may periodically be organized at venues outside the firm’s office as required.

Qualifications

Minimum 1 year of previous administrative and/or clerical office assistant experience required, preferably in a professional services environment.
Strong organizational skills and proactive mindset to operate productively in a busy environment with competing priorities.
Highly effective written and verbal communication skills.
Excellent reading comprehension and proofreading skills.
Ability to work well with all levels of firm employees and to effectively support clients, visitors, and vendors with a customer-service mindset.
Ability to work independently and as part of a team, taking initiative and applying sound judgment to move issues forward and resolve problems that may arise.
Attention to detail in all interactions and work product.
Discretion and ability to maintain confidentiality when handling sensitive information.
Strong knowledge of Microsoft Office Suite (Outlook, Word, and Excel).
Aptitude for quickly learning all firm software applications.
Flexibility to work occasional hours outside standard business hours, as required.
Ability to perform the physical requirements of the role, such as lifting office supplies and setting up meeting rooms, with or without accommodation.

If you’re excited about this opportunity and believe you can contribute meaningfully – even if your experience doesn’t align exactly with every requirement – we encourage you to apply. We value diverse perspectives and skills, and we’re committed to finding the right person for the role.

What We Offer

Competitive salaries and annual discretionary bonuses for all roles and levels;
Comprehensive employer-paid benefits, including extended health care, dental, vision, and life insurance (effective on your first day);
Short-term and long-term disability insurance benefits;
Parental leave benefits with 100% top-up for a portion of the leave;
Group RRSP matching program (with the opportunity for prior legal service to be recognized);
A commitment to health and wellness through employer-paid resources and a fitness reimbursement program;
Paid vacation, sick and personal time;
Monetary incentives for employee referrals;
Continuing professional development opportunities and reimbursements;
Hybrid work environment and work-life flexibility;
A culture of recognition, collaboration and intentional connection.

The expected annual base salary range for this position is $45,000 - $60,000 and is eligible for an annual, discretionary bonus. The offered salary will be determined based on factors such as job knowledge, skillset, experience, and internal and market equity.

We thank all candidates for their interest in joining Cozen O’Connor. Those selected for further consideration will be contacted directly for the next steps.

Cozen O’Connor is committed to providing accommodations during all phases of the hiring process. If you require accommodations, please email CanadaRecruiting@cozen.com or call 647-925-5923, and provide your contact information and indicate the role that you’re applying for. A member of our team will be in touch with you directly. We ask that you please only use this email address and contact number to request an accommodation.

#Onsite

Known for its commitment to action and tangible results, Cozen O'Connor has rapidly grown to become one of North America's fastest-growing law firms. Offering full-service expertise in litigation, business law, and government relations, the firm serves a diverse clientele, including global Fortune 500 companies, growing middle-market firms, startups, and high-profile individuals. Established in 1970, Cozen O’Connor has more than 1,000 attorneys who help clients manage risk and make better business decisions. The firm counsels clients on their most sophisticated legal matters in all areas of the law, including litigation, corporate, and regulatory law. Representing a broad array of leading global corporations and middle market companies, Cozen O’Connor services its clients’ needs through 35 offices across two continents. The firm is consistently ranked among the top 100 law firms in America and has received recognition from prestigious legal and business organizations such as Chambers & Partners, The American Lawyer, The Legal 500, and Best Lawyers. Cozen O'Connor is dedicated to excellence and strives to achieve the right results for its clients, no matter how complex or critical the legal challenges may be.

Cozen O’Connor is committed to fostering greater inclusion in the legal profession. We understand the organizational effectiveness that comes from welcoming and valuing differences within the firm, and we know that assembling a team with a breadth of perspectives and experience is necessary to provide the highest quality legal service. We encourage candidates to apply and join us in this effort.

Cozen O'Connor actively welcomes applicants who have previously left the workforce and are looking to return to their careers. Gaps in experience are not penalized.

Cozen O’Connor is an Equal Opportunity Employer, including disabled and veterans.

Apply on hctq.fa.us2.oraclecloud.com About employer

More about this job

Responsibilities

The Administrative Assistant provides comprehensive support to office management, legal teams, and clients through document preparation, financial processing, and calendar management. Additionally, the role oversees office services including inventory management, facilities maintenance, and reception coverage.

Requirements

Candidates must have at least one year of administrative or clerical experience in a professional services environment. Proficiency in Microsoft Office Suite and strong organizational, communication, and interpersonal skills are required.

Skills

Administrative support
Document drafting
Spreadsheet management
Invoice processing
Expense reporting
Calendar management
Travel arrangements
Inventory management
Facilities maintenance
Reception duties
Customer service
Microsoft Office Suite
Proofreading
Communication skills
Organizational skills
Attention to detail

Benefits

Extended health care
Dental insurance
Vision insurance
Life insurance
Short-term disability insurance
Long-term disability insurance
Parental leave
Group RRSP matching
Fitness reimbursement
Paid vacation
Sick time
Personal time
Employee referral bonus
Professional development

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Law Firm
Office Management
Invoicing
Expense Reports
Vendor Management
Calendar Management
Travel Arrangements
Inventory Management
Facilities Management
Receptionist
Microsoft Outlook
Microsoft Word
Microsoft Excel
Professional Services
Legal Practice
Document Production
Client Support
Data Entry
Confidentiality
Business Development
Event Planning
Administrative Support
Clerical
Office Operations

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