Finance Specialist
Position Type: Full-Time, Permanent (on site)
Hours: 37.5 hours per week
Starting Salary: $60,000 – $70,000 annually
Reports to: Finance Manager
Start Date: November 2026
Closing Date: September 30, 2026
Location: CBELC Administration Office, Waterloo
About Creative Beginnings Early Learning and Care
Creative Beginnings Early Learning and Care is a non-profit organization committed to providing exceptional childcare to the diverse families and communities we serve. Our work is centred around care and creating nurturing environments where children, families, and educators feel valued and supported. We believe that supporting our teams is an important part of providing high-quality care and are committed to a collaborative environment where everyone feels supported and empowered to do their best work.
As we continue to strengthen and stabilize our operations, the newly created Finance Specialist position will support the organization’s financial operations and help strengthen and streamline our finance processes.
Position Summary
The Finance Specialist is responsible for the day-to-day financial administration of the organization, supporting multiple locations through the efficient management of accounts payable, accounts receivable, payroll processing and month-end accounting activities. This position plays a key role in maintaining accurate financial records, ensuring timely payments and collections, and providing reliable financial information to management.
Key Responsibilities
Accounts Payable:
- Process vendor invoices and employee expense reports for multiple locations.
- Prepare regular vendor payment batches for management approval.
- Maintain relationships with vendors, serving as a point of contact for payment inquiries and reconciling vendor statements.
- Prepare, review and input monthly credit card reconciliations.
- Identify unusual expenditures, recurring cost increases or payment discrepancies.
Accounts Receivable:
- Manage and process monthly revenue billing and collection of childcare fees, including subsidized fees.
- Monthly reconciliation of subsidized fees.
- Prepare charitable donation receipts, as required.
- Review aged AR and manage collection of outstanding fees.
- Prepare, issue, and track invoices for facility fees and other organizational charges.
Payroll Processing:
- Process bi-weekly payroll; Manage payroll journal entries; Maintain employee time-tracking records.
- Prepare monthly Employer Health Tax (EHT) reconciliation.
- Ensure compliance with all payroll regulations and company policies.
- Support the Manager of People and Culture with on-boarding and off-boarding processes.
Monthly Financial Tasks:
- Assist with month-end closing process by preparing necessary journal entries and accruals related to payable and receivable accounts.
- Prepare monthly reports on the status of Aged Receivables and Payables to support cash flow forecasting and management.
- Complete monthly reconciliations of Accrued and Prepaid Expenses.
General:
- Prepare or assist with bi-annual HST filings and reconciliations.
- Assist with preparation of year-end working papers and supporting schedules.
- Support continuous improvement initiative within the Finance Department.
- Provide back-up support for additional accounting functions, as required.
Qualifications & Skills
- Diploma or degree in Accounting, Finance or related field. (required)
- 3-5 years of progressive accounting or finance experience.
- Payroll experience. (required)
- Experience with Quickbooks Online and/or PowerPay (Dayforce) is an asset.
- Advanced Excel skills, including lookups and pivot tables.
- Highly organized, detail-oriented, and ability to manage multiple priorities.
What We Offer
- Salary: $60,000–$70,000 annually
- Comprehensive group benefits package
- RRSP matching program
- Paid vacation, personal days, and wellness days
- Paid time off during the winter holiday closure
- Collaborative work environment focused on care, community, and quality early learning
Equity and Inclusion
Creative Beginnings Early Learning and Care is committed to building a diverse and inclusive workplace. We welcome applications from individuals of all backgrounds and experiences.
Accommodations are available throughout the recruitment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation may contact us at any stage of the hiring process.
How to Apply
Interested candidates should submit a cover letter and resume by September 30, 2026 to: [email protected]
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
