Job Description: Office Administrator
Location: Toronto, ON, Canada
Position Overview:
We are looking for a proactive, motivated, and entrepreneurial Office Administrator to join our growing office in Toronto. This role will play a key part in managing administrative tasks and supporting various departments, contributing directly to the growth and efficiency of our local operations.
Key Responsibilities:
- Responsible for daily administrative tasks, including receiving and tracking invoices to ensure proper distribution and recording.
- Maintain effective communication and coordination with service and product providers.
- Support payroll processes, including gathering necessary information and collaborating with the HR team.
- Participate in onboarding and offboarding processes, ensuring smooth experience for new hires and departing employees.
- Maintain confidential HR and compliance records in line with data protection and company policy
- Ensure compliance with internal policies and local regulations.
- Provide administrative support to the HR team and coordinate with IT for technology-related needs.
- Work with HR when required to coordinate interviews with candidates
- Support the execution of office activities and events, ensuring smooth operations and successful coordination.
- Coordinate client & senior leadership visits, including planning, logistics, and hospitality arrangements to create a positive experience.
- Monitor and track local regulatory deadlines, ensuring timely submissions and reporting
- Support internal and external audits by collating evidence, coordinating responses, and ensuring records are up to date
Qualifications:
- Bachelor’s degree in business administration, Human Resources, Finance, or a related field from an accredited university is preferred but not required. Equivalent work experience in administrative roles will also be considered.
- Previous experience in administrative roles, preferably in dynamic environments or growing offices.
- Ability to work independently with a proactive, problem-solving mindset.
- Strong organizational, communication, and attention-to-detail skills.
- Knowledge of invoice and vendor management.
- Experience in HR-related tasks and administrative management systems.
- Positive attitude, team-oriented, and a "skin in the game" mindset to contribute to the office's growth.
What We Offer:
- A dynamic, international work environment where your contributions make an impact.
- Opportunities for professional growth and involvement in key projects.
- A collaborative culture that values initiative and innovation.
