Archived listing. The details below describe a past opening.
Job Title: Bookkeeper and Payroll Administrator
Contract Type: Full time, 35 hours per week
Vacancy Type: Existing
Tentative Start Date: As soon as possible
Posting Date: September 25, 2026
Reference Number: CLNU-2026-09
Salary Range: $58,476 to $66,448 per annum
Deadline to apply: Open till filled
CultureLink is a Not for Profit Charity settlement and community organization with 35 years of experience in developing and delivering services to meet the needs of diverse communities. Passionate about providing innovative services, we adapt to changes and create new programs that best respond to and address our clients’ specific needs.
CultureLink has a team of over 70 staff members, speaking more than 30 languages, and is funded by various levels of Government, United Way Greater Toronto, various foundations, Corporates and charitable giving. We around 10,000 participants on average each year.
Our services connect cultures to build welcoming communities. We assist newcomers looking for employment, help families navigate the school system, and provide youth with the skills necessary for bright and successful futures. We support refugees and bring together new and established Canadians.
Job Summary:
CultureLink is currently seeking a Bookkeeper and Payroll Administrator who will be part of the Finance and Administration team, reporting to the Finance Manager or similar or higher-level official. The position requires a critical deadline-based performance and absolute adherence to maintain discretion and confidentiality. The selected candidate will exhibit expertise in handling the payroll and full cycle accounting functions independently with a good command of verbal and written communication and demonstrated knowledge of related laws and accounting standards.
In-person work at one or more sites will be required, depending on public health conditions.
CultureLink offers very competitive compensation package which includes attractive salary, contributory RRSP and comprehensive health benefits.
Responsibilities:
- Due diligence on employee payroll-related documents/information; administer and process Payroll using Dayforce PowerPay payroll software and Time Management System and/or other payroll system
- Monitor and implement all aspects of employment administration including anniversary rate reviews, benefits administration and ensuring compliance with the Collective Agreement
- Prepare cost allocation of HR expenses according to the funding agreements and organizational budgets and post related transactions in the accounting software accurately
- Process accounts payable; verify budgetary head, ensure compliance with funders’ norms and adherence to financial policy; complete cost allocation, post transactions and do periodic payment processing;
- Monitor and process recurring obligations in a timely manner
- Create invoices, claims and maintain follow-up; monitor and follow-up accounts receivables
- Ensure timely banking of cheques/cash, maintain proper transaction log and documentation
- Complete various accounting transactions posting in a timely and accurate manner; do full cycle bookkeeping function on the accounting software including bank reconciliation and reconciliation of other balance sheet accounts, preparation of schedules, proposing adjustment entries and completing monthly/periodic book closure
- Assist in analyzing financial data and preparing reports to support decision making processes
- Meet statutory compliance and reporting requirements for funders, Finance Committee and senior management
- Assist supervisor in developing annual budget for CultureLink, funding contracts, compliance reporting as also smooth conduct of financial/funder audit
- Keep track and reconcile the payments to vendors, prepare T4As for the year-end
- Keep financial documents and payroll records well-organized and up-to-date, ensuring easy access and compliance with record-keeping requirements
- Other finance and accounting duties as the organization continues to grow
Required Work Capacities:
- Physical demands: sitting at a desk for computer work (80% of the workday) and meetings; lifting (files, laptop, and program supplies up to 5 kg); working in an open office
- Non-physical demands: some evening work/weekend availability, meeting regular deadlines; variety of tasks
- Social/emotional demands: teamwork; relationship-building; exposure to emotional situations;
- Cognitive/mental demands: attention to detail; multitasking; organizational ability/time management, adaptability, sound judgement, effective written communication
Qualifications:
- Minimum College diploma in Accounting, or related fields, with at least 3 years of relevant payroll administration and full cycle bookkeeping/accounting experience in a medium-sized organization preferable in Not-for profit sector
- Intermediate to advanced skills in MS Office applications including Excel
- High level of proficiency in QuickBooks accounting software
- Demonstrated experience applying Financial Accounting best practices
- Ability to work independently and collaborate effectively in a team environment
- Ability to establish priorities in a time-sensitive environment and meet deadlines with strong attention to detail.
- Demonstrated ability to maintain a high level of confidentiality, adherence to policies and procedure and attention to details
- Excellent verbal and written communication skills in English
- Strong time management skills and must be willing to work during evenings and/or weekends to meet specific deadlines
- Satisfactory Vulnerable Sector Screening within the past six months
- Must be authorized to work in Canada
How to Apply:
Please submit your cover letter and resume to the Executive Assistant at jobspd@culturelink.ca, quoting the reference number (CLNU-2026-09).
CultureLink works within an anti-oppression framework and is committed to equity. We value diversity and inclusion, and strongly encourage applications from racialized people, people with disabilities, and people from gender and sexually diverse communities. Upon request, CultureLink will provide accommodations for people with disabilities throughout the selection process.
We thank all candidates for their interest and advise that only those selected for an interview will be contacted. We will be reviewing applications as they are submitted. As part of our recruitment practices, Artificial Intelligence (AI) will not be used for screening, assessment or selection process for this job posting.
