Purchasing & Asset Coordinator
Works Closely With: Projects, QA/QC, Logistics, Warehouse, Finance (AP/AR), IT and suppliers.
Position Overview
The Purchasing & Asset Coordinator manages the purchasing of materials, equipment, rentals and services for Daveta’s mechanical maintenance, turnaround and construction projects. This role ensures purchases meet project specifications, quality requirements, budgets and schedules while maintaining accurate purchasing, inventory, equipment and financial records.
Key Responsibilities
- Purchasing & Procurement: Obtain supplier quotes, issue and track purchase orders, expedite deliveries and resolve purchasing issues.
- Quality & Documentation: Ensure materials meet applicable codes, client requirements and Daveta QMS standards, including required certifications, traceability and CRN documentation.
- Systems & Asset Management: Administer Toolhound, maintain equipment and laptop records, track asset assignments and reconcile records across Toolhound, Aimsio and the accounting system.
- Rental & Inventory Management: Coordinate equipment rentals, deliveries, returns and off-rent dates. Monitor inventory levels and arrange replenishment.
- Fuel & Company Credit Cards: Manage card assignments, track transactions, verify receipts, ensure accurate job coding and follow up on discrepancies.
- Transaction Entry & Financial Support: Enter supplier tickets and packing slips into Aimsio, verify quantities, pricing, taxes and supporting documents, and ensure transactions are coded correctly.
- PO & Billing Controls: Monitor open purchase orders, reconcile invoices and credits, review client billing requirements and support AP and AR with invoice validation and billing accuracy.
- Supplier & Project Coordination: Work with Projects, Operations, QA/QC, Logistics, Warehouse and Finance to resolve issues and keep projects on schedule.
Qualifications & Knowledge
- Experience in purchasing, procurement, inventory or equipment coordination, preferably in mechanical construction or industrial maintenance.
- Strong organizational, communication, problem-solving and attention-to-detail skills.
- Proficiency with Microsoft Office and purchasing or inventory management systems.
- Basic understanding of invoices, taxes, GL accounts and job cost coding.
- Familiarity with Aimsio, Toolhound, ASME standards, ABSA requirements and material traceability is an asset.
Full role and responsibilities attached as a PDF.