Purchase Order Coordinator, DECIEM

WHAT ON EARTH IS DECIEM?

We are a collective of disrupters and doers, of creatives and scientists, with a mission to reimagine the world of beauty.

Since inception, our vertically integrated structure, including our own laboratories, manufacturing, retail stores, and brand infrastructure, have enabled us to rapidly identify opportunities and deliver quality. Home to The Ordinary, NIOD, AVESTAN, and other emerging brands, our goal is to create with purpose. We were founded on the principle of doing everything that others don’t. Because normal gets you nowhere.

We are DECIEM, The Abnormal Beauty Company.

We are growing rapidly and we’re looking for someone who shares this vision and wants to grow with us!

WHAT WE'RE LOOKING FOR

We’re looking for a PO Coordinator, DECIEM who will manage the end-to-end purchase order process, including PO creation, updates, approvals and close-out for our Brand team.

This is a three day in office hybrid role, based out of our Liberty Village office.

PAY RANGE

The anticipated base salary for this position is $55,000 - $65,000.

Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location.

WHAT YOU'D BE DOING IN THIS ROLE

• Create & Process POs: Generate, verify, and input purchase orders into enterprise systems (D365)
• Reconcile & Track: Monitor order status, match invoices to receiving documents, and reconcile discrepancies with vendors or internal finance teams
• Vendor Communication: Act as the primary point of contact for suppliers regarding order confirmations, shipping updates, and delivery timelines
• PO Distribution & Follow-Up: Follow up with vendors to confirm receipt of purchase orders, providing copies of POs
• Policy Compliance: Ensure all purchases follow company procurement rules, budget guidelines, and auditing standards. Coordinate with internal stakeholders to ensure POs are raised and approved in a timely manner
• Record Keeping: Maintain up-to-date filing systems, logs, and spending reports for internal audits and project trackers
  
  

SKILLS AND QUALIFICATIONS NEEDED TO GET THE JOB DONE

• Strong ability to manage multiple requests, deadlines, and high volumes of paperwork or digital data.
• Working knowledge of ERP/procurement systems (D365) and Microsoft Excel
• Strong attention to detail with a high accuracy in checking item numbers, pricing, quantities
• Clear verbal and written skills to coordinate smoothly across departments (Finance, Procurement, Logistics)
• Post-Secondary education: College Diploma, or a Bachelor's Degree in business and/or any related field is required.
• 1-2 years of experience in a similar role.
  
  

WHAT YOU'LL BE GAINING BY JOINING OUR TEAM

There’s a lot of good stuff that comes along with being a DECIEM team member. Here’s a few of our favourite perks and benefits, in no particular order…

• Generous Vacation & Personal Days, plus additional time off for volunteering in your community, voting, peaceful protesting, celebrating your birthday, and more.
• Work from anywhere 4 weeks per year.
• A hybrid work model (for applicable roles).
• Summer Friday’s - get off at 1pm all summer long! (for applicable roles).
• A dog-friendly office (and lots of cute dogs to play with).
• Unlimited access to an Employee Assistance Program that includes mental health care, mindfulness programs, and more.
• Access to a LinkedIn Learning membership to help you keep growing and learning.
• A generous discount on DECIEM products for you, your family, and your friends.
  
  

BUILDING GROWTH TO POWER GOOD

We are a People first company that lives by our core values to…

• ✨ Defy Convention.
• ✨ Make it real.
• ✨ Play in the grey.
• ✨ Build Bridges.
• ✨ Be the rabbit.
  
  

These values continue to guide us in all that we do. Along the way, we’ve been honoured to win some pretty incredible awards, including a CEW Achiever Award, Best Skincare Brand at Sunday Times Style Beauty Awards, and Most Popular Sustainable Brand by The Cosmetify Index Global. We’re still blushing!

SUSTAINABILITY AND SOCIAL IMPACT

DECIEM’s objective is to build growth and do good things while prioritizing people, animals, and the Earth.

Our Sustainability strategy is focused on fighting climate change, improved waste management, responsible packaging, responsible sourcing and product lifecycle, and water conservation.

In 2020, DECIEM established the Good Fund to support both large and grassroots charities in response to global events.

CREATING A HUMAN WORLD OF BEAUTY

DECIEM is committed to diversity, equity, and inclusion (DEI) by creating meaningful, measurable change in the lives of our team members and in the communities where we operate. Achieving equality is critical to DECIEM and our future. You can learn more about our DEI commitment in our open letter, "

DECIEM is an equal opportunity employer. We prohibit discrimination based on age, colour, disability, national origin, race, religion, sex, gender, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. If you are contacted to be part of our recruitment process and require accommodation, please let us know.

WANT TO JOIN US?

Thank you for reading the whole thing! If you liked what you heard, kindly send us your resume. We really appreciate your effort in applying for this position. However, only those who have been shortlisted for interviews will be contacted. <3

#SP