Administrative assistant jobs in Canada (2,296 jobs)

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 2,296
Employers: 1,160

Advertised starting pay

Average starting payCAD / hour: $26.98Across 342 listings
Average starting payCAD / year: $53,257Across 109 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%7 listings
Hybrid: 13%295 listings
On-site: 86%1,986 listings

Not specified: <1% (8 listings)

Employers hiring include HealthCareersInSask.ca (71), City of Saint John (56), MNP (42).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

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Added 1 month ago
C
Administrative Assistant Co-op, Vancouver, BC - Winter 2027
CIBC
Vancouver, BC
- Full-time
Added 1 month ago
R
Administrative Assistant (Part-Time, On Call)
Ricoh
Saskatoon, SK
- Part-time
The MS Administrative Assistant is responsible for providing exceptional support and service related to clerical and administrative duties through all mediums including correspondence,…
Added 1 month ago
LC
Administrative Assistant, Office of Indigenous Engagement and Initiatives
Langara College
Abbotsford, BC · Building C
- Full-time
Added 1 month ago
TE
Administrative Assistant - Term Position
Titan Environmental Containment & Titan USA
Ile des Chênes, MB
- Full-time
Added 1 month ago
VC
Administrative Assistant II, Community Support Services - Full-time
VON Canada (Ontario)
London, ON
- $24.18 to $25.69 CAD / hour
- Full-time
The Administrative Assistant II provides administrative support to the Director of Home & Community Care and oversees office administration for the corresponding District maintaining a high…
Added 1 month ago
Administrative Assistant
Defence Construction Canada
ON
The Administrative Assistant coordinates and carries out administrative activities for employees at all levels of the business unit. The incumbent provides high-quality, timely, efficient…
Added 1 month ago
Administrative Assistant
Defence Construction Canada
Ottawa, ON
The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to…
Added 1 month ago
K
Administrative Assistant, Department of Professional Practice (12 months contract)
KPMG
Toronto, ON · Oakville, ON · Vaughan, ON · ON
- Temporary
Added 1 month ago
A
[B] Administrative Assistant - (H) Temporary- Full Time [BRV AA1 1.00] AgeCare Riverview
AgeCare
Medicine Hat, AB · AgeCare Riverview
- Full-time
The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external…
Added 1 month ago
RJ
Administrative Assistant (evergreen)
Raymond James
Victoria, BC
- Full-time
Drawing on industry experience in a financial services firm or previous experience in an administrative role, you will be responsible
Added 1 month ago
RJ
Administrative Assistant (Evergreen)
Raymond James
Vancouver, BC
- Full-time
Drawing on industry experience in a financial services firm or previous experience in an administrative role, you will b
Added 1 month ago
WM
Experienced Administrative Assistant
Weed Man - Saskatoon
Saskatoon, SK
- Full-time
…immediate opening for an individual who can perform various administrative duties while answering phones and interacting with…
Added 1 month ago
EP
Administrative Assistant (Front Desk Reception)
East Penn Canada
Courtice, ON
- Full-time
Added 1 month ago
TU
Administrative Assistant, School of Engineering
The University of British Columbia
Kelowna, BC
- $28.65 to $32.84 CAD / hour
- Full-time
BCGEU OK Hourly - Support Services Assistant II
Added 1 month ago
CS
Administrative Assistant, Employee Health & Safety - Casual Part-Time
Calgary Stampede
AB · CALGARY, AB
- Part-time
Added 1 month ago
UO
Administrative Assistant, School of Engineering
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $28.65 to $32.84 CAD / hour
- Full-time
BCGEU OK Hourly - Support Services Assistant II
Added 1 month ago
Administrative Assistant - Regina
CLAAS
Regina, SK
Added 1 month ago
BP
Administrative Assistant
Best Plumbing & Lighting
Edmonton, AB
- Full-time
The Administrative Assistant plays an important role in supporting the daily operations of the business through a combination of administrative, accounting, customer service, and eCommerce…
Added 1 month ago
Administrative Assistant, Operations
DSV
Milton, ON
Added 1 month ago
PA
Administrative Assistant
Peak Associates Limited
Toronto, ON · North York, ON
- $50,000 to $55,000 CAD / year
- Full-time
Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a…
Added 1 month ago
FM
administrative assistant
Farr Mechanical Corporation
Whitchurch-Stouffville, ON
- Full-time
Added 1 month ago
Residential Plumbing & HVAC Administrative Assistant
Wiehler Mechanical
Calgary, AB
Our plumbing and HVAC departments depend on good coordination, and we need a full-time Administrative Assistant to keep things moving. You'll be the link between our office, our field…
Added 1 month ago
SM
Admin Assistant PI, MAP Centre for Urban Health Solutions
St. Michael's Hospital
Toronto, ON
- Temporary
Added 1 month ago
HP
School Secretary/Educational Assistant
High Prairie School Division
High Prairie, AB
- Full-time
Prairie View Outreach is seeking a School Secretary / Educational Assistant. This position is a full-time role consisting of 0.5 FTE School Secretary and 0.5 FTE Educational Assistant…
Added 1 month ago
WM
Residential Plumbing & HVAC Administrative Assistant
Wiehler Mechanical Ltd
Calgary, AB
- Full-time
Our plumbing and HVAC departments depend on good coordination, and we need a full-time Administrative Assistant to keep things moving. You'll be the link between our office, our field…

Defence Construction Canada

Administrative Assistant

Ottawa, ON, Canada

$2,500 for mental health services on top of regular $2,500 paramedical coverage

Apply About employer

Applications open in a new tab.

Job details

Pay: $2,500 for mental health services on top of regular $2,500 paramedical coverage
Posting language: English
Posted: Jun 22, 2026

Original job description

** A minimum of 3 days onsite, however additional days may be required on specific facility **

*This position will be located at the Communications Security Establishment (Edward Drake Building)*

The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to the Regional Operations Manager(s), program leaders and regional service line leaders. The incumbent acts as the administrative technical specialist and coordinates the work of other administration staff within the business unit. The incumbent independently carries out administrative activities and provides high-quality, timely, efficient and effective services. The Administrative Assistant enters and reports data and carries out documents and records management. The incumbent coordinates the preparation of human resources documentation and provides functional guidance to other administrative staff in the business unit.

KEY AND PERIODIC ACTIVITIES
The duties and responsibilities listed below are representative but not all-inclusive:
Primary

Coordinate and provide administrative support to the Site Manager, or the Regional Operations Manager(s), program leaders and regional service line leaders
Orient and provide guidance to other administrative assistants to ensure consistency of business unit or service line requirements
Proofread, review and validate documents prior to manager signature
Carry out quality control of data entry (e.g. for monthly expenses, time-entry reporting, accounts payable, service billing)
Generate tracking tools and gather data for manager to meet reporting requirements
Track budgets for service level agreements and training and development
Generate, analyze ensure quality and accuracy of data presented to managers (e.g. time sheets, financial reports, performance indicators, human resources-related reports)
Enter data related to service line transactions and activities in enterprise resource planning system (e.g. budget tracking, time entry, procurement, contract administration)

Other

Take and prepare minutes of monthly meetings
Provide administrative solutions to improve site services
Participate in year-end activities (e.g. prepare year-end financials, set up files and databases for new fiscal year, archive files)
Other duties as assigned

SKILLS
General and Specific Knowledge

Administrative best practices
Accounting principles
Intermediate MS Office expertise
Records management

Formal Education and/or Certification(s) and Experience

Minimum: college diploma in business or office administration or related field with five years’ relevant experience, or the equivalent
Preferred: minimum requirements and general accounting courses and/or basic accounting experience

Abilities

Use applicable computer software and operating systems
Manage multiple deadlines and priorities
Demonstrate attention to detail

DEVELOPMENT AND LEADERSHIP

Provide functional advice and guidance to employees
Coordinate work of other administrative staff in business unit

WORKING CONDITIONS

Typical office environment with occasional travel

Check out your benefits
Working with us offers excellent opportunities for growth and advancement - and entitles you to one of the job market’s best benefits packages valued at between 25 and 30% of your salary.

Your package includes:

Health and Wellness

100% employer-paid annual sick leave, and health and dental premiums
$400 wellness allowance to help cover expenses such as a gym membership
$2,500 for mental health services on top of regular $2,500 paramedical coverage
Telus Virtual Health Care and $750 Health Care Spending Account for some expenses not covered under provincial plans

Home and Family

Life, accidental-death, and short-term disability insurance
Enhanced inConfidence employee and family assistance program
Maternity and parental leave top-up plan to 93% of regular gross earnings for up to 37 weeks
Flexible workplace options, including $400 allowance every two years, to support working from home

Leave and Retirement

Public-service pension
Comprehensive vacation and other paid-leave plans, along with deluxe travel benefit plans

** This position has been designated bilingual, where English and French are essential. **

** While priority will be given to qualified candidates who meet this bilingual linguistic profile, we welcome applications from candidates who may not meet this bilingual requirement. **

Apply About employer

More about this job

Responsibilities

The Administrative Assistant coordinates administrative support services for site and regional managers while providing functional guidance to other administrative staff. They are responsible for data management, financial reporting, records maintenance, and ensuring the quality of business unit documentation.

Requirements

Candidates must possess a college diploma in business or office administration or a related field, along with at least five years of relevant experience. Proficiency in MS Office, knowledge of accounting principles, and strong records management skills are required.

Skills

Administrative support
Records management
Data entry
Quality control
Budget tracking
Financial reporting
Human resources documentation
Proofreading
Time management
MS Office
Accounting principles
Contract administration
Procurement
Meeting minutes
Technical writing
Leadership

Benefits

Sick leave
Health insurance
Dental insurance
Wellness allowance
Mental health services coverage
Paramedical coverage
Virtual health care
Health care spending account
Life insurance
Accidental-death insurance
Short-term disability insurance
Employee and family assistance program
Maternity and parental leave top-up
Flexible workplace options
Public-service pension
Vacation plan
Travel benefit plans

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Records Management
Data Entry
Accounting Principles
MS Office
Budget Tracking
Financial Reports
Human Resources
Contract Administration
Procurement
Quality Control
Time Sheets
Performance Indicators
Enterprise Resource Planning
Business Administration
Office Administration
Bilingual

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