Company Description
Position: Remote Camp Operations- Administrative Assistant
Department: Camp & Catering Services- Remote Hospitality
Reports to: Lodge Manager/ Operations Managers
Shift Length: 12 hours a day, varies based on project requirements
Shift Schedule: Project-based; primarily Nunavut or NWT on-site.
Job Description
The Administrative Assistant is the on-site hub for documentation, scheduling, commissary operations, and communications, ensuring that camp operations run smoothly. This role supports the Lodge Manager, Operations Manager, Chef, and Housekeeping by coordinating crew rotations, maintaining rooming lists, compiling reports, processing purchasing and invoices, and ensuring HSEQ documentation is complete and current. The position requires strong attention to detail, professional client service, retail/commissary acumen, and the ability to work independently in a remote, fast-paced environment.
This position requires fly-in/fly-out travel from Edmonton, Alberta or Yellowknife, Northwest Territories, to the project site in Nunavut, with potential for weather-related delays or logistical challenges. This is a safety-sensitive position requiring a fit-test and drug and alcohol testing as a condition of employment.
Key Responsibilities:
Coordinate daily/rotation schedules, rooming lists, and check-in/out processes, update rosters and distribution lists in real time.
Own front‑office administration: reception, radio/keys issuance logs, visitor sign-in, mail/courier, and site communications.
Maintain document control for SOPs, SDS binders, HACCP logs, water‑testing records, inspections, and corrective actions; ensure version control.
Support HSEQ program administration, including incident/near‑miss reporting, JHAs, drills logistics, and records retention.
Run and manage the camp commissary/canteen: set hours, merchandise displays, accurate pricing, and excellent customer service.
Manage vending machines: restock to par, clear jams, conduct basic troubleshooting, log meter reads, reconcile cash, and coordinate vendor service calls.
Qualifications
Additional Information
Physical Demands:
Travel to multiple sites, including fly-in/fly-out locations.
Standing in a shop responsible for thousands of Dollars of inventory.
Selling the products in the remote shop.
Other Skills and Competencies:
Required Qualifications:
Working Conditions:
Endurance to function effectively in remote northern climates, including extreme cold, wind, or lack of daylight during specific periods.
Dexterra Group is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veterans’ status, Indigenous status, or any other legally protected factors. Disability-related accommodations during the hiring selection process are available upon request.
Compensation: up to CAD 23.00 - hourly