Executive assistant jobs in Canada (830 jobs)

Find executive assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Nov 6, 2026

Hiring at a glance

View jobs

Open jobs: 830
Employers: 560

Advertised starting pay

Average starting payCAD / year: $71,002Across 122 listings
Average starting payCAD / hour: $34.24Across 43 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%11 listings
Hybrid: 29%241 listings
On-site: 70%577 listings

Not specified: <1% (1 listing)

Employers hiring include RI-MUHC | Research Institute of the MUHC | #rimuhc (16), Government of Alberta (12), Scotiabank (11).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Executive assistant jobs in Canada

Email me new jobs Save this search

Added 2 months ago
Executive Administrative Assistant
International Business University
Toronto, ON
Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective…
Added 2 months ago
RB
Executive Assistant, Commercial Banking Operations
Royal Bank of Canada
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
D
Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
Added 2 months ago
D
Senior Executive Assistant, Central Business Services
Deloitte
Toronto, ON
- Full-time
Added 2 months ago
T
Executive Assistant (12-month Contract)
TVO
Toronto, ON
- Full-time
Position Title: Executive Assistant (12-month Contract)
Added 2 months ago
R
Executive Assistant, Commercial Banking Operations
RBC
Toronto, ON
- Full-time
As an Executive Assistant, you will directly support the Senior Vice President in Commercial Banking Operations. You will manage schedules, departmental events and executive correspondence…
Added 2 months ago
CP
Executive Assistant (12 Month Contract)
Choice Properties
Toronto, ON
- Full-time
Position Title: Executive Assistant (12 Month Contract)
Added 2 months ago
AS
Executive Assistant- Bilingual (EN/FR)
Admiral Security and Investigations
Dieppe, NB
- $50,000 to $55,000 CAD / year
- Full-time
Added 2 months ago
Executive Assistant, Global Transaction Banking Operations
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 4 months ago
BC
Executive Assistant and Board Secretary
Banff Centre for Arts and Creativity
Banff, AB · AB- Banff, Alberta
- Full-time
Added 3 months ago
ES
executive assistant
ETTIC société notariale
Laval, QC
- Full-time
Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
Added 2 months ago
VS
Executive Assistant (Casual Pool)
Vancouver School Board
Vancouver, BC
- Full-time
Added 2 months ago
GB
Executive Assistant
Govan Brown & Associates
Toronto, ON
- Full-time
Added 2 months ago
SL
Executive Assistant
Smith Legal Search
Vancouver, BC
- $50,000 to $70,000 CAD / year
- Full-time
Our client, a boutique law firm in downtown Vancouver, is seeking an Executive Administrative Assistant to support a small team of 2–3 lawyers.
Added 2 months ago
Executive Assistant to Health
Musqueam Indian Band
Vancouver, BC
Added 1 month ago
Executive Assistant
Banyan Software
Toronto, ON
Added 2 months ago
NB
Executive Assistant
North Bay Indigenous Hub
North Bay, ON
- Contract
Added 2 months ago
MM
Executive Assistant
Martell Media
Kelowna, BC
- Full-time
Added 2 months ago
Executive Assistant
Dialogue
Montreal, QC
We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant for a 12 month maternity leave replacement to support Dialogue’s C-Suite executives. You…
Added 2 months ago
SM
Executive & Administrative Assistant
Ste Marie
Vancouver, BC
- Full-time
JOB DESCRIPTION - EXECUTIVE & ADMINISTRATIVE ASSISTANT
Added 2 months ago
ON
Constituency Assistant
Ontario NDP Caucus
Ottawa, ON
- Full-time
Added 2 months ago
AH
Adjoint(e) de direction/Executive Assistant
Axxel HR
Montreal, QC
- Contract
Added 2 months ago
KM
Executive Assistant
Kingsley Management Inc
Kitchener, ON
- Full-time
We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide dedicated support to the Founder/Owner.
Added 2 months ago
B
Executive Assistant/Personal Assistant
BGIS
Markham, ON
- Full-time
Are you an exceptionally organized, proactive professional who thrives in a fast-paced executive environment? Do you take pride in anticipating needs, managing complex priorities, and…
Added 2 months ago
CS
Executive Assistant and Proposal Writer
Carefirst Seniors & Community Services Association
Toronto, ON
- $48,000 to $55,000 CAD / year
- Full-time

Dialogue

Executive Assistant

Montreal, QC, Canada

Apply About employer

Applications open in a new tab.

Job details

Experience: 3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving environment
Posting language: English
Posted: Aug 25, 2026

Original job description

Your role as Executive Assistant

We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant for a 12 month maternity leave replacement to support Dialogue’s C-Suite executives. You will play a critical role in enabling our executives to perform at their best, while creating a warm, seamless, and collaborative in-office experience for employees and guests. This role requires presence in our Montreal office 4 days a week to support both executive needs and office operations.

What you'll be doing

Executive Support

Manage complex calendars and schedules for two C-Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements
Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate
Prepare briefing materials, internal communications, decks, and documentation as needed
Support with expense reports, contact management, procurement, and contract routing
Coordinate executive involvement in internal meetings, company-wide initiatives, and external engagements
Exercise sound judgment, discretion, and confidentiality at all times
Offer occasional personal assistance when required
Proactively identify opportunities to streamline administrative processes and tools

Montreal Office Support

Coordinate internal events, meetings, and in-office activities that contribute to a vibrant team culture
Provide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systems
Greet employees and guests, ensuring a polished and professional in-office experience

We'd love to hear from you if you have

3+ years of direct executive support experience, ideally supporting senior leaders in a fast-moving environment
Outstanding verbal and written communication skills in English and French
High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed
Ability to anticipate needs and take initiative with minimal direction
Strong organizational skills, attention to detail, and ability to juggle multiple priorities
Proven professionalism, discretion, and confidence handling sensitive and confidential information
Tech-savviness: Google Suite, conferencing systems, Zoom Rooms, procurement, etc.
A positive, service-oriented, and collaborative attitude
Availability to work on-site 4 days/week to support both executives and the office

At Dialogue, your well-being is our priority

Taking care of others also means taking care of our team! Depending on your role and employment status, you could have access to the following benefits:

Access to the Dialogue app and virtual mental health support for you and your family
Fully funded insurance, a health spending account, dental coverage, and fitness reimbursement
4 weeks vacation, 9 wellness days, and 1 volunteer day
Work abroad up to 4 weeks/year
Incentive plans, referral bonuses & RRSP matching
Learning via Coursera, external training budget & mentorship
Optional parental leave top-up

Apply About employer

More about this job

Responsibilities

The Executive Assistant will manage complex calendars, travel, and communications for C-Suite executives while providing administrative support. Additionally, the role involves coordinating in-office events and providing basic technical support to ensure a professional environment for employees and guests.

Requirements

Candidates must have 3+ years of direct executive support experience and possess outstanding verbal and written communication skills in English and French. Proficiency in Google Suite and conferencing systems is required, along with the ability to work on-site in Montreal 4 days per week.

Skills

Executive support
Calendar management
Travel arrangements
Expense reporting
Communication skills
Organizational skills
Attention to detail
Google Suite
Zoom Rooms
Procurement
Event coordination
Technical support
Discretion
Confidentiality
Interpersonal skills
Time management

Benefits

Dialogue app access
Virtual mental health support
Fully funded insurance
Health spending account
Dental coverage
Fitness reimbursement
4 weeks vacation
9 wellness days
1 volunteer day
Work abroad up to 4 weeks/year
Incentive plans
Referral bonuses
RRSP matching
Coursera learning
External training budget
Mentorship
Parental leave top-up

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
C-Suite Support
Calendar Management
Travel Coordination
Expense Reports
Google Suite
Zoom Rooms
Procurement
Office Operations
Event Coordination
Confidentiality
Administrative Support
Internal Communications
Technical Support
Bilingual
Professionalism
Time Management
Stakeholder Management
Office Culture
Meeting Logistics

Report this job