Job purpose
The Office Administrator greets all visitors and callers. They support the Director, Finance and Administration and provide general administrative assistance to all other staff.
Duties and responsibilities
- Greet visitors and callers in a professional and friendly manner.
- Support Director, Finance and Administration with general administrative duties.
- Maintain office and supplies
- Order and/or pick up supplies when required.
- Contact technical support for electronics (i.e.: printers, phones, computers).
- Contact repair and maintenance services when needed.
- Maintain efficient filing system for accounts payable.
- Assist in maintaining all office files.
- Enter invoices for and assist with all aspects of accounts payable
- Sort and distribute incoming mail.
- Maintain employee training records and scheduling.
- Assist in maintaining policies and procedures.
- Generate and distribute customer invoices
- Provide constant supply of forms, cards, tags, etc. to the production floor.
- Perform other related duties as assigned.
- Requires flexibility and understanding that all staff may be required to perform duties outside their normal area of expertise to meet the mission and goals of the Company.
Qualifications
- Minimum 2 years experience in an office setting.
- Experience in a manufacturing setting an asset.
- Must be able to maintain a friendly, yet professional, disposition.
- Strong communication and interpersonal skills.
- Must be able to communicate with all employees, customers and vendors over the phone and in person.
- Excellent computer skills including MS Office applications.
- Ability to handle multiple schedules and priorities while under minimal supervision.
- Ability to maintain a neat and organized workspace.
