The ideal candidate is a communicator that understands how to parse important information from communications. They will be organized in their follow-ups and be willing to learn new systems. Experience with Shiftsuite is desirable but property management software experience in general, is needed.
Responsibilities
- Share phone answering duties
- Responsible for keeping all files up to date for the properties including Status Certificate Files, RFS files, unit files, Board minute files, plans, etc. on software systems
- Respond to service requests and emails within 2 business days
- Assist Accounting by updating Status Certificates (see Status Certificate Procedure)
- Issue Site Inspection letters and quote requests within 1 week of receipt from Manager
- Prepare Board packages, type minutes, issue communication and work orders as requested
- - Assist managers and bookkeepers as requested
Qualifications
- Proficiency in Microsoft Office suite (Outlook, Excel, Word, CoPilot, etc.)
- Excellent written and verbal communication skills
- Ability to multi-task, organize, and prioritize work
- Experience with rental or condominium administration
